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SECRETARY OF STATE

Title:  SENIOR PERSONNEL SPECIALIST
Salary: $3,658.00 - $4,579.00
Posted: 12/06/2013

Job Description:
The Secretary of State (SOS) is recruiting for a Senior Personnel Specialist (willing to consider a Personnel Specialist with extensive experience in various aspects of human resources.) Under general direction, the incumbent will report directly to the Staff Services Manager I in Human Resources and will be responsible for independently processing the full range of personnel transactions duties including all phases of the most sensitive, complex and difficult assignments. Additionally, the incumbent will perform benefits administration and conduct new hire on-boarding orientation. The incumbent is expected to exercise a high degree of initiative and independent judgment when researching and analyzing technical and complex personnel issues; recommending and/or implementing solutions. The incumbent must respect and maintain the confidentiality of information acquired in the course of their duties.

Duties:
The incumbent is required to have the ability to research laws, regulations, policy manuals and bargaining unit contracts and to advise management on issues that arise. In addition, the incumbent will be expected to analyze and solve difficult, technical personnel matters; ability to follow instructions and work under pressure to meet deadlines; exercise a high degree of initiative, independence of action and demonstrate tact and good judgment; strong communication skills to present ideas and information effectively, maintain effective and cooperative working relationships; demonstrate independent responsibility for decisions and actions having broad implications on various aspects of personnel management. Maintain regular, consistent and predictable attendance in the performance of these specific functions as cited:

  • Process and reconcile master and supplemental payrolls; certifies attendance; prepares required payroll warrant releases; prepares documentation to process revolving fund warrants; including disposition of accounts receivable and reconciliation of monthly reports.  Process garnishments and tax levies.  Establish accounts receivables for over payments, and calculates salary advances.
  • Process appointments, transfers, separations, retirements and miscellaneous personnel transactions; determines eligibility for appointments and calculates salaries.
  • Research, understand and apply personnel laws and regulations to resolve complex issues and/or respond to employee inquiries relating to benefits, payroll, salaries, retirement, separations and appointments.
  • Consult with Human Resources Analysts and Managers on various issues; work directly with various control agencies in their day-to-day assignment, such as State Controller’s Office and California Department of Human Resources for example.
  • Manage assigned worker’s compensation cases; process and track complex and/or highly sensitive disability claims.
  • Independently prepare correspondence used to advise employees of benefit options, status of claims, restoration of leave credits, salary advances, accounts receivables.
  • Monitor and track positions for assigned divisions; prepare and process the Standard Form 607; reconcile the monthly position report; identify and resolve discrepancies.
  • Gather data and prepare reports as requested by management; consult, advise and make recommendations to supervisors relative to personnel policies and procedures; advise of alternative actions regarding personnel transactions matters; propose and develop internal processes and procedures to ensure accurate and timely processing of all documentation.
  • Maintain employee appointment and position history; administers benefit programs.

  • Desirable Qualifications:
    Extensive experience in various aspects of personnel management, performing complex duties of a transactions specialist. Strong verbal, written and interpersonal skills; effective public speaking skills, ability to effectively present an idea or concept to management and identify alternative solutions; strong critical-thinking and problem solving skills; detailed oriented, good organizational and prioritization skills; flexible and eager to take on challenging work load and day-to-day operational changes.

    Who May Apply:
    Employees must have current transfer, list or reinstatement eligibility for permanent, full-time appointment to the Senior Personnel Specialist or Personnel Specialist classifications. Appointments are subject to State Restriction of Appointment (SROA) provisions. All applications will be reviewed; however, only the most qualified candidates will be interviewed. Applications submitted without a Statement of Qualifications will not be considered.

    Statement of Qualifications:
    A Statement of Qualifications (SOQ) must be included with your application packet. The SOQ shall be at least one and a half pages in length and not more than two pages in length. The SOQ must be typed in Times New Roman or Arial Font size 12, single spaced, and with margins set at 1 inch on each side. The response must clearly state your professional experience relevant to the position. A resume may not be substituted for the SOQ. As noted above, applications submitted without a Statement of Qualifications will not be considered.

    How to Apply:
    Please submit an application (STD 678) and Statement of Qualifications to:
    Secretary of State
    Attn: Patricia Provost
    1500 11th Street, Suite 475
    Sacramento, CA 95814


    Final Filing Date (Extended): From December 17, 2013 to December 27, 2013


    Additional Information:

    Working Title Position Number
    None Specified 785 - 200 - 1317 - XXX
    Will also consider hiring a(n)
    PERSONNEL SPECIALIST $2,602.00 - $3,257.00
    Location County
    Sacramento SACRAMENTO
    Timebase Tenure
    Full Time Permanent   month(s)
    Final Filing Date: Department Link:
    12/27/2013 None Specified
    Contact Unit/Address Contact Name/Phone
    Human Resources
    1500 11th Street, Room 475
    Sacramento, 95814
    Patricia Provost
    (916) 653-6974

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    Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

    Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

    It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.