These are Permanent Intermittent positions and may work at a maximum of 1500 hours per calendar year.
MULTIPLE POSITIONS ARE AVAILABLE IN ACCOUNTS PAYABLES, ACCOUNTS RECEIVABLES, TRAVEL, GENERAL LEDGER, and CALSTARS SYSTEMS.
Accounts Payables: Review, prepare, code, encumber, and make payments on the Air Resources Board (ARB) and California Environmental Protection Agency (Cal/EPA) contracts and interagency agreements within the timeframes required by the Prompt Payment Act; audit invoices for accuracy, obtain approvals for payment, input the invoice data into the automated accounting system (CALSTARS); assemble claim schedules and remittance advices, and submit them to the State Controller’s Office (SCO). Perform various monthly and quarterly accounts payable reconciliations to ensure that all items are posted accurately. Research and clear daily transaction error reports; review and make adjustments to encumbrance reports to ensure that ARB’s obligations are neither understated nor overstated, ensuring that accuracy is reflected on the reports.
Accounts Receivables: Perform the monthly payroll process, which includes salary advances, accounts receivable, and distribution of payroll. Post direct transfer payments. Work as a team member and review batch and claim schedule input of other accounting staff. Record Auction proceeds, remit wire transfers, record revenue. Prepare Reconciliations, report revenue & expenditures and monitor cash balances.
TRAVEL: Review, audit and process incoming travel advances and travel expenses claims in the California Automated Travel Expense Reimbursement System (CalATERS). Monitors all employee travel advances, including follow-up letters to employees with travel advances over 30 days old.
General Ledger: Assist in the preparation of the monthly analyses for ARB and Cal/EPA funds and appropriations; assist in the preparation of the monthly bank reconciliation. Verify that deposits made and checks issued have been accurately posted into CALSTARS. Post miscellaneous SCO journal entried into CALSTARS
CALSTARS SYSTEMS: review, research, and clear daily CALSTARS transaction anomaly reports, download daily reports and distribute, file, organize, and ensuring that accuracy is reflected on the reports.
ARB is located in the Cal/EPA building in downtown Sacramento. We are located one block from light rail and have daycare facilities, a café, and an exercise room. Come join our team and help support improving California’s air quality and reducing the effects of global warming!
Knowledge of accounting systems; excellent organizational, research and analytical skills; strong interpersonal skills and ability to relate effectively to all staff levels; excellent verbal and written communication skills; ability to maintain a positive, creative and flexible approach to issues and problems while working in a fast-paced team environment; proficiency with Excel and Word software applications, and basic knowledge of CALSTARS.
WHO MAY APPLY:
Qualified Accounting Technician and Accountant I (Specialist) candidates are encouraged to apply.
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Lauri Brunkhorst at the address below.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.