This is a permanent intermittent position that may become full-time and may work up to 1500 hours per calendar year (January 1 – December 31).
Air Resources Board (ARB) offices are located in the beautiful Cal/EPA building in downtown Sacramento. We are located close to light rail and offer an on-site exercise room, childcare center, a cafeteria, and Golden1 ATM access. If you are looking for a fast-paced, stimulating atmosphere with plenty of team spirit, then this is the place to be. Come join our team in efforts to improve the quality of California's air and reduce the effects of global warming at one of the world's most respected environmental agencies.
As a regulatory agency, the Air Resources Board possesses quasi-legislative authority to adopt regulations. Within the agency, as a part of the Legal Office, the Board Administration & Regulatory Coordination Unit (BARCU) maintains primary responsibility for the development and maintenance of the administrative and procedural requirements, and preparation of documentation necessary to support the promulgation of regulations. BARCU is primarily responsible for overseeing the administration of Board Hearings and their operations in conformance with regulatory requirements and Board policies and procedures; and ensuring that all Board regulatory activities are in compliance with the requirements of the Administrative Procedure Act.
BARCU is recruiting for a motivated self-starter to join our dynamic team. Under the general supervision of the BARCU Manager, the incumbent will provide administrative support to the two Regulation Coordinators. The successful incumbent will assist to create, maintain, post, and update ARB's regulatory electronic webpages for all Rulemakings which includes the documents from all 45-Day Notice Packages, 15-Day Packages, and Final Rulemaking package documents.
The incumbent will assist Regulation Coordinators with setting up public comment listserves and broadcasts; review and determine the distribution of public comment letters to appropriate rulemaking records; and set-up, compile, maintain, and organize Rulemaking files. The incumbent will also attend monthly Board hearings and assist with the administrative operations in the Board staff support room; assist with Board meeting set-up and preparation; assist in gathering and assembling Board meeting documents for the meeting and make copies as necessary; and travel within the State to attend Board meetings as needed.
The incumbent’s work hours will be set by the Supervisor between the hours of 8:00am - 5:00pm.
Competitive candidates should have experience working with high-level officials and have a working knowledge and experience with legal documents and processes, be professional and have strong organizational, communication, attention to detail, and excellent computer skills. Candidates should have the ability to work independently and as a team member using good judgment and work cooperatively and effectively with others; ability to communicate effectively; ability to display tact and poise; ability to be proactive and to define logistical problems; ability to act decisively; and the ability to work effectively under pressure to meet short deadlines and last minute changes.
The most highly desirable candidates will possess the below qualities:
Proficiency in Microsoft Word, Excel, Adobe Professional, and a working knowledge of Excel, Access, and SharePoint
Excellent communication, customer service, writing, and editing skills
Ability to work effectively and cooperatively with a diverse working environment, including stakeholder groups, the public, and other government agencies
Strong interpersonal and project management skills
Ability to work proactively and efficiently on multiple projects with strict deadlines
Creative, self-starter, strong attention to detail, with the ability to tackle challenges effectively
Flexibility and willingness to learn and thrive in an environment of change
Punctuality, dependability, and good attendance are required
Familiar with the regulatory process and the operations of a Board
Experience working and communicating with the public and executive management
The incumbent may be required to travel occasionally to attend Board meetings throughout the State.
To be considered for the position, please submit a State Application (STD 678) with original signature (go to: http://www.calhr.ca.gov) and current resume to the contact person in this bulletin. Also indicate your eligibility for this position in the 'Explanations' portion of your application. NO EMAILED APPLICATIONS WILL BE CONSIDERED.
WHO MAY APPLY:
Current state employees who are in the Office Technician, Office Assistant or Program Technician classifications or have list or transfer eligibility for these classification.
Appointments may be subject to SROA/Surplus restrictions. Surplus applicants must attach a copy of their surplus letter with a State application (STD 678). On page one of the completed State Application (STD. 678) you must clearly indicate the basis of your eligibility: list, transfer, SROA, surplus, re-employment, or reinstatement.
Applicants will be screened and only the most qualified candidates will be interviewed.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.