Link to Dept Website

Salary: $4,727.00 - $5,877.00
Posted: 01/06/2014

Job Description:

Please put RPA #7600 on your application

The Department of General Services’ (DGS) Core Values and Expectations of Supervisors and Managers are key to the success of the Department’s Mission. That mission is to “Deliver results by providing timely, cost-effective services and products that support our customers.” DGS managers and supervisors are to adhere to the Core Values and Expectations of Supervisors and Managers, and to exhibit and promote behavior consistent with those values and expectations.
SELECTION CRITERIA –The selection criteria will be in the following order:
• SROA/Surplus employees are encouraged to apply and will be considered prior to other recruitment methods.
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants who are on a DGS employment list or on another department’s employment list. Transfer of list eligibility must meet the criteria to transfer the eligibility from the other department’s employment list to DGS’ employment list.
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.

Under the general direction of the Office Building Manager at the San Jose Management Unit, the incumbent administers engineering, operations and maintenance at the Alfred E. Alquist Building in San Jose.

The Bay Region, San Jose Management Unit, Alfred E. Alquist Building is located at 100 Paseo de San Antonio, San Jose CA 95134. The San Jose Management Unit consists of four buildings occupying approximately 171,887 square feet. The Alfred E. Alquist Building is a full-service three-story low-rise building (approx. 130,000 SF); and the partial service buildings: EDD is a one-story low-rise building (approx. 23,387 SF) located at 297 W. Hedding Street, San Jose; and the CHP Building is a one-story low-rise building (approx. 6,500 SF) located at 2020 Junction Street, San Jose, CA. The incumbent may be required to work in any of these building locations.

The incumbent plans, assigns, directs and supervises the workload of staff, which includes skilled engineers, apprentices, maintenance mechanics, and building maintenance workers, in order to maintain and repair all building systems following published guidelines of the Department of General Services (RESD) and BPM strategic plans, and the Excellence in Public Buildings Initiative in order to maintain and repair all building systems, following published guidelines (i.e., SAM, BPM, DGS) and published industry standards (i.e., BOMA, ASHRAE (American Society of Heating, Refrigeration and Air Conditioning Engineers), SMACNA (Sheet Metal and Air Conditioning Contractor’s National Association), IEEE (Institute of Electrical and Electronic Engineers), NEI (National Energy Institute). Assignment may require temporary shift change or building location change. The incumbent applies sustainable (environmentally safe) work practices in the operation and maintenance of all building systems and equipment.
In order to supervise employees following DGS guidelines and SPB/DPA laws and rules:
• Plans, assigns and supervises work of skilled and semi-skilled workers engaged in the operation, maintenance and repair of heating, ventilating, air conditioning, plumbing, electrical, mechanical, controls, building automation, energy management, fire-life & safety and related systems.
• Generates and distributes the Maximo work order tickets, PM Tickets, and agency work order tickets.
• Completes and closes Maximo tickets and generates all Maximo reports to provide the monthly reports for the Building Manager.
• Familiarity with the HEAT / Cal Trans Work order system and generate the HEAT reports.
• Familiarity with LEED Silver Buildings and the Green Building operations and requirements.
• Administers special repairs and special projects related to building operations and maintenance from initiation to completion.
• Ensures that facilities, equipment rooms, work areas, equipment and tools are operational, clean, orderly and safe.

Administrative and Supervisory Responsibilities:
Employee Leave Accounting
In order to maintain an accurate reporting to the State Controller’s Office (SCO) for issuance of correct payroll warrants of subordinate staff’s time or accurate reporting to the Office of Fiscal Services (OFS) for the billing of services for clients through the use of the Project Accounting & Leave (PAL) system in accordance with DGS policies and guidelines, MOU provision and State Personnel Board or Department of Personnel Administration laws and rules, and effectively manages and directs subordinate staff in accordance with established Equal Employment Opportunity and personnel policies, rules and regulations:
• Grants or denies subordinate staff request for time off or requests to work overtime.
• Ensures subordinate staff has sufficient leave credits available for the requested leave.
• Oversees supervisors who enter subordinate’s time in PAL system, i.e., time charged to projects, leave usage, approved leave without pay (dock or NDI), Absence without Leave (AWOL), etc.
• Approves PAL entries for subordinate staff on dock or AWOL on or before the designated SCO’s semi-monthly or monthly payroll cut-off date in order to ensure issuance of a SCO warrant for pay day.
• Approves or disapproves PAL entries for subordinate staff within three (3) working days after the completion of the pay period. This is to ensure the correct issuance of a SCO warrant that is returned to SCO for late dock, issuance of correct overtime pay due to an employee and proper billing to clients for services rendered.

