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GENERAL SERVICES, DEPARTMENT OF

Title:  ASSOCIATE ACCOUNTING ANALYST
Salary: $4,619.00 - $5,784.00
Posted: 03/27/2014

Job Description:

**PLEASE INDICATE RPA 8167-OFS/CFS & BASIS OF ELIGIBILTY ON YOUR APPLICATION**

APPLICATIONS WILL BE EVALUATED BASED ON ELIGIBILITY AND DESIREABLE QUALIFICATIONS AND INTERVIEWS MAY BE SCHEDULED.

The Department of General Services’ (DGS) Core Values and Employee Expectations are key to the success of the Department’s Mission. That mission is to “Deliver results by providing timely, cost-effective services and products that support our customers.” DGS employees are to adhere to the Core Values and Employee Expectations, and to perform their duties in a way that exhibits and promotes those values and expectations.
SELECTION CRITERIA
• SROA/Surplus employees are encouraged to apply.
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants on another Department’s employment list, provided the criteria are met to transfer the eligibility from the employment list to DGS’ employment list.
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.
CFS is a section within the DGS Office of Fiscal Services that offers comprehensive financial services (e.g. accounting and budgeting) to State entities with varying sizes, programs and accounting structures. Clients can range from the least complex State entity with an average of two programs and two funding sources, moderately complex State entity with multiple programs and funding sources, to the most complex entities that require specialized accounting and financial reporting (e.g. bond and federal funds).

The incumbent is responsible for ensuring that all his/her work is performed in accordance with the Department of General Services (DGS) policies and guidelines, State and Federal laws and rules, State Administrative Manual (SAM), Department of Personnel Administration (DPA) rules, Victims Compensation and Government Claims Board (VCGCB) rules , Uniform Codes Manual (UCM), Government Code, Department of Finance (DOF) Management Memos and Budget Letters, Generally Accepted Accounting Principles (GAAP), and State Controller’s Office (SCO) rules and regulations utilizing Microsoft Office (MS) and Contracted Fiscal Services (CFS) in-house automated systems in order to provide accurate and timely professional financial services to our clients and fiscal control agencies.

Under the direction of an Accounting Administrator II, the incumbent is responsible for performing various bond accounting functions within the Office of Fiscal Services (OFS), Contracted Fiscal Services (CFS) Unit, Bond Accounting Section.

ESSENTIAL FUNCTIONS
In order to ensure accurate and timely budget development for assigned clients, and in accordance with DOF budget rules, guidelines and decisions, and the State Administrative Manual, for inclusion in the Governor’s budget and budget act, the incumbent will:
• Analyze budget data from assigned clients for preparation of their budget schedules using the Department of Finance (DOF) prescribed formats for inclusion in the Governor’s budget.
• Analyze position control documents and changes in established positions for budgetary impact.
• Monitor and maintain current year budgets by position and category of expenditures for the clients, using excel worksheets, CALSTARS and/or CFS in-house system reports, position reconciliations, planning estimates, and other detailed spreadsheets and documents.
• Certify availability of funds on contracts and purchase orders.
• Complete budget drills required by the DOF, which may include costing out price increase, change in employee benefits such as retirement and/or general salary adjustments.
• Monitor client’s budget/appropriation(s) with expenditures and encumbrances.

In order to prepare accurate and timely accounting records, the incumbent will:
• Analyze source documents (direct transfers, State Controller’s Office (SCO) journal entries, transfers, cash receipts etc.) and determine the proper accounting treatment.
• Code and record accounting transactions into the CALSTARS and/or CFS in-house systems.
• Ensure accuracy of the accounting records by reconciling agency accounting records and balances with SCO’s records and balances and by correcting any differences as necessary.
• Protect State assets by advising clients with separation of duties functions.

