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SECRETARY OF STATE

Title:  EXECUTIVE ASSISTANT
Salary: $3,288.00 - $4,116.00
Posted: 12/06/2013

Job Description:
The Secretary of State, Management Services Division (MSD) is seeking a permanent, full-time Executive Assistant/Office Technician (Typing). The incumbent provides administrative and secretarial support to the MSD Chief on a wide variety of complex, sensitive and confidential issues requiring in-depth knowledge of departmental programs and administrative policies and procedures. The incumbent exercises a high degree of initiative and independent judgement in completing assignments. The Management Services Division is willing to consider a Training & Development assignment.

Duties:
Under the direction of the Division Chief, the Executive Assistant: reviews and prioritizes the incoming/outgoing correspondence and routes as appropriate; maintains assignment log for external and Administration assignments ; researches, prepares and compiles background information and material for meetings; makes meeting arrangements and agendas for the Chief and Division managers; ensures required equipment is set-up prior to meetings; makes travel arrangements; receives, screens, and redirects telephone calls; gathers relevant data and information for special projects; drafts written correspondence; serves as Division attendance coordinator; prepares and maintains Chief’s administrative subject files and binders.

Desirable Qualifications:
Exercise a high degree of initiative and independence of action, tact, and good judgment. Ability to work well under pressure, handle changing priorities, meet deadlines, and in a timely manner research and provide advice based on recognizing relevant information. Possess strong organizational skills, solid communications skills, and the ability to establish and maintain effective and cooperative working relationships.

Who May Apply:
Applicants must have current transfer, list or reinstatement eligibility for a permanent, full-time appointment to either the Executive Assistant or Office Technician (Typing) classification. Appointments are subject to State Restriction of Appointment (SROA) provisions. All applications will be screened and only the most qualified candidates will be interviewed.

How to Apply:
Submit standard state application (STD 678) to:
Secretary of State
Attn: Patricia Provost
1500 11th Street, Suite 475
Sacramento, CA 95814


Final Filing Date: December 30, 2013.


Additional Information:

Working Title Position Number
None Specified 785 - 200 - 1728 - XXX
Will also consider hiring a(n)
OFFICE TECHNICIAN (TYPING) $2,686.00 - $3,362.00
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
12/30/2013 None Specified
Contact Unit/Address Contact Name/Phone
Human Resources
1500 11th Street, Room 475
Sacramento, 95814
Patricia Provost
(916) 653-6974

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.