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CORRECTIONS AND REHABILITATION, DEPARTMENT OF

Title:  STAFF SERVICES ANALYST (GENERAL)
Salary: $2,817.00 - $4,579.00
Posted: 04/04/2014

Job Description:

To apply for this position, a State Application (STD 678) must be submitted to the contact person listed. In the “Explanations” section of the STD 678, you must indicate your appointment eligibility (list, transfer, permissive reinstatement, etc.). All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit the CalHR website and type in either the class code or title of the classification you are applying for.

Staff Services Analyst

065-584-5157-828

Under the general direction of the Staff Services Manager I (SSMI), the Staff Services Analyst (SSA) is responsible for supporting the development, maintenance, and administration of the vehicle fleet management program of the California Department of Corrections and Rehabilitation (CDCR) and the Department’s fleet management information system within the Business Information System (BIS). The incumbent will perform duties of a moderate degree of responsibility, requiring independent action and providing consultative staff services to section and branch management. This position serves as a vehicle fleet management expert and works in cooperation with the Department of General Services (DGS), the Department of Motor Vehicles (DMV), and CDCR field and headquarters staff in support of the Vehicle Management Unit (VMU).

Duties

20% Develop, maintain, and manage the Department’s computerized online fleet management information system within BIS. The system provides information on approximately 7,000 total leased and owned vehicles and mobile equipment. Perform less complex program evaluation and analysis, conduct studies, and provide consultation to management on BIS application, usage, and system needs. Perform vehicle record analyses, fleet data analysis, system database updates, error corrections, trends and cost analyses, and output report review. Based on aggregate data, make recommendations to Department management on issues regarding CDCR’s vehicle fleet. Monitor and maintain a variety of manual and electronic records. Enter and track data in computerized systems (BIS and spreadsheets).

15% Respond to management and staff requests for fleet information. Evaluate, research, and compile metrics, and create reports on vehicle purchases, operating and disposal costs, and criteria. Provide data for annual and special vehicle inventory audits. Reconcile exceptions and make recommendations regarding vehicle property handling and accountability. Analyze audits and reports of the Department’s vehicle fleet management programs by other agencies and provide assistance to departmental units in completing correction plans and monitoring for continued compliance.

15% Perform and conduct various less complex analytical projects and assignments for management including, but not limited to: use of technology, program evaluation, studies of inventory systems, and policy analysis. Make recommendations for changes in departmental policies and procedures. Gather data, research, and compile information for revisions to the CDCR Fleet Handbook and Fleet Operations Manual. Assist in creating, developing, updating, and implementing vehicle fleet management policies and procedures and develop, review, and update the BIS User’s Guide.

15% Maintain and monitor the Department’s vehicle fleet in accordance with Executive Orders, management memos, control agency policies, and department policies and procedures. Extract, compile, and analyze CDCR fleet data (mileage, vehicle types, vehicle totals, etc.) using BIS reports and spreadsheets. Research and reconcile inaccuracies and make appropriate corrections. Gather, compile, and report departmental cost data to operate and maintain asset vehicles.

5% Prepare, compile, and submit internal and control agency required reports, including but not limited to: Bureau of Automotive Repair (BAR) smog check reports, Air Resources Board (ARB) annual reports, DGS Office of Fleet and Asset Management reports such as Bulk Fuel Surveys, vehicle mileage reports, etc. Assist in administering the required DMV processes such as renewals, license plate conversions, registrations, permits, titles, etc.

10% Review vehicle leasing, track and monitor costs, and provide status reports to management. Maintain, update, compile, and submit the Department’s Annual Fleet Acquisition Plan.

10% Manage and coordinate the return of leased vehicles from CDCR to DGS. Monitor the Vehicle Home Storage Permit count in compliance with control agency policies such as Executive Orders, management memos, etc. Consult with and advise clients regarding laws, rules, and regulations pertaining to the vehicle management program and mandates.

5% Collaborate and work with the Procurement Section. Assist in the review and development of specifications for the procurement of vehicles and mobile equipment. Research contract and/or product/vendor information, purchase order status, requisitions, payment information, etc., in order to provide information, make recommendations and informed decisions, and resolve problems.

5% Participate in Unit information sharing and control agency meetings. Perform special projects related to vehicle acquisitions as assigned by the SSM I, SSM II, and/or SSM III. Other related duties as required and assigned.

Ability to:

1. Analyze the effectiveness and efficiency of program operations to devise, develop, and implement improvements.

2. Analyze information and draw valid conclusions.

3. Communicate effectively both orally and in writing with other employees, management, business customers, and external stakeholders.

4. Adapt to rapidly developing and changing technology. Proficient in the use of Microsoft Office tools such as Outlook and Excel.

5. Establish and maintain effective working relationships with others.

6. Perform detailed-oriented work with a high degree of accuracy.

Desirable:

Learn the principles and practices of fleet asset management.

