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Salary: $3,431.00 - $3,862.00
Posted: 07/01/2014

Job Description:

One of the many benefits of working for CalVet includes knowing that you support the Agency’s mission to “serve California’s veterans and their families”.

Final Filing Date: Until Filled

Tenure: Permanent
Time Base: Full-Time

Location: Department of Veterans Affairs – Los Angeles, CA

Who Should Apply:

Current State employees in this classification or those who are eligible on a certification list, transfer, reinstatement, Training & Development Assignment (T&D), or Temporary Authorization Utilization Appointment (TAU) may be considered for this vacancy. Transfer and reinstatement applicants must meet minimum qualifications per SPB Rule 250 for the above listed classification.


If you are not a current State employee or otherwise eligible, you may qualify for a civil service examination based on the minimum qualifications for the classification. To view a current listing of examinations being offered by the California Department of Veterans Affairs, please visit our CalVet Jobs Webpage or to view examinations offered by all State departments, please visit the CalHR Website.

Honorably discharged veterans who meet the requirements listed above are encouraged to apply.

Duties and Responsibilities:
Under supervision of the Staff Services Manager I:

Upholds standards for complying with Health Information Management (HIM) and Medical Records requirements under the California Code of Regulations – Title 22, USDVA Standards, and the Veterans Home Policy and Procedure Manual. Determines daily priorities for the Health Information Management staff. Informs the Assistant Hospital Administrator of relevant issues within the HIM Department. Works closely with the medical, nursing, and ancillary health personnel on a daily basis. Provides continuous supervision and training for the staff of the HIM Department as well as continuous dissemination of information for all medical, nursing, and ancillary health personnel regarding health records documentation and health information management. Delegates work as needed in the various sections of the HIM Department. Plans the equipment and supply needs and staffing assignments for the HIM Department as changes in the census arise.

Upholds standards for complying with HIPAA requirements and policies. Provides training, guidance and consultation regarding privacy rights, confidentiality and protecting health information to facility staff. Upholds standards for proper health records documentation and use of abbreviations.

Reviews clinic records and statistical reporting systems for clinics and all medical services. Recommends methods for record compilation and filing. Supervises RHR storage and retrieval. Utilizes knowledge of medical and legal aspects of HIPAA and health record keeping in the release of protected health information. Assesses and provides for archiving of health records. Ensures resident Face Sheet information in Computer system is accurate and up-to-date. Inputs information into Computer system and runs reports as needed. Provides consultation and expertise to CDVA and the Veterans Home regarding electronic medical records (EMR). Maintains accurate records and prepares reports in order to ensure compliance with all regulatory agencies requirements. Supervises monthly health records audits and provides a monthly audit report. Forwards statistical reports as required to Administration.

Participates and provides input to various facility committees including but not limited to Health & Safety, Infection Control, and Quality Assurance. Attends and provides weekly input for Department Manager meetings. Attends facility in-service training and ensures attendance of departmental staff. Coordinates and attends health records committee meetings as needed.

Understands and demonstrates principles of personnel management and supervision. Evaluates employee performance and completes probationary reports, annual performance appraisals and other paperwork required of a department manager and supervisor. Evaluates employee performance and takes corrective action using progressive discipline guidelines when improvement is needed.

Other related duties.

How to Apply:
Visit the CalHR Website to download the application. When applying for this position, please note position # 576-140-1887-001 and include a resume with your application.

Submit your completed and signed State Application (Std. 678) and resume to: Department of Veterans Affairs, Human Resources Division, 11500 Nimitz Avenue, Los Angeles, CA 90049, Attn: Victoria Jones – M80 #001-14/15. All State applications must be postmarked no later than the final filing date.

Note: In the Explanations section on the State application, you must clearly indicate the basis of your eligibility, i.e., list, transfer, SROA, Surplus, Re-employment, Reinstatement or Training and Development Assignment. Failure to do so could result in being rejected from the interview process. In addition, you must reference position # 576-140-1887-001.

Questions: If you have any questions, request information concerning this posting, need assistance in the application process, or require any type of Reasonable Accommodation, please contact Human Resources Office, at (424) 832-8220. TDD: (800) 735-2929.

If your application is received by the final filing date and you do not hear from us within a reasonable amount of time (3-4 weeks) AFTER the final filing date, you may assume that the position has been filled by the appointment of another eligible person. For more information about additional employment opportunities at CalVet please visit the CalVet Website.

The Department of Veterans Affairs is an equal opportunity employer – equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation. Per Military and Veterans Code, Section 80, whenever possible, preference shall be given to veterans for employment in the Department of Veteran Affairs. It is an objective of the State of California to achieve a drug-free workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service and the special trust placed in public servants. Applications will be subject to screening and only the most qualified will be interviewed. Successful completion of live scan and a pre-employment physical (including drug testing for certain civil service classifications) will be required.

Bulletin release date: 7/1/2014

Additional Information:

Working Title Position Number
Health Record Technician II (Supervisor) 576 - 140 - 1887 - 001
Location County
Veteran Homes of California - West Los Angeles LOS ANGELES
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled
Contact Unit/Address Contact Name/Phone
Human Resources
11500 Nimitz Avenue
Los Angeles, CA 90049
Victoria Ealy
(424) 832-8221

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.