If interested in this full-time permanent position, please submit a completed employment application, STD. 678, and résumé to the above address. Specify RPA #6992/7358 and state your eligibility (e.g. lateral transfer) in the explanations box on the application. If eligibility based on employment list, please submit copy of exam results. Applications received without this information will not be considered for review nor will e-mailed applications be considered for review.
The Department of General Services’ (DGS) Core Values and Employee Expectations are key to the success of the Department’s Mission. That mission is to “Deliver results by providing timely, cost-effective services and products that support our customers.” DGS employees are to adhere to the Core Values and Employee Expectations, and to perform their duties in a way that exhibits and promotes those values and expectations.
• SROA/Surplus employees are encouraged to apply
• Transfers, reinstatements, or recruitment from the employment list may be considered. Consideration may be given to applicants on another Department’s employment list, provided the criteria are met to transfer the eligibility from the employment list to DGS’ employment list. In order to help process your application, please submit a copy of your examination results. You can find your results at: https://exams.spb.ca.gov/exams/exam_start_submit.cfm?action=getresults.
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.
Under the general supervision of the Legal Support Supervisor, the Office Technician/Senior Legal Typist works independently and performs the full range of Senior Legal Typist work for up to 30 Administrative Law Judges (ALJs) at the Office of Administrative Hearings, Special Education Unit. The work requires an understanding of the judicial process, and legal procedures and practices for state, county and local agencies. R>
• Prepares electronic case files by inputting information regarding parties, hearing dates, agencies, and other case related information into PM for CDE’s Special Education (SE) Program for all OAH SE regional offices within required timelines.
• Ensures that cases are properly opened and scheduled according to legal requirements for the specific type of case, length of hearing and geographic location by evaluating the case file and by following SE calendaring procedures.
• Prepares and issues all required orders, notices and proofs of service using templates within PM consistent with required procedures. Creates proofs of service and issues orders prepared by ALJ’s to all parties.
• Receives e-mails from the Faxination clerk and processes case documents that are filed using consistent procedures.
• Follows direction given by the Division Presiding ALJ or SE analyst to assign and reassign ALJs to cases in PM.
• Ensures that all pertinent parties are aware of any changes by calling parties