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Salary: $5,571.00 - $7,322.00
Posted: 04/05/2014

Job Description:
About the Office of HIPAA Compliance :

The Office of HIPAA Compliance (OHC) is looking for a motivated, skilled, and challenge-seeking individual interested in working with an exciting and diverse team of business and technical staff in a fast-paced environment. This position requires the incumbent maintain consistent and regular attendance; communicate effectively (orally and in writing if both appropriate) in dealing with the public and/or other employees; develop and maintain knowledge and skill related to specific tasks, methodologies, materials, tools, and equipment; complete assignments in a timely and efficient manner; and, adhere to departmental policies and procedures regarding attendance, leave, and conduct.


Under general direction of the IT Section Chief, Office of HIPAA Compliance, the Sr.ISA assumes a lead HIPAA and Business Analyst role in HIPAA IT initiatives. This includes analyzing new HIPAA requirements and determining impact to DHCS processes, policies, and IT systems. The position is located at 1501 Capitol Avenue, Downtown Sacramento (within the East End Complex).


HIPAA IT Subject Matter Expert

60% 1A. The Sr.ISA serves as the lead Subject Matter Expert in HIPAA. The Sr.ISA applies knowledge and experience in the area of HIPAA transactions to DHCS IT systems. The Sr.ISA assists in the development and implementation of IT systems with regards to HIPAA for DHCS. The Sr.ISA serves as a SME on 5010, D.0 and Operating Rules regulatory mandates to Medi-Cal and other programs. The Sr.ISA engages these programs as a HIPAA business consultant. The Sr.ISA works closely with State and contracted resources, including DHCS Program Area resources; DHCS OHC’s IT Section, Medi-Cal’s fiscal intermediaries and associated State oversight staff to ensure the success of E2E projects. The Sr.ISA prepares status reports, issue memos and takes action to resolve variances between the work plans and actual progress. The Sr.ISA communicates effectively, both orally and in writing, with peers, customers, and higher-level staff. The Sr.ISA has frequent contact with system users to discuss business requirements and regular contact with IT staff and vendors to coordinate problem solving and system requirements. The Sr.ISA impacts multiple users throughout the State. The incumbent’s work impacts major activities of the organization.

1B. The Sr.ISA will represent DHCS at national Standards Development Organizations (SDOs). This will include X12 and the Council for Affordable Quality Healthcare, Committee on Operating Rules for Information Exchange (CAQH CORE). The Sr.ISA may also represent the DHCS at National Council for Prescription Drug Programs (NCPDP), Workgroup for Electronic Interchange (WEDI), or Health Level Seven (HL7) meetings. The Sr.ISA attends and reports on meetings and conferences related to HIPAA and national standards development. Representation may involve developing alternatives and making presentations on behalf of DHCS or other State agencies to request changes to standards or provide information on DHCS projects and their status. The Sr.ISA may cast votes on behalf of DHCS to accept or reject changes to HIPAA standards within the SDOs. Travel is dependent on approvals. The Sr.ISA will represent DHCS at SDO’s webinars, teleconferences, and through other collaborative workgroup efforts.

HIPAA Business Analyst

35% 2A. The Sr.ISA provides HIPAA issue analysis and recommendations throughout DHCS, working with other OHC staff, as well as technical and business staff throughout DHCS to maintain an enterprise-level perspective of HIPAA issues. The Sr.ISA serves as a primary HIPAA subject matter expert and will use this expertise to integrate technology solutions that promote positive business process changes. The Sr.ISA will perform research at the local, state, and national levels to identify best practices, innovative solution alternatives, and recommendations. The Sr. ISA conducts and responds to surveys within the department and within the industry. The incumbent must be able to work well within a team environment and have exceptional collaborative skills. The incumbent must also be service oriented possessing strong interpersonal skills with all levels of business and technical staff.

