Under the supervision of the Staff Services Manager II, the ABMA independently performs the more complex analytical duties relating to budgeting, management, and administrative analysis according to a high degree of technical knowledge related to business service functions.
• Analyze and develop all budgetary phases of business services, including estimated cost projections; provides written and oral reports on outcomes.
• Prepare needs assessment, cost analysis, and negotiate contracts for services and repairs, facilities planning and acquisition.
• Evaluate and propose recommendations on requests for new property or repair of existing property.
• Conduct special administrative or research studies and implement the most effective administrative procedures and policies regarding records management, supply ordering, forms, equipment usage, monitoring and maintenance.
• Analyze existing and proposed communication systems for efficiency; cost effectiveness, and appropriate utilization
• Confer with staff; conduct consultations with management, staff, vendors and other agencies regarding assessment and methods of addressing agency needs;
• Prepare feasibility studies and system analysis, advising the director regarding issues involving long-term impact or policy implications.
• Evaluate and provide recommendations on major purchase requests of new property/equipment or repair of existing property/equipment.
• Conduct studies and propose recommendations on procurement and utilization of office space
• Prepare Budget Change Proposals related to business services operation and agency infrastructure.
• Design new systems or alterations of existing systems and process paperwork for approval and ordering of supplies and special purchase requests.
• Provide legislative analysis.
• Control and review the processing of Business Services contracts.
• Inspect and recommend acceptance of contracted building work.
• Work with vendors and technicians during complex installations or modifications.
• Coordinate with agency tenants on all terms of facility leases.
• Review optional office sites and facilities and negotiate approvals.
• Manage all aspects of facility modifications, including coordination with building management, development of office space and floor plan layouts; procurement of funding, and the completion of necessary authorization paperwork.
• Provides on-site direction of contractors to ensure safety compliance and contracted terms are met.
• Researches and prepares materials/paper work for procurement of services, including master service agreements, meetings rooms, conference facilities, and special telecommunication needs.
• Advise management on business management, fiscal and procurement policies, and procedures within the scope of business services.
• Analyze and present recommendations and solutions to varied management problems relating to business services activities.
• Oversee property control and inventory and work with the Business Services Assistant in carrying out those functions.
• Reconcile physical furniture and equipment inventory to records; initiate and direct annual inventories; develop and maintain accountability record of laptop computers, pagers, cell phones, access keys, and building access electronic keys.
• Review and process invoices.
• Serve as agency’s Employee Transportation Coordinator, Directory Listing Coordinator, and Recycle Coordinator.
• Insure compliance of health and safety codes; procures equipment and initiates the retrofit of facilities and work spaces in accordance with ADA mandates; serves as facilities manager during emergency situations.
• Coordinates with local fire department and law enforcement during emergency situations and scheduled drills.
• Review and analyze telephone charges for accuracy and misuse.
• Reviews, provides recommendations, and forwards purchase requests and orders for approval.
• Advises management and agency staff on issues pertaining to business service activities; equipment information; and facility status.
• Manages parking space inventory for the Agency.
• Provides and/or coordinates staff training on printers, faxes, copiers, scanners, and telecommunications equipment.
• Works with the Business Services Assistant to insure appropriate and timely set up of conference rooms.
• Directs the procurement process and acts as lead to Business Services Assistant in carrying out the function.
• Knowledge of analysis methods and principles and practices of governmental budgeting, and public and business administration
• Possess demonstrated abilities in property acquisition and contract administration
• Possess strong written and speaking capabilities
• Handle changing priorities
• Demonstrate ability to establish and maintain cooperative working relationships
• Ability to meet deadlines
• Excellent interpersonal skills
• Ability to interpret and apply laws, rules, standards, and procedures
Who May Apply:
This position is for current State employees at the Associate Business Management Analyst level, eligible for transfer, persons on the eligible list, or persons eligible for reinstatement. Only the most qualified may be scheduled for an interview. All appointments are subject to SROA provisions. SROA/Surplus employees at this level are encouraged to apply. Salary will be adjusted accordingly to comply with furlough program.
Or email: email@example.com
Interested applicants are requested to submit a standard State Application (form Std.678) to:
California Community Colleges
Human Resources, Suite 4554
Attn: Adria Sanders
1102 Q Street, Sacramento, CA 95811-6549
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.