In order to provide management reports, required quarterly reports, year-end financial statements and required Federal reports in accordance with management needs and the State Administrative Manual (SAM) requirements, the incumbent will perform the following:
• Analyze accounting data and present the fiscal information in a format usable by the client management. This will require analyzing the client’s needs and formatting existing reports or developing new reports to meet the specific needs of the client.
• Analyze current year financial data and forecast revenue, reimbursements and/or expenditures through the end of the fiscal year.
• Prepare cash flow analysis reports based on client trends to help them manage cash requirements to support their financial operations.
• Work with the client to collect and record year-end accruals for use in preparing the year-end financial reports as required by the DOF and SCO.
• Analyze the year-end accruals for accuracy, appropriateness, and its effect on the appropriation/fund balance.
• Prepare the year-end reports in conformance with the Budgetary/Legal and/or Generally Accepted Accounting Principles (GAAP) basis.

In order to account for, prepare and report accurate and timely fiscal information utilizing the CALSTARS and/or CFS in-house table system, the incumbent will:
• Analyze customer needs and financial requirements.
• Develop and input tables annually into the CALSTARS and/or CFS in-house system based on the customer needs and financial requirements.
• Evaluate and change the CALSTARS and/or CFS in-house system tables as client’s events require.
• Develop cost allocation/fund split plans, to allocate indirect costs between programs and funds.
• Analyze the CALSTARS and/or CFS in-house system output to ensure correct distribution has been achieved.
Serve as an account manager in order to keep clients informed of fiscal matters utilizing the State’s resources such as SAM, Government Code, Department of Personnel Administration (DPA) rules, Management Memorandums, Budget Letters, etc.

Consult with clients to evaluate internal and administrative controls. Incumbent will work with assigned clients to prepare the annual Management Representation Letter to the Department of Finance and the bi-annual Financial Integrity and State Manager’s Accountability Act reporting requirement (FISMA).

MARGINAL FUNCTIONS
Read and understand current fiscal policies and procedures in order to keep up with the latest changes. This would include Management Memos, CALSTARS Operations Memorandums, and Budget Letters.

Promote and be accountable for customer satisfaction and quality service.

KNOWLEDGE AND ABILITIES
Knowledge of: Accounting principles and procedures; governmental accounting and budgeting; principles of electronic data processing; principles of policy formulation; statistical methods; principles of finance; business law; principles of business management; and the uniform accounting system and the financial organization and procedures of the State of California, policies, rules, and regulations of the Legislature, State Controller, State Treasurer, Department of Finance, and central control agencies as they relate to State agency financial management activities.
Ability to: Apply accounting principles and practices; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare clear, comprehensive, and concise reports; apply principles of finance and develop financial policy; apply statistical methods; analyze a variety of accounting data; identify trends, make projections, and draw conclusions; make sound decisions and recommendations with regard to accounting problems; work closely with operating managers to identify accounting office capabilities as they apply to a variety of program needs; establish and maintain cooperative relations with those contacted in the work; interpret and apply laws, rules, standards and procedures: and communicate effectively.

SPECIAL PERSONAL CHARACTERISTIC
• Ability to qualify for a fidelity bond.

DESIRABLE QUALIFICATIONS
• Ability to act independently.
• Ability to organize, set priorities, and work on multiple tasks.
• Ability to work under time constraints and focus attention to detail.

ADDITIONAL DESIRABLE QUALIFICATIONS
• Preferred additional education includes courses in statistics, business finance, mathematics, college composition, speech/oral communications or business composition.

INTERPERSONAL SKILLS
• Interact successfully in a team environment.
• Promote and be accountable for customer satisfaction and quality service.
• Efficiency, conscientiousness and professionalism.
• Ability to act independently, display open-mindedness, flexibility and tact.
• Foster a team environment and provide positive direction.

WORK ENVIRONMENT, MENTAL AND PHYSICAL ABILITIES
• Appropriate attire for an office environment.
• Requires ability to effectively handle stress and meet deadlines.
• Frequent daily use of a personal computer, environment related application software, peripherals, and calculator at a workstation.
• Requires effectiveness in completing assignments having frequent deadlines and changing priorities.


Additional Information:

Working Title Position Number
Associate Accounting Analyst 306 - 243 - 4588 - 009
Location County
West Sacramento YOLO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
04/09/2014 http://www.dgs.ca.gov
Contact Unit/Address Contact Name/Phone
Office of Fiscal Services
707 3rd Street, 9th Floor
West Sacramento
Randi Gutierrez
(376-5161)

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