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GENERAL SERVICES, DEPARTMENT OF

Title:  ASSOCIATE ACCOUNTING ANALYST
Salary: $4,619.00 - $5,784.00
Posted: 11/12/2013

Job Description:

The Department of General Services’ (DGS) Core Values and Employee Expectations are key to the success of the Department’s Mission. That mission is to “Deliver results by providing timely, cost-effective services and products that support our customers.” DGS employees are to adhere to the Core Values and Employee Expectations, and to perform their duties in a way that exhibits and promotes those values and expectations.

SELECTION CRITERIA
• SROA/Surplus employees are encouraged to apply.
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants on another Department’s employment list, provided the criteria are met to transfer the eligibility from the employment list to DGS’ employment list.
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.

The incumbent is responsible for ensuring that all his/her work is performed in accordance with the Department of General Services (DGS) policies and guidelines, State and Federal laws and rules, State Administrative Manual (SAM), Department of Personnel Administration (DPA) rules, Victims Compensation and Government Claims Board (VCGCB) rules , Uniform Codes Manual (UCM), Government Code, Department of Finance (DOF) Management Memos and Budget Letters, Generally Accepted Accounting Principles (GAAP), and State Controller’s Office (SCO) rules and regulations utilizing Microsoft Office (MS) and Contracted Fiscal Services (CFS) in-house automated systems in order to provide accurate and timely professional financial services to our clients and fiscal control agencies.

Under the direction of an Accounting Administrator II, the incumbent is responsible for performing various bond accounting functions within the Office of Fiscal Services (OFS), Contracted Fiscal Services (CFS) Unit, Bond Accounting Section.

ESSENTIAL FUNCTIONS

In order to ensure that the legal requirements of the complex revenue bonds are met, the incumbent will provide bond accounting services to the State Public Works Board (SPWB), DOF, and other Bond clients. Accounting records for each bond issue will be maintained following the Generally Accepted Accounting Principles (GAAP), the Bond’s Official Statement, the Bond’s Indenture and other bond documents. This includes the following:

• Maintain construction, revenue, cost of issuance, construction reserve, escrow, rebate, and surplus accounting records for the funds administered by Bond clients.
• Maintain accountability for cash and funds invested.
• Analyze and journalize transactions to determine proper accounting treatment.
• Reconcile monthly transactions to State Controller’s Office records for each sub fund.
• Provide clients and/or the SPWB with current fiscal information.
• Work with the State Controller’s Office (SCO), State Treasurer’s Office (STO), DOF, SPWB, and other Bond clients on bond related questions such as availability of redirection funds for construction or surplus funds for debt service. br>
In order to ensure that the legal requirements for annual financial reporting are met, the incumbent will provide the following services for the SPWB and other Bond clients:

• Assist in preparation of year-end financial statements to SCO (Budgetary Legal and GAAP basis).
• Prepare special reports for the SCO for inclusion to the State of California Comprehensive Annual Financial Report (CAFR) when required.
• Prepare notes and supplementary schedules to the GAAP basis financial statements and prepare audit packages supporting the amounts reported on the financial statements.

In order to ensure the bond holders are paid in a timely manner, the incumbent will work with the DOF, SPWB, STO, SCO, and other Bond clients to:

• Ensure sufficient funds are included in the client’s Governor’s Budget.
• Ensure that all administrative costs are approved, billed and/or waived.
• Ensure that rental payments from Bond clients are collected promptly and recorded in the correct account in the STO so debt service can be made at their designated payment dates.
• Ensure that additional rental payments, if any, are collected promptly from Bond clients to ensure availability of funds to pay the administrative costs.

For each bond issue, the Bond Counsel and Bond Underwriters will issue bond documents such as the Official Statement, Bond Indenture, rental agreements, as well as any specific instructions for the new issue. Incumbent will read, understand and attend the bond meetings with the STO, DOF, SPWB staff, other Bond Clients, Bond Counsel and Bond Underwriters in order to ensure accounting records can be set up correctly.

KNOWLEDGE AND ABILITIES
Knowledge of: Accounting principles and procedures; governmental accounting and budgeting; principles of electronic data processing; principles of policy formulation; statistical methods; principles of finance; business law; principles of business management and the uniform accounting system and the financial organization and procedures of the State of California, policies, rules, and regulations of the Legislature, State Controller, State Treasurer, Department of Finance, and central control agencies as they relate to State agency financial management activities.

Ability to: Apply accounting principles and practices; analyze data and draw sound conclusions; analyze situations accurately and adopt an effective course of action; prepare clear, comprehensive, and concise reports; apply principles of finance and develop financial policy; apply statistical methods; analyze a variety of accounting data; identify trends, make projections, and draw conclusions; make sound decisions and recommendations with regard to accounting problems; work closely with operating managers to identify accounting office capabilities as they apply to a variety of program needs; establish and maintain cooperative relations with those contacted in the work; interpret and apply laws, rules, standards and procedures; and communicate effectively.

SPECIAL PERSONAL CHARACERISTIC
• Ability to qualify for a fidelity bond.

DESIRABLE QUALIFICATIONS
• Ability to work independently and/or in a team environment.
• Ability to organize, set priorities, and work on multiple tasks.
• Ability to work under time constraints and focus attention on detail.
• Ability to provide excellent customer services.
• Solid knowledge of accounting principles and financial statements preparation.
• Expertise in Microsoft Word and Excel.

ADDITIONAL DESIRABLE QUALIFICATIONS
• Preferred additional education includes courses in statistics, business finance, mathematics, college composition, speech/oral communications and/or business composition.
INTERPERSONAL SKILLS
• Ability to work well with a team and effectively interact with all levels of staff.
• Efficiency, conscientiousness, and professionalism.
• Excellent communication skills, initiative, dependability and ability to communicate diplomatically and effectively.

WORK ENVIRONMENT, MENTAL AND PHYSICAL ABILITIES
• Appropriate attire for an office environment.
• Requires ability to effectively work under stress and meet deadlines.
• Daily use of a personal computer, environment related application software, peripherals, and calculator at a workstation.
• Requires effectiveness in completing assignments having frequent deadlines and changing priorities.


Additional Information:

Working Title Position Number
Associate Accounting Analyst 306 - 243 - 4588 - 011
Location County
West Sacramento YOLO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
11/19/2013 http://www.dgs.ca.gov
Contact Unit/Address Contact Name/Phone
Office of Fiscal Services
707 3rd St, 9th Flr. IMS Z-1
West Sacramento, 95605
Randi Gutierrez
(916) 376-5161

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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.