Employee Performance
In order to effectively manage, coach, and direct subordinate staff in accordance with DGS constructive intervention process, Office of Legal Services direction, and established personnel, equal employment opportunity, and MOU provisions, policies, rules, and regulations:
• Identifies performance expectations utilizing probationary reports and/or Individual Development plans and convey expectations to the employee via written and verbal communication/direction. Evaluates staff performance and recommend appropriate action including but not limited to merit salary adjustments and progressive discipline.
• Monitors performance through various production documents, supervisor’s daily reports, personal observations, and by following-up with employee to ensure that performance expectations are being met.
• Provides feedback to employees on performance noting exceptional performance as well as areas of improvement through regular discussions.
• Sustains employee performance using the departmental constructive intervention and progressive discipline principles and processes.
• Prepares daily, weekly and monthly management unit reports to Regional Manager using established BPM forms and report formats.
• Provides and performs training for staff members both technical and Departmental. Identify staff training needs through assessment based on facility operational and maintenance requirements.
• Conducts timely IDPs and constructive intervention and knowledge of the Labor Relations and CIU requirements.

Staffing Level Responsibilities
In order to avoid the loss of coded budgeted positions and to maintain adequate staffing levels for maintenance, engineering, grounds or custodial operations in accordance with Section 14699 through 14973 of the Government Code, the Excellence in Public Building Initiative, and Building Office Management Association (BOMA) industry standards:
• Follows the BPM’s Request for Personnel Action (RPA) process for recruitment of vacant or new positions.
• Reviews the duty statement and organizational chart provided by the Business Operations Policy & Planning (BOPP) Personnel Liaison (PL) for accuracy on the specific position being recruited.
• Posts the Employment Opportunity Bulletin (aka JOB) and the Local Post & Bid (P&B) form, if applicable, at the work sites of your employees.
• Conducts hiring interviews after verifying eligibility with the Office of Human Resources’ (OHR) staff.
• Advises all appropriate personnel of candidate selection/proposed hire securing departmental approvals, ensuring pre-hiring requirements (documents) are completed and cleared by OHR, and proposed start date has been communicated to OHR through telephone or email communication.

In order to prepare the budget, requisitions, contracts, personnel action requests and reports in accordance with DGS/Finance/Procurement/OHR guidelines and regulations:
• Prepares requisitions including quotes and proposals for supplies, parts and additional labor necessary for the repair and maintenance of the facilities heating, ventilation, air conditioning, plumbing, electrical, controls, building automation, energy management, fire-life & safety and related systems.
• Assists the Building Manager in annual budget preparation, five-year planning, special repairs and special projects.
• Provides assistance in the preparation of contracts, including proposals to the client agency related to the operations and maintenance of the facility.
• Prepares reports related to the operations and maintenance of the facility and keeps or directs record keeping.

Staff’s Regional Equipment
Maintains supply, products, tools and logs equipment inventories following DGS policies, Procurement purchasing policies, SAM, BPM guidelines:
• Determines supplies, products, tools and equipment needed for staff to perform their maintenance assignments.
• Gathers prices and makes comparisons using catalogs, the Internet and vendor/supplier prices and estimates.
• Recommends appropriate purchases according to comparisons.
• Ensures weekly inventory is completed doing a physical and visual shelf count.
• Records inventory count in Microsoft Office and Maximo databases using a personal computer.

Management Support
Investigates problems on behalf of Office Building Manager, in Office Building Manager’s absence, to resolves client/tenant complaints regarding facility operations and maintenance issues.

• Maintains professional and technical knowledge by continuing review of trade publications, establishing professional networking, participation in related professional organizations.
• Keeps updated with latest professional and trade trends and information through training, workshops and research.
• Maintains professional and ethical work standards by attending DGS sponsored sexual harassment, cultural diversity and workplace violence training.

