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CORRECTIONS AND REHABILITATION, DEPARTMENT OF

Title:  SENIOR INFORMATION SYSTEMS ANALYST (SPECIALIST)
Salary: $5,571.00 - $7,322.00
Posted: 10/16/2013

Job Description:
Interested individuals should submit a STD 678, Examination and/or Employment Application to the address listed under “Contact Information”. Please indicate your eligibility and reference the position number/location in the “Job Title” section of the application. The STD. 678 can be accessed through the State Personnel Board’s website at www.spb.ca.gov. Applications will be screened and only the most qualified candidates will be scheduled for an interview. Applications WILL NOT be accepted via e-mail. All hiring methods will be considered.

Supervision: Under the general direction, objectives, priorities, and deadlines of the Data Processing Manager II, Quality Project Authority, and Compliance team, the Senior Information Systems Analyst (Specialist) (Sr. ISA Spec.) will serve as the expert lead and advisor for Independent Project Oversight (IPO), Independent Verification & Validation (IV&V) and Quality Management Services for CDCR. Additionally, the individual is responsible for developing/reviewing Information Technology Project Authorization and Project Funding documents.

Knowledge: This is an expert level position and the Sr. ISA (Spec.) must have extensive knowledge of data processing concepts, practices, methods and principles, particularly in regard to Statewide Information Technology (IT) Polices, Instructions, and Guidelines for IT project oversight, project authority and reporting as administered by the Office of the Department of Technology (DOT). In addition, the incumbent must have substantial knowledge regarding the phases of the Systems Development Life Cycle as implemented within the Enterprise Information Services (EIS) and Project Management industry trends, best practices, and standards. Knowledge of Project Management Institute (PMI) and Institute of Electrical and Electronics Engineers (IEEE) standards is required for the incumbent. The incumbent will work with teams within the department to support the implementation of IT Governance and IT Portfolio Management. The incumbent applies this knowledge to IT projects and initiatives and imparts this knowledge to project managers and team members. The incumbent is expected to possess an advanced knowledge of the Department’s mission and business function in order to take into account the larger business perspective.

The incumbent has an in depth understanding of the State budgeting process, legislative and administrative procedures and the roles and responsibilities of oversight and regulatory agencies such as the Department of General Services (DGS) and the DOT. The incumbent is an advisor in applying this knowledge to oversee for large scale information technology solutions.

Guidelines: The Sr. ISA (Spec.) is responsible for interpreting and applying requirements, standards and guidelines as contained within the State Administrative Manual (SAM), the State Information Management Manual (SIMM), the Department Operation Manual (DOM), for IT Project Oversight, Project Authorization, and Reporting across the organization. Additionally, the incumbent will be responsible for developing, implementing, and maintaining policies, processes, and procedures in support of DOT requirements.

Complexity: The breadth of the position includes independent project oversight, independent verification & validation, and/or quality management over high criticality, complex IT projects as well as monitoring the entire IT project oversight process for compliance with Control Agency rules and regulations. In addition, the incumbent is responsible for preparation of complex project authority and reporting documents including Feasibility Study Reports (with Economic Analysis Worksheets), Special Project Reports, Post Implementation Evaluation Reports, Budget Change Proposals, and Spring Finance Letters.

This work is at the principal level and requires continuing efforts to establish concepts, theories, or programs. The incumbent is responsible to train/mentor organization staff in complex IT independent project oversight, independent verification & validation and quality management processes. Additionally the incumbent will assist customers in leveraging the benefits of IPO, IV&V, and QM for IT projects. The incumbent works closely with the Department’s major stakeholders to align the IT projects with the Department’s business objectives and establish performance measures which document the progress in meeting those objectives and identify areas for further improvements.

Scope and Effect: The Sr. ISA (Spec.) provides IT project oversight consulting where the implementation of advice or plans has a significant impact on the organization’s business success. The scope of work affects IT projects essential to the primary mission of CDCR. These systems are deployed to thousands of state and local law enforcement personnel, and provide data necessary for officer and public safety.

