Under the direction and supervision of the Staff Services Manager III, Administrative Support Division’s (ASD) Facilities Management Branch, the Office Technician regularly performs a variety of the most difficult clerical duties in support of the Business Services Section. Once trained, the Office Technician is expected to use a high degree of initiative, independence, and originality in completing all assigned tasks and responsibilities to include: Provide clerical support to ASD Assistant Division Chief and Business Services Section Managers. Receive and screen incoming calls and visitors. Monitor and organize the Assistant Chief’s day-to-day activities and schedule by calendaring in Outlook. Secure appropriate facility meeting locations, prepare relevant meeting materials, and coordinate all travel arrangements for staff. Receive, date stamp, screen, and processes incoming and outgoing mail. Proofread and type in final format, a variety of correspondence and reports prepared by the Assistant Division Chief and Business Services Section Managers for signature. Maintain technical, confidential, administrative files, and manuals. Type and maintain policy and procedural manuals. Establish and maintain a “document tracking system” for controlled documents requiring various levels of review. Develop and maintain a “staff assignment tracking system” and establish and maintain a “follow-up system”. Type, prepare, and process a variety of forms, including but not limited to requests for purchases, contracts, training, personnel actions, travel advances, travel expense claims, and supply orders. The position is located in a high-rise building. All applicants will be considered however, SROA/Surplus will be given priority.
SPECIAL REQUIREMENT: In addition to the STD 678 not more than a two-page typed response to the following questions must be submitted with your application.
1. Describe a situation in which you assisted a customer or client. What level of contact did you have with them? What specific actions did you take to assist the customer or client? What was the end result?
2. Describe your experience in preparing correspondence and reports. Did you prepare these documents in Microsoft Word or in Excel? Who did you prepare these documents for?
3. Describe your experience working in a team environment. How did you demonstrate being a “team player” and what did you do to make sure that the environment was comfortable for everyone?
290 - 391 - 1139 - 014
Board of Equalization, Facilities Mgmt
Final Filing Date:
Board of Equalization, Facilities Mgmt 450 N Street, MIC: 21 Sacramento, CA 95814
Jaylene Sheehan (916) 445-3498
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