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SECRETARY OF STATE

Title:  EXECUTIVE ASSISTANT
Salary: $3,288.00 - $4,116.00
Posted: 11/22/2013

Job Description:
POSITION: The Secretary of State, Political Reform Division is seeking a permanent, full-time Executive Assistant/Office Technician (Typing). The incumbent will report to and assist the Division Chief, as well as provide support for Division administrative, supervisory, and analytical staff.

DUTIES: Under the direction of the Division Chief, the Executive Assistant provides administrative and secretarial support on a wide variety of issues utilizing knowledge of program and administrative policies and procedures. The Executive Assistant keeps management apprised of current issues; develops and maintains a system for planning, tracking, and monitoring Division projects; performs research in preparation for meetings; coordinates and attends meetings and prepares minutes; maintains the Chief’s calendar; makes travel arrangements; drafts correspondence; serves as attendance coordinator; reviews and prioritizes incoming telephone calls; and maintains administrative and correspondence files.

DESIRABLE QUALIFICATIONS: Exercise a high degree of initiative and independence of action, tact, and good judgment. Ability to work well under pressure, handle changing priorities, meet deadlines, and in a timely manner research and provide advice based on recognizing relevant information. Possess strong organizational skills, solid communications skills, and the ability to establish and maintain effective and cooperative working relationships.

WHO CAN APPLY: Employees who are currently in the Executive Assistant level or have list, transfer or reinstatement eligibility for a permanent, full-time appointment to this classification. Appointments are subject to State Restriction of Appointment (SROA) provisions. We will consider hiring an Office Technician (Typing) for recruitment purposes. Job duties will be adjusted commensurate with the incumbent’s classification. For questions about the position, please contact Tracy Fletcher-Bowman at (916) 653-6544.

WHERE TO APPLY:

Submit your resume and application (STD 678) to:

Secretary of State
Human Resources, Attn: Mike Scorza
1500 – 11th Street, Room 475
Sacramento, CA 95814
or email Mike.Scorza@sos.ca.gov


SPECIAL INSTRUCTIONS: To help us direct your application to the appropriate hiring supervisor, please indicate on your application for (Std. 678) the position number and the name of the contact person. Also, indicate how you believe you are eligible for this position (i.e., list eligibility, lateral transfer, reinstatement, etc.).

FINAL FILING DATE: December 10, 2013 or until filled.



Additional Information:

Working Title Position Number
Executive Assistant 785 - 550 - 1728 - 002
Will also consider hiring a(n)
OFFICE TECHNICIAN (TYPING) $2,686.00 - $3,362.00
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
12/10/2013 None Specified
Contact Unit/Address Contact Name/Phone
Human Resources
1500 11th Street
Sacramento, CA 95814
Mike Scorza
916-653-6974

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.