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AIR RESOURCES BOARD, STATE

Title:  EXECUTIVE ASSISTANT
Salary: $3,288.00 - $4,116.00
Posted: 12/24/2013

Job Description:

DUTIES:

The Stationary Source Division (Division) at Air Resources Board (ARB) is seeking a resourceful and personable Executive Assistant (or related classification) with a sense of humor to carry out a variety of administrative functions with us (the division chief and two assistant division chiefs). The Division has primary responsibility within the Air Resources Board for: climate change, fuels, freight transport, air toxics, energy, waste, and air district oversight. We are looking for someone to: assist the chiefs with sensitive division or program issues; develop correspondence and type confidential materials; manage and track the flow of assignments through the division office, including reviewing, correcting, and prioritizing assignments for approval by the chiefs; supervise an Office Technician to aid the daily functions of the division office; act as the division’s administrative liaison with the Executive Office and Chair’s Office; arrange meetings; manage the chiefs’ calendars and files; and make travel arrangements. The successful candidate will also work closely with a new Staff Services Manager I (who supervises the rest of the administrative and clerical staff in the division) and the chiefs to establish divisionwide policies and procedures, document quality standards, and assignment tracking systems.

DESIRABLE QUALIFICATIONS:

The successful candidate should have the desire and ability to work in a fast-paced office. The most successful candidate will demonstrate: a high degree of professionalism and discretion, a positive attitude, the ability to elicit cooperation from internal and external stakeholders, initiative in anticipating and filling needs, a command of the English language including grammar and spelling, and the ability to juggle multiple priorities and work under pressure. The successful candidate should be familiar with Microsoft Office Word, Outlook, and related programs. This position is subject to background and/or credit checks because of access to highly sensitive carbon market information.

WHO MAY APPLY:

Well-qualified Executive Secretaries, Secretaries, Program Technicians, and related classifications with the desired skills are encouraged to apply. Duty statements are available on request.

To apply, please submit an original application (State Std. 678) and PLEASE INCLUDE A ONE-PAGE COVER LETTER DESCRIBING HOW YOU COULD CONTRIBUTE IN THIS POSITION.

Applicants will be screened and only the most qualified candidates will be interviewed. Appointments may be subject to SROA/Surplus restrictions. Surplus applicants must attach a copy of their surplus letter with a State application (STD 678). On page one of the completed standard Sate Application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, Surplus, re-employment, or reinstatement.

Please reference position number 673-410-1728-XXX on your application and include any other relevant documents (e.g., unofficial transcript, copy of degrees, resume, etc.) to the attention of Pam Clymer at the address indicated below.

SACRAMENTO LOCATION - We are located downtown in the beautiful California Environmental Protection Agency (Cal/EPA) at 10th and I Street. The Light Rail Station is two blocks from the Cal/EPA building and is also close to the downtown plaza, restaurants, and gym.

Additional Information:

Working Title Position Number
Executive Assistant 673 - 410 - 1728 - XXX
Will also consider hiring a(n)
SECRETARY $2,686.00 - $3,363.00
EXECUTIVE SECRETARY I $3,020.00 - $3,782.00
EXECUTIVE SECRETARY II $3,288.00 - $4,116.00
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
04/08/2014 http://www.arb.ca.gov
Contact Unit/Address Contact Name/Phone
Stationary Source Division
P.O. BOX 2815
Sacramento, CA 95812
Pam Clymer
(916) 445-0650
pclymer@arb.ca.gov

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.