Title: ADMINISTRATIVE ASSISTANT II Salary: $4,400.00 - $5,508.00 Posted: 11/18/2013
This is a permanent position located in a Board Member’s Sacramento Office. The incumbent performs a broad range of administrative and support functions, including, but not limited to: assisting staff in preparing for Board meetings, outreach seminars, and the mail program. Provides administrative support with respect to scheduling Board Member’s meetings, public speeches, and community and district appearances including, handling meeting logistics, confirming meeting agenda, and identifying speech subjects. Coordinates staff assignments for the Board meetings, including, the distribution of materials from the Board Proceedings Division to staff, the completion of staff summaries, assembling the Board meeting binders for the Board Member, and scheduling staff briefings. Monitors and maintains the Board Member’s case tracking system. Tracks interested parties meetings for staff. Investigate various program issues for the Board Member and/or supervisor and prepare various administrative reports. Independently draft general correspondence for the signature of the Board Member or supervisor in response to written or verbal inquiries. Responsible for primary coverage of the Sacramento Office with respect to answering phones, filing, ordering supplies, mail processing, and equipment and office maintenance. Reviews incoming correspondence and assigns to appropriate staff member to draft reply and identifies confidential and/or politically sensitive correspondence requiring the Board Member’s or Chief Deputy’s immediate attention. Reviews responses for spelling, grammar, clarity, and conformance with Board policies and procedures. Performs other job related duties as required to maintain office operations. The position is located in a high-rise building.
SPECIAL REQUIREMENTS: In order to be considered for this position, you must complete and submit responses to the following Supplemental Questionnaire (SQ):
1. Summarize your relevant educational background, and any training/experience that qualifies you for serving as an Administrative Assistant II in the Board Member’s office.
2. Summarize your experience scheduling for an executive or elective official, and/or scheduling for multiple principals.
3. Describe your vision of customer service and summarize your experience working with the public.
4. Summarize your experience working in a politically sensitive environment.
5. Describe some examples of how you applied technology to the work you’ve performed.
Responses to all questions must be no more than two pages single-spaced. Applications received without responses to the SQ will not be considered.
Interested applicants must submit a standard state application, resume, and responses to the supplemental questions to the address indicated, please include the position number on your application; duty statement available upon request. All applicants will be considered, however, SROA/Surplus will be given priority. Please note on your application your eligibility for this vacancy or include whether you are in a SROA/Surplus/Reemployment status (be sure to attach proof of this status to your application).
290 - 026 - 5358 - 004
Board Member Office, 1st District, Sacto
Final Filing Date:
Board Member Office, 1st District, Sacto 450 N Street, MIC: 20 Sacramento, CA, 95814
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.