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CORRECTIONS AND REHABILITATION, DEPARTMENT OF

Title:  ASSOCIATE PERSONNEL ANALYST
Salary: $4,400.00 - $5,508.00
Posted: 02/05/2014

Job Description:

Transactions and/or Classification and Pay experience. Experience performing peer reviews.

In order to be considered for this position all applicants must submit a completed Standard State Application Form (STD. 678), as well as a résumé. In the Explanations section on the State application (STD. 678), all applicants must clearly indicate the basis of their eligibility (i.e., lateral transfer, list, reinstatement, SROA, etc.) and the position number applied for. Incomplete and e-mailed applications will not be considered.

Under the general direction of the Staff Services Manager I, Field Liaison Team, Office of Personnel Services (OPS) the Associate Personnel Analyst (APA) acts as the primary OPS field liaison contact for designated institutions/facilities. The incumbent takes initiative and independently performs the more complex analytical staff work as it relates to peer review, training, and special project functions for the field; provides advice and consultation to supervisors, managers, and liaisons; meets and confers with control agency staff to resolve issues as necessary. This position requires the use of Business Information System (BIS) data for many daily activities. OPS staff is expected to utilize BIS on an on-going basis as required by their position and duties, which may vary. Independently conducts periodic on-site peer reviews of personnel activities at assigned institutions/facilities and provides verbal and written report of findings including recommendations for corrective actions. Travel Required:

This position requires travel up to 50% of the time.

Independently performs the following duties:

45% Serves as a resource and point of contact for institution and facility personnel offices in resolving the more complex departmental issues relating to personnel. Independently develops peer review tools; serves as lead on a team conducting periodic on-site peer reviews of personnel activities at designated institutions and facilities, including conducting entrance and exit interviews. The APA provides verbal and written reports of peer review findings, including recommendations for process improvement and corrective actions. Independently monitors corrective action plans for assigned institutions/facilities. Develops and conducts training for designated institutions/facilities. Independently designs and prepares program lesson plans in accordance with course objectives and institution/facility personnel needs, develops training visuals, determines training methodology, and provides hands-on training to institution/facility staff. Works collaboratively with staff from the Office of Workforce Planning and Selection, Office of Labor Relations, Office of Audits and Court Compliance, Headquarters’ programs, and OPS Units, including but not limited to: Classification and Pay, Training and Change Management Unit, Quality Management Unit, Policy and Customer Service Units.

35% Independently conducts complex statewide personnel management and special projects and statewide surveys, including but not limited to: activities related to new prison activation including, but not limited to recruitment and hiring, and other personnel consultative services, Fire Captain pay, 7K, holiday matrix, etc. Plans, develops, and coordinates bi-annual statewide personnel training conference. Prepares reports for complex special projects and presents to management. Provides personnel management consultation to supervisors and managers on the appropriate interpretation and application of personnel laws, rules, policies and procedures; recommends and facilitates the implementation of appropriate courses of action. Explains personnel laws, rules, and policies to institution and facility employees and other staff. Confers with the California Department of Human Resources (CalHR) on the interpretation and application of laws, rules and government codes. May represent the Department at hearings before CalHR.

10% Identifies the need for and prepares policy and/or procedural memoranda; prepares written analyses on a variety of requests and written responses to various correspondence.

10% Attends staff meetings and required training. May act in a lead capacity over subordinate staff. Performs other related duties as required.

***

Under the supervision of the Staff Services Manager I, Field Liaison Team, Office of Personnel Services (OPS), the Staff Services Analyst (SSA) acts as the primary OPS field liaison contact for designated institutions/facilities. The incumbent performs analytical staff work of average complexity relating to the peer review, training, and special project functions for the field; provides advice and consultation to supervisors, managers, and liaisons; and confers with and participates in meetings with control agencies to resolve issues as necessary. This position requires the use of Business Information System (BIS) data for many daily activities. OPS staff is expected to utilize BIS on an on-going basis as required by their position and duties, which may vary. Participates in periodic on-site peer reviews of personnel activities at assigned institutions/facilities and provides verbal and written report of findings including recommendations for corrective actions. Travel Required:

This position requires travel up to 50% of the time.

Under guidance, performs the following duties:

45% Serves as a resource and point of contact for institution and facility personnel offices in resolving the less complex departmental issues relating to personnel. Under guidance, develops peer review tools; participates on a team conducting periodic on-site peer reviews of personnel activities at designated institutions and facilities, including participating in entrance and exit interviews. The SSA provides verbal and written reports of peer review findings, including recommendations for process improvement and corrective actions. Monitors corrective action plans for assigned institutions/facilities. Develops and conducts training for designated institutions/facilities. Participates in the design and preparation of program lesson plans in accordance with course objectives and institution/facility personnel needs, develops training visuals, assists in determining training methodology, and provides hands-on training to institution/facility staff. Works collaboratively with staff from the Office of Workforce Planning and Selection, Office of Labor Relations, Office of Audits and Court Compliance, Headquarters’ programs, and OPS Units, including but not limited to: Classification and Pay, Training and Change Management Unit, Quality Management Unit, Policy and Customer Service Units.

25% Conducts statewide personnel management and special projects and statewide surveys, including but not limited to: activities related to new prison activation including, but not limited to recruitment and hiring, and other personnel consultative services, Fire Captain pay, 7K, holiday matrix, etc. Prepares reports for less complex special projects. Participates in planning, developing, and coordinating bi-annual statewide personnel training conference.

15% Provides personnel management consultation to supervisors, managers and liaisons on the appropriate interpretation and application of personnel laws, rules, policies, procedures; and recommends appropriate courses of action. Explains personnel laws, rules, and policies to institution and facility employees and other staff. Confers with the California Department of Human Resources (CalHR) on the interpretation and application of laws, rules and government codes. May participate in hearings before CalHR.

10% Assists in the development and preparation of policy and/or procedural memoranda; prepares written analyses on a variety of requests and written responses to various correspondence.

5% Attends staff meetings and required training. Performs other related duties as required.

To apply for this position, a State Application (STD 678) must be submitted to the contact person listed. In the “Explanations” section of the STD 678, you must indicate your appointment eligibility (list, transfer, permissive reinstatement, training and development, non-testing appointment, etc.). All types of appointments will be considered. All applicants, regardless of the type of eligibility, must meet the Minimum Qualifications of the classification. To view the Minimum Qualifications, please visit CalHR Job Descriptions and type in either the class code or title of the classification you are applying for.

ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL

Additional Information:

Working Title Position Number
Associate Personnel Analyst-FIELD LIAISON UNIT 065 - 573 - 5142 - var
Will also consider hiring a(n)
STAFF SERVICES ANALYST (GENERAL) $2,817.00 - $4,579.00
Location County
1515 S Street, Sacramento, CA 95811 SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled None Specified
Contact Unit/Address Contact Name/Phone
HR-OPS
1515 S Street, Room 211S
Sacramento, CA 95811
Angela Thornton
(916) 322-8757
angela.thornton@cdcr.ca.gov

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