Under the supervision of the Personnel Supervisor I, the Personnel Specialist applies laws, rules and regulations concerning personnel transaction, payroll, benefits and various documents. Independently interprets reference materials and follows oral and written directions. Communicates with employees both verbally and in writing of their entitlements. Utilizes various computer systems. Maintains personnel records including the Official Personnel File. Responsible for processing and keying of various personnel documents for an assigned employee roster. This includes Personnel Action Request (PAR’s), Employee Action Request (EAR’s). Process documents for personnel appointments, miscellaneous transfers, terminations, and adverse actions. Applies the appropriate Laws and Rules utilizing various manuals for documentation. Provides and processes employee health, dental and/or flex elect benefits. Prepares and/or reviews personnel/payroll related materials for accuracy. Provide customer service to staff and outside agencies, answer questions, and respond to written requests for information relative to personnel matters. Initiates and keys appropriate documentation for master pay and overtime including the processing, calculating and keying of 7k overtime for R06 employees. Process employees’ holiday, shift differential pay and MOD night shift incentive pay. Keys employee pay docks and certain pay differentials. Reconcile pay with payroll request documentation and clear salary advances and accounts receivables. Responsible for insuring all timesheets are submitted on a monthly basis. Responsible for initiating, tracking and setting up appropriate account receivable documentation in the required time frame. Process in a timely basis appropriate documentation for employee garnishment, payroll adjustments, out-of-class assignments, Non-Industrial Disability Leave Insurance (NDI), Family Medical Leave Act (FMLA), uniform allowance and salary advances. Provide service to institutional staff, answer questions, and respond to written requests for information relative to personnel matters. On a monthly basis update employees leave usage/accruals onto the employee leave card and input onto CLAS. Reconcile both the leave card and CLAS by the SCO calendar date.
Candidates currently in the classification eligible to transfer, eligible lateral transfers, voluntary demotions, reinstatements, eligibles on certification list, and employees on a SROA list or designation surplus are encouraged to apply. SROA/Surplus candidates must include copy of certification letter. State applications (STD 678) can be downloaded from www.jobs.ca.gov. Clearly indicate the position you are applying for and the basis of your eligibility in the Explanation section located at the bottom of page one. Lateral transfers must submit a copy of current performance report. All applications will be screened and only the most competitive candidates will be invited for an interview.
Position is offered as limited term with the possibility of becoming permanent.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.