2B. The Sr.ISA regularly monitors and analyzes proposed legislation, regulations, and industry guides for new transaction standards, other new HIPAA standards, or impacts to HIPAA Security. The Sr.ISA determines if new standards or requirements may result in changes, such as changes to file or database structure, hardware and/or user interfaces, and business process or policy impacts. The Sr.ISA works to escalate awareness in DHCS if an impact is determined to exist. The Sr.ISA analyzes and makes recommendations for addressing the impacts of these changes. The Sr.ISA provides technical assistance on new or modified standards to OHC staff, DHCS program areas, Fiscal Intermediaries, and other entities within California, as needed.

2C. The Sr.ISA serves as an advanced technical specialist performing analytical studies and activities on complex information systems and processes, projects, and/or teleprocessing networks/systems. The Sr.ISA has the ability to: analyze information and situations; identify and solve problems; reason logically; draw valid conclusions; develop effective solutions; apply creative thinking in the design of methods of processing information with information technology systems; monitor and resolve problems with information technology systems and processes; establish and maintain effective working relationships with others; and communicate effectively. The incumbent skillfully influences, motivates, persuades, and leads individuals and groups. The Sr.ISA participates in conferences, meetings, and presentations involving issues of considerable consequence. The Sr.ISA demonstrates an ability to use judgment in interpreting existing guidelines and is able to develop and interpret new guidelines.

5% Perform other duties as required.

The Sr.ISA will work under the supervision of the OHC Transactions Section Chief (DPM II). The Sr.ISA has no direct supervision responsibilities. The Sr.ISA shall provide direction to contract staff and project team members as necessary.


ALL INTERESTED APPLICANTS MUST SUBMIT A STANDARD STATE APPLICATION (Std. 678), WITH ORIGINAL SIGNATURE. ONLY MAILED APPLICATIONS WILL BE ACCEPTED. Applications which are faxed or emailed will be rejected. Please indicate the classification for which you are applying and the Position Number (803-035-1337-003). Recruitment is open to all qualified applicants. In the 'Explanation' Section of your application, please state the basis of your eligibility to this classification (e.g., lateral transfer, list eligibility, reinstatement, etc.). If you have SROA/Surplus status, you must provide a copy of your notification letter. If you are not a current State employee, you must have reinstatement eligibility to this level or complete an examination with the State of California and be reachable on a list in order to be appointed. All applicants must answer the supplemental questions. Please include your answers to the supplemental questions with your applications. Failure to follow these instructions will cause your application to be rejected and not be considered for an interview.

PLEASE NOTE: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the application will be forwarded to the State Personnel Board for review and the applicant’s name may be removed from the eligibility list. Hiring will be conducted within the State Restrictions of Appointments (SROA) Program guidelines.


SPECIAL REQUIREMENTS: A Supplemental Questionnaire is required for this recruitment. Please submit your SQs with your standard State application. A Supplemental Questionnaire is required in order to be considered for this vacancy. If you do not submit the completed SQs, your application will not be considered.

1. After reviewing the duty statement, please explain in detail how your prior work experience, technical skills and/or education would correlate to this position?

2. Describe your experience as a Business / Systems Analyst on most complex information technology studies or systems.

3. Describe your experience as Project Lead or Project Manager on most complex information technology studies or systems.

4. Describe your experience working with vendors / consultants on any IT system or project.

You must identify a reference and their contact phone number who can verify your knowledge and/or experience with regard to each question. If you do not have previous experience applicable to any of the questions, include examples of similar experience that would demonstrate your ability or potential to perform the specific function. Responses should be no longer than two pages, single-spaced. Please note that resumes, cover letters and Statements of Qualifications cannot be substituted for the Supplemental Questionnaire. Please provide proof of your eligibility, e.g., a copy of your exam results or evidence of your score, SROA/surplus letter, etc. Failure to follow these instructions will cause your application to be rejected and not be considered for an interview. Applications will be screened and only the most qualified applicants will be interviewed. Please include your answers to the supplemental questions with your application.

Additional Information:

Working Title Position Number
Senior Information Systems Analyst (Sr.ISA) 803 - 035 - 1337 - 003
Location County
1501 Capitol Ave., Sacramento, CA SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled None Specified
Contact Unit/Address Contact Name/Phone
Office of HIPAA Compliance
P.O. Box 997413, MS Code 4722
Sacramento, CA 95899-7413
Lisa Saucedo
No phone calls please

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