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GENERAL SERVICES, DEPARTMENT OF

Title:  STAFF SERVICES MANAGER II (SUPERVISORY)
Salary: $5,576.00 - $6,929.00
Posted: 01/15/2014

Job Description:
The Department of General Services’ (DGS) Core Values and Expectations of Supervisors and Managers are key to the success of the Department’s Mission. That mission is to “Deliver results by providing timely, cost-effective services and products that support our customers.” DGS managers and supervisors are to adhere to the Core Values and Expectations of Supervisors and Managers, and to exhibit and promote behavior consistent with those values and expectations.

If interested in this full-time permanent position, please submit a completed employment application, STD. 678, and résumé to the above address. Specify RPA #7654 and state your eligibility (e.g. lateral transfer, list appointment, SROA, etc) in the Explanations section of the application. If list appointment, include a copy of your exam results. If SROA, include a copy of your SROA documentation. Applications received without this information will not be considered for review nor will e-mailed/faxed applications. If you require receipt confirmation, please send return receipt through the US Postal Service.


SELECTION CRITERIA
• SROA/Surplus employees are encouraged to apply and will be considered prior to other recruitment methods. Please include a copy of your SROA documentation.
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants who are on a DGS employment list or on another department's employment list. Transfer of list eligibility must meet the criteria to transfer the eligibility from the other department’s employment list to DGS’ employment list.
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.

This position is designated under the Conflict of Interest Code. The position is responsible for making, or participating in the making, of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.


DUTIES
The State Fleet Asset Manager implements authorities established in, but not limited to: Government Codes 13332.09, 19993.02, 14618, 14619, and 14674; Public Resources Codes 25722.5 et seq; California Code of Regulations 599.800-599.809; Executive Orders W-100-94, S-3-05, S-06-06, S-01-07, S-14-09; B-2-11; B-16-12; B-18-12.

The State Fleet Asset Manager ensures the State acts in accordance with: the federal Energy Policy Act; federal Transit Administration regulations, California Specifications for Adaptive Driving Equipment; California Motor Vehicle Code; California Code of Regulations, Title 13, Motor Vehicles, and Title 16, Chapter 33, Automotive Repair; California Health and Safety Code, Division 26, Part 5, Emission Controls and Division 13, Part 2 Manufactured Housing; the Public Contract Code; State Administrative Manual Sections 3600 et seq and 4100 et seq; the Department of General Services and the Office of Fleet and Asset Management’s policy and procedures, while utilizing a variety of computer software (MS Office Suite) and business office practices.


ESSENTIAL FUNCTIONS OVERVIEW
In order to continually evaluate the State's fleet assets for adherence to established reporting requirements, accomplishments for reducing fleet costs, lessening dependence on petroleum, and reducing environmental harm:
• Ensure required fleet data is collected, analyzed and reported accurately and on time.
• Act as program manager over the Fleet Asset Management System (FAMS) staff and provide a high degree of expertise in the collection and analysis of fleet data, and the preparation of written reports and oral presentations to the Office’s Assistant Chief and Chief, and the department's exempt staff, agency staff, the administration and members of the legislature, the media, and the public regarding the status of the State fleet.
• Make recommendation for improvements to current fleet practices; formulate fleet policies, procedures, rules and recommend statutory changes where appropriate.
• Formulate and write management memos that establish, change or update statewide fleet policies; update SAM transportation sections accordingly.
• Oversee the Inspection Services staff located throughout the state to assist multiple departments achieve success managing their fleets and in adhering to established fleet policies, procedures and rules.
• Assess the impact that program policies and procedures have with other state agencies and commercial vendors under the program's influence.
• Develop, monitor, and make necessary changes to the program's annual operating budget--keeping the budget balanced and in line with approved expenditures by: prepare budget change proposals, develop multi-departmental fleet reporting processes; communicate in a variety of methods with state agencies, subordinate staff and vendors regarding fleet policies, procedures and rules; enlist input from representatives of a variety of state agencies, program staff and vendors on important fleet issues and proposed changes; develop measurement tools to bench mark successes and areas for improvement; advise management on the status of the State fleet, program budget and on sensitive issues requiring a high level of awareness; provide recommendations to improve state fleet practices; continually analyze program budget, forecast problems and implement appropriate changes expeditiously.
• Utilize established rules, statutes, regulations, goals and objectives, management and program reports, and published best-practices from other fleet operations.
• Ensure the program provides good customer service by listening to stakeholder needs then providing feedback and addressing customer concerns expeditiously.

KNOWLEDGE AND ABILITIES
Knowledge of: Principles, practices, and trends of public and business administration, including management and supportive staff services such as budget, personnel, management analysis, planning, program evaluation, or related areas; principles and practices of employee supervision, development, and training; program management; formal and informal aspects of the legislative process; the administration and department's goals and policies; governmental functions and organization at the State and local level; department's Affirmative Action Program objectives; and a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively both orally and in writing; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; gain and maintain the confidence and cooperation of those contacted during the course of work; review and edit written reports, utilize interdisciplinary teams effectively in the conduct of studies; manage a complex Staff Services program; establish and maintain project priorities; develop and effectively utilize all available resources; and effectively contribute to the department's affirmative action objectives.

DESIRABLE QUALIFICATIONS
• High degree of competence using computers and computer programs for data collection, storing, sorting and reporting.
• Possess experience handling multiple courses of action simultaneously.
• Possess experience working with control agencies to resolve sensitive issues.
• Possess experience directing, developing and motivating teams.
• Possess ability to express ideas and information in written form clearly, accurately, and in an organized manner.
• Possess ability to express ideas and facts orally in a clear and understandable manner.
• Experience working on state greening initiatives and policies, preferably within the fleet realm.

SPECIAL PERSONAL CHARACTERISTICS
• Demonstrated ability to act independently, open-mindedness, flexibility, and tact.
• Customer service focused.

INTERPERSONAL SKILLS
• Ability to communicate effectively orally and in writing.
• Ability to gain the cooperation of others.
• Ability to build trust among subordinates, supervisors, co-workers and others.

ADDITIONAL QUALIFICATIONS
• Knowledge of modern fleet management practices and trends.
• Possess ability to make decisions that consider relevant facts and information, potential risks and benefits, and short- and long-term consequences or alternatives.
• Possess ability to anticipate or identify problems and their causes; develop and analyze potential solutions or improvements using innovative and creative approaches.

WORK ENVIRONMENT, PHYSICAL OR MENTAL ABILITIES REQUIRED TO PERFORM DUTIES
• Experience in a variety of administrative functions.
• Experience in legislative bill analysis.
• Business dress in accordance to office environment.
• Wear business dress in accordance to office environment.
• Select, access, and use necessary information, data, and communications-related technologies, such as personal computer applications, telecommunications equipment, Internet, voice mail, email, etc.
• Handle stress well.
• Meet critical deadlines.
• Possess ability to multi-task with changing priorities.
• Solve problems by selecting and applying appropriate methods such as quantitative reasoning.

***THIS IS AN ABBREVIATED JOB OPPORTUNITY BULLETIN***
To request a copy of the complete duty statement, please contact Kimberly Garcia, Personnel Liaison at (916) 928-2529 or via e-mail: Kimberly.Garcia@dgs.ca.gov and one can be faxed or e-mailed to you.



Additional Information:

Working Title Position Number
Staff Services Manager II 306 - 112 - 4801 - 001
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
01/30/2014 http://www.dgs.ca.gov
Contact Unit/Address Contact Name/Phone
Fleet and Asset Management
1700 National Drive
Sacramento, CA 95834
Kimberly Garcia
(916) 928-2529

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.