Associate Governmental Program Analyst

065-584-5393-828

Under the general direction of the Staff Services Manager I (SSMI), the Associate Governmental Program Analyst (AGPA) is responsible for developing, maintaining, and administering the vehicle fleet management program of the California Department of Corrections and Rehabilitation (CDCR) and the Department’s fleet management information system within the Business Information System (BIS). The incumbent will perform duties of a high degree of responsibility, requiring independent action and providing consultative staff services to section, branch, and division management. This position serves as a vehicle fleet management expert and works in cooperation with the Department of General Services (DGS), the Department of Motor Vehicles (DMV), and CDCR field and headquarters staff in support of the Vehicle Management Unit (VMU).

Duties

20% Develop, maintain, and manage the Department’s computerized online fleet management information system within BIS. The system provides information on approximately 7,000 total leased and owned vehicles and mobile equipment. Perform program evaluation and analysis, conduct studies, and provide consultation to management on BIS application, usage, and system needs. Perform vehicle record analyses, fleet data analysis, system database updates, error corrections, trends and cost analyses, and output report review. Based on aggregate data, make recommendations to Department management on issues regarding CDCR’s vehicle fleet. Monitor and maintain a variety of manual and electronic records. Enter and track data in computerized systems (BIS and spreadsheets).

15% Respond to management and staff requests for fleet information. Evaluate, research, and compile metrics, and create reports on vehicle purchases, operating and disposal costs, and criteria. Provide data for annual and special vehicle inventory audits. Reconcile exceptions and make recommendations regarding vehicle property handling and accountability. Analyze audits and reports of the Department’s vehicle fleet management programs by other agencies and provide assistance to departmental units in completing correction plans and monitoring for continued compliance.

15% Perform and conduct various analytical projects and assignments for management including, but not limited to: use of technology, program evaluation, studies of inventory systems, and policy analysis. Make recommendations for changes in departmental policies and procedures. Gather data, research, and compile information for revisions to the CDCR Fleet Handbook and Fleet Operations Manual. Create, develop, update, and implement vehicle fleet management policies and procedures and develop, review, and update the BIS User’s Guide.

15% Maintain and monitor the Department’s vehicle fleet in accordance with Executive Orders, management memos, control agency policies, and department policies and procedures. Extract, compile, and analyze CDCR fleet data (mileage, vehicle types, vehicle totals, etc.) using BIS reports and spreadsheets. Research and reconcile inaccuracies and make appropriate corrections. Gather, compile, and report departmental cost data to operate and maintain asset vehicles.

5% Prepare, compile, and submit internal and control agency required reports, including but not limited to: Bureau of Automotive Repair (BAR) smog check reports, Air Resources Board (ARB) annual reports, DGS Office of Fleet and Asset Management reports such as Bulk Fuel Surveys, vehicle mileage reports, etc. Administer and manage the required DMV processes such as renewals, license plate conversions, registrations, permits, titles, etc.

10% Review vehicle leasing, track and monitor costs, and provide status reports to management. Maintain, update, compile, and submit the Department’s Annual Fleet Acquisition Plan.

10% Manage and coordinate the return of leased vehicles from CDCR to DGS. Monitor the Vehicle Home Storage Permit count in compliance with control agency policies such as Executive Orders, management memos, etc. Consult with and advise clients regarding laws, rules, and regulations pertaining to the vehicle management program and mandates.

5% Collaborate and work with the Procurement Section. Assist in the review and development of specifications for the procurement of vehicles and mobile equipment. Research contract and/or product/vendor information, purchase order status, requisitions, payment information, etc., in order to provide information, make recommendations and informed decisions, and resolve problems.

5% Participate in Unit information sharing and control agency meetings. Perform special projects related to vehicle acquisitions as assigned by the SSM I, SSM II, and/or SSM III. Other related duties as required and assigned.

Ability to:

1. Analyze the effectiveness and efficiency of program operations to devise, develop, and implement improvements.

2. Analyze information and draw valid conclusions.

3. Communicate effectively both orally and in writing with other employees, management, business customers, and external stakeholders.

4. Adapt to rapidly developing and changing technology. Proficient in the use of Microsoft Office tools such as Outlook and Excel.

5. Establish and maintain effective working relationships with others.

6. Perform detailed-oriented work with a high degree of accuracy.

Desirable:

Learn the principles and practices of fleet asset management.

PENDING APPROVAL

Free Parking

***Faxed or Emailed applications will not be accepted.*** For recruitment purposes will consider filling at the SSA level.***

Additional Information:

Working Title Position Number
Staf Services Analyst/ Associate Governmental Program Analyst 065 - 584 - 5157 - 828
Will also consider hiring a(n)
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $4,400.00 - $5,508.00
Location County
9838 Old Placerville Rd, Ste B-2 SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
04/18/2014 None Specified
Contact Unit/Address Contact Name/Phone
Office of Business Services
P.O. Box 942883
Sacramento, CA 94283-0001
Vickie Bordeaux
916.255.5624
Vickie.Bordeaux@cdcr.ca.gov


Special Requirements:
Please indicate pos # on app

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.