Title: BUSINESS SERVICE ASSISTANT (SPECIALIST) Salary: $2,495.00 - $3,125.00 Posted: 11/15/2013
CALIFORNIA CITY (CAC)
This position is located in California City, CA in Kern County.
BUSINESS SERVICE ASSISTANT
General Duty Statement:
Under the direct supervision of the Business Service Officer I this position will perform a variety of less technical and analytical activities such as, process of Service and Expense Orders; track and maintain copies of service contracts; complete Contract Renewal Requests; reconciliation of Regional Accounting Office and Procurement encumbrances; complete various reports such as: The STD-815 for Small Business/DVBE, Recycling Report, etc.; compile documentation for routine reimbursement billing; assist staff in preparing Purchase Requisitions; complete Purchase Orders in BIS; assist and train staff in preparing purchasing documents.
25% Responsible for tracking and monitoring utilization of photocopiers and assist staff in ordering service and supplies; prepare copier service agreements as required; completion of annual reports for Small Business Participation and Disabled Veteran Participation and Exempt from Non-Competitive Bid. The BSA will identify and input all orders five-thousand dollars or more into the State Contracting and Procurement Registration System (SCPRS). Assist in inputting Purchase Orders as required.
25% Responsible for distribution, tracking, and maintaining copies of various service contracts; complete quarterly Contract Renewal Requests; prepare annual Consulting Contract report; review and track pending contracts from Associate Warden, Business Services’ monthly service contract activity list; review submittals of Contracts. Ensure that all required paperwork and scope is attached. Review invoices for agreements for copier maintenance.
25% Reconciliation of Procurement and RAO encumbrances; compile documentation to be forwarded to RAO for routine reimbursement billing; track budget expenditures for sensitive Object Codes and special funds; assist Budget Analyst with budgetary duties; verify Object Code and PCA code on all purchasing documents. Prepare documents such as the STD-810 DVBE/Small Business report, Non-Competitively Bid Report, Pharmaceutical Report and Recycling Report.
20% Responsible for processing of Service and Expense Order/Direct Pay (S&E/DP) which includes routing for approval, determine if submitted S&E/DP request is completed properly and are within guidelines established by the State Administrative Manual and the CDC Contracting Guidelines; assign S&E/DP number; type, route for signatures and distribute accordingly; fax RAO the S&E/DP log on a weekly basis; submit annually the S&E/DP log to Headquarters for audit purposes; provide training to staff on proper completion of S&E/DP request forms. Annually prepare materials and teach In Service Training course for all staff in proper completion of 954’s (Intra Office Requisition forms.)
5% Perform other duties as required.
If interested in applying for this position, please mail a Standard State Application Form 678 to the indicated contact. Refer to the included link to see position specifications, duties and pay rates.
Lateral Transfers will be considered.
ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.