Personal Contact: The Sr. ISA (Spec.) consults with or advises management, administrative and executive staff on the planning, development, implementation and coordination of IT issues. The incumbent frequently contacts program area staff and vendors to provide oversight and adherence to contractual terms for IT project best practices. The incumbent communicates effectively verbally and in writing at the Control Agency, Department, and Division level. At this level, the incumbent is well organized and communicates effectively, verbally and in written form with peers in the CDCR as well as with external entities. The incumbent writes status reports, and reviews products produced by IT staff throughout the department at levels from line staff to CDCR executive management. The incumbent also gives verbal presentations to customers and briefings to EIS and CDCR management.

Purpose of Contacts: In the normal course of work, the incumbent is expected to justify, defend, negotiate, and settle matters involving significant or controversial issues, communicating at the Control Agency, Department, and Division level.

Specific duties include:

50% CDCR Project Authority
• Review and interpret current state IT project authorization policies, instructions and guidelines and advise executives and staff.
• Develop, implement and maintain Departmental IT project policies, processes, and procedures in support of DOT requirements.
• Coordinate, provide quality review, and provide technical expertise on the development of Feasibility Study Reports (FSR), Special Project Reports (SPR), Post Implementation Evaluation Reports (PIER), Project Summary Packages (PSP), IT Budget Change Proposals (BCP) and IT Spring Finance Letters (SFL), Information Technology Procurement Plans (ITPPs) including developing the documents when necessary.
• Monitor progress of all IT project authorization documents and escalate to CDCR management as appropriate.
• Provide research, analysis, guidance, facilitation and training on IT project authorization policies, processes, and procedures.
• Prepare, contribute to, and/or coordinate reporting based on project related information.
• Coordinate staff activities.

25% Independent Project Oversight Consulting, Independent Verification and Validation, and Quality Management Services
• Plan and schedule IPO, IV&V, and/or QM of IT projects.
• Prepare and present IPO, IV&V and/or QM assessments/reports for CDCR executives and Control Agencies.
• Assess timely completion and effective management of project scope, schedule, cost, risk, quality, etc.
• Assess project management, technical, and quality processes, products, and deliverables, report on findings, and recommend corrective actions based on industry best practices.
• Identify and quantify risks and issues, and develop and provide recommendations based on industry best practices to reduce or eliminate the risks and issues.
• Perform IPO, IV&V and/or QM activities on IT projects.
• Acquire IPOC, IV&V, and/or QM services by developing documentation for and conducting IT procurements (both leveraged and formal).
• Manage IPOC/IV&V/QM consultant contracts (scope, budget, schedule, quality, etc.)
• Monitor progress of IPOC/IV&V/QM services on IT projects and report to Project Oversight Manager.
• Review IPOC/IV&V/QM consultant deliverables in conjunction with IT project deliverables.
• Coordinate IT consultant activities.
• Administer information technology consultant contracts.
• Coordinate and review state staff deliverables.
• Mentor/train state staff in IPO, IV&V, and/or QA of IT projects.

15% IT Governance and IT Portfolio Management
• Work in with team and provide support to the EIS Management and staff to develop and support CDCR IT Portfolio principles and practices, aligned with DOT expectations and regulations.

10% Department Liaison to the State Control Agencies.
• Assist with the Division’s project life cycle and project management processes and procedures as defined by the Project Management Institute (PMI) and IEEE.
• Serve as departmental liaison with the DOT, and other control agencies for specific areas of responsibility.
• Perform other project planning activities as needed and directed by management, such as, analyzing policy issues, preparing issue papers, developing special reports, providing guidance to department staff, and developing work plans.
• Participate in formal and informal training programs to strengthen proficiency.
• Participate in Department and Division meetings and other activities as required.

All hires are subject to hiring freeze and/or budget approval

Additional Information:

Working Title Position Number
Senior Information Systems Analyst (Specialist) 065 - 620 - 1337 - 011
Location County
1940 Birkmont Dr., Rancho Cordova, 95742 SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled None Specified
Contact Unit/Address Contact Name/Phone
Enterprise Information Services
1940 Birkmont Dr
Rancho Cordova, CA 95742
Teri Stephensen

EISHumanResources@cdcr.ca.gov


Special Requirements:
DO NOT INCLUDE THE EEO PAGE.

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