Under direction of Staff Services Manager (SSMI) I, the Senior Personnel Specialist (Sr. PS) is responsible for training new Personnel Specialists and provide on-going, updated training to current staff. The incumbent also performs the most difficult and complex personnel/payroll related activities. The Sr. PS demonstrates a positive attitude and commitment to provide quality service that is accurate, timely, and exceeds customer expectations.
Serves as the technical expert for the Transactions' staff in the development of training materials. Provides training to new staff and refresher training, as needed, to the more experienced staff on all personnel and payroll transactions, including but not limited to: appointments, benefits, leave accounting, garnishments, accounts receivables (ARs), etc. for both full-time and intermittent employees. Provides training in the processing of complex Non-Industrial Disability (NDI) and Enhanced NDI transactions, State Disability Insurance (SDI), and Family Medical Plan Leave Act (FMLA) payroll and leave accounting for employees in seven (7) different bargaining units and excluded employees. Act as back-up to Disability/Worker’s Compensation (WC) Coordinators performing all transactions related to NDI, SDI, and WC.
Prepares management reports, spreadsheets, and charts as requested; drafts correspondence; functions as a team member on personnel-related projects; act as a coordinator for a variety of personnel/payroll programs.
Reviews, interprets, and implements legislative changes, bargaining unit contract provisions, control agency manual revisions, CalHR Pay Letters and PMLs, SCO Payroll and Personnel Letters, and CalPERS Circular Letters. Works with the Transactions' analyst as the subject matter expert to ensure Transaction Procedures are created or revised based on changes to government code, bargaining unit contracts, and/or changes to control agencies' policies and procedures.
Researches and provides data for internal and external audits. Provides information to Labor Relations regarding grievances by department employees and to the Classification & Pay (C&P) Unit regarding adverse actions. Consults with Labor Relations and C&P Units regarding transaction processing issues. Processes the more complex stipulated agreements.
Personnel Specialist with extensive knowledge and experience performing personnel/payroll transactions, leave accounting, and familiar with all of the State’s benefit programs.
Ability to effectively lead and train others.
Ability to provide quality customer service, communicate effectively and maintain cooperative relationships with all level of staff.
Ability to take direction and work independently or in a team environment using good tact and judgment.
Strong work ethic, including good attendance and dependability.
WHO MAY APPLY:
Applications will be screened and only the most qualified applicants will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Annette Tamburo at the address indicated above.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.