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CORRECTIONS AND REHABILITATION, CALIF CORRECTIONAL INSTITUTION , TEHACHAPI

Title:  EXECUTIVE ASSISTANT
Salary: $3,288.00 - $4,116.00
Posted: 04/18/2014

Job Description:
Job duties include but are not limited to: Under the general direction of the Warden, the Executive Assistant provides and directs critical secretarial support services and staff assistance on Institutional/Departmental matters regarding a variety of highly sensitive and complex issues. The Executive Assistant provides a high level of confidential administrative and secretarial services and analytical support on sensitive institutional and program issues in the management of the institution; maintains hard files and an automated filing system for incoming/outgoing correspondence files; maintains an automated ticker system to ensure critical due dates are met; acts as liaison between the Warden, the executive and institutional staff regarding highly sensitive departmental and personnel issues; screens, redirects and/or responds to telephone inquiries and correspondence from the Governor’s Office, Legislatures, headquarters, the public, departmental administrators, the media, other institutions, and community agencies relating to institutional operations; receives researches, and processes confidential and highly sensitive departmental/program issues; analyzes, composes and prepares correspondence and institution reports for the Warden’s signature; prioritizes incoming requests and information, determining what requires direct and/or immediate attention; maintains an automated logging system for all incoming/outgoing correspondence; reviews and edits documents and correspondence prepared by institutional staff for completeness, format, accuracy and composition; attends Executive Staff and Morning Executive Briefing sessions, records and distributes meeting minutes; reviews and edits a variety of highly sensitive and/or confidential issues relating to labor relations, adverse actions, performance appraisals, grievances, public and media information, and other similar issues for the Administrators signature; answers and screens telephone calls, takes messages, greets visitors and maintains institutional calendar for the Warden; performs other duties as required. To apply for this position, a State Application (STD 678) must be submitted to the contact person listed. In the “Explanations” section of the STD 678, you must indicate your appointment eligibility (list, transfer, permissive reinstatement, etc.). All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit the CalHR website and type in either the class code or title of the classification you are applying for.

Additional Information:

Working Title Position Number
Executive Assistant 054 - 261 - 1728 - 001
Location County
California Correctional Institution - Tehachapi KERN
Timebase Tenure
Full Time Limited Term  12 month(s)
Final Filing Date: Department Link:
05/05/2014 None Specified
Contact Unit/Address Contact Name/Phone
Delegated Testing Department
P.O. Box 1031
Tehachapi 93581
Cori Cortez
661-822-4402 Ext. 4223

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.