Knowledge of: Heating, ventilation, refrigeration, and air conditioning systems, and methods, materials and tools used in their operation, maintenance, and repair which includes controls principles and applications, Building Automation Systems and Direct Digital Controls principles and applications; Electrical, water, sewages, elevator, and other mechanical systems, and methods, materials, and tools used in their operation, maintenance, and repair; Safety Orders of the California Division of Industrial Safety applying to heating, electrical, and other related mechanical equipment ; analysis and treatment of boiler feed water; principles of effective supervision; department’s Equal Employment Opportunity (EEO) Program and the processes available to meet Equal Employment Opportunity (EEO) objectives.

Ability to: Read and write English at a level required for successful job performance. Direct the work of installing, operating and maintaining heating, ventilating, refrigeration, and air conditioning systems, auxiliary electrical plants and other mechanical systems; read, interpret, and work from plans, drawings, and specifications; keep accurate records and prepare reports; think and act quickly in emergencies; plan and direct the work of skilled craftsmen and semiskilled workers; effectively contribute to the department’s Equal Employment Opportunity (EEO) objectives.

• The incumbent will be required to possess and maintain a valid California Driver’s License, Class C in order to drive a State vehicle while performing the duties of the Chief Engineer II in the San Jose Management Unit, Bay Region.
• The incumbent may be required to pass the Department of Justice background and/or fingerprinting checks in order to work in restricted access floors/buildings located in the Bay Region.
• The incumbent will be required to take a medical examination and must be approved by the State Personnel Board.
• Good record of attendance and punctuality.
• Willingness to work at other than regular shifts and extended hours if necessary.
• Energy Management Systems principles and applications.

• Work well independently or with a team environment.
• Follow work rules, take orders and follow instructions.
• Keep regular work schedule and flexibility to adjust when necessary.
• Focus attention to details and complete projects.
• Ability to adapt to change and handle multiple tasks.

• Work in low-rise (6 floors and lower) to high-rise (7 floors and higher) office building environment.
• Wear unaltered BPM supplied shirts according to current uniform requirements.
• May need to use passenger or freight elevator to get self, equipment or supplies from one floor to another floor.
• Work involves exposure to unusual elements, such as extreme temperatures, dust, fumes, unpleasant odors, and loud noises.
• Work environment involved some exposure to hazardous chemicals or physical risks, which require following basic safety precautions.
• Work in public-accessed areas.
• Work in noisy areas or with noisy equipment or machinery.
• Work in any facility within the regional location.
• May encounter live or dead insects, reptiles, rodents or other wildlife in the performance of duties.
• May require ability to work overtime.
• Work in confined spaces, i.e., ceiling, crawl spaces, and mechanical equipment spaces.
• Work in inclement weather including rain, heat and cold.

• Typical work activities involve frequent and prolonged periods of standing, walking extended distances, bending, stooping, kneeling, crawling or squatting while performing duties.
• Repetitively grip, grasp, and manipulate hand movement while using tools or power equipment applicable to job being performed.
• Climb stairs or ladders, use power and noise producing tools or equipment.
• Reach or stretch by extending hand(s) or arm(s) in any direction. Reach high spaces by climbing a ladder or operating a lift.
• Considerable physical activity that requires heavy physical work; heavy lifting, pushing or pulling required of objects up to 50 pounds.
• Wear safety equipment during the performance of duties, i.e., ear plugs when working in machine spaces, dust masks when exposed to harmful dust particles, eye goggles when exposed to airborne particles, cloth gloves when working with abrasive materials, rubber boots or raingear and back support.
• Visual inspection of the operation of machinery/equipment or sound of proper operating machinery/equipment.

• Read and understand blue prints and schematics in English.
• Read write and understand written and verbal communications in English in order to follow instructions on manufacturer’s label for use of and/or mixture of products and enforce safety procedures.
• Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions or decimals.
• Apply common sense in personal safety and safety of equipment being used in the performance of duties.

Additional Information:

Working Title Position Number
Chief Engineer II 308 - 470 - 6695 - 921
Location County
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Contact Unit/Address Contact Name/Phone
Building & Property Management
100 Paseo De San Antonio
San Jose, 95113
Ronald Sudweeks
(408) 277-1761

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It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.