Title: ADMINISTRATIVE ASSISTANT I Salary: $3,658.00 - $4,792.00 Posted: 11/19/2013
Under the direction of the Deputy Executive Officer (DEO), the successful candidate will independently gather and summarize data for the DEO to base decisions, develop reports, and update programs that are public and media sensitive; research and review information on specific issues upon which the DEO makes decisions affecting operating procedure, working conditions, and/or policy changes for the Air Resources Board (ARB); review and analyze data, reports or agendas for upcoming meetings. The successful candidates will also be independently responsible for managing a variety of critical, confidential and time sensitive projects on behalf of the DEO; provide direction or coordination for special projects as needed; review all correspondence prepared for the DEO’s signature for adequate response to issues, and consistency with administrative; enter and track assignments in the Assignment Tracking System and ensure timely response on all action items.
The successful candidate will also establish and maintain relationships with Legislatures, local officials, industry officials, ARB managers and staff, and the general public; serve as the primary communication link for requests for meetings with the DEO and researches the nature of a wide variety of calls and provides appropriate responses to complex and sensitive issues; prepare responses for information and/or appropriate responses to complex and sensitive issues; prepare responses for information and/or distributes to appropriate parties with related letters, forms and request for additional action.
The successful candidate will also be responsible for preparing in-state and out-of-state travel expense claims, which includes arranging travel for the DEO, and compiling dates on travel itineraries and travel expenses; establishing procedures as needed and serving as an administrative liaison between Executive Office and divisions; providing back-up support to other Administrative Assistants and Administrative Assistant II within the Executive Office.
If hired at the Executive Assistant level, a 7.5% Pay Differential is added to base salary. This is already reflected in the Executive Assistant salary listed below.
The successful candidate should possess excellent computer skills, including word processing and spreadsheets; have the ability to communicate effectively, as well as establish and maintain cooperative working relationships with other professionals at all levels; possess excellent work habits and dependability; have the ability to gather and analyze data accurately and efficiently, and ability to work independently and accurately under restrictive time frames, while adjusting to changing conditions; the candidate should also demonstrate ability to write and edit official correspondence and documents and have a strong commitment to quality customer service.
WHO MAY APPLY:
Current state employees who are in the Administrative Assistant I or Executive Assistant classification or have transfer eligibility. On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement. Applicants will be screened and only the most qualified candidates will be interviewed. Appointment may be subject to SROA/Surplus restrictions. Surplus applicants must attach a copy of their surplus letter with their application.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Raquel Solomon.
Emailed or faxed applications will NOT be accepted.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
Learn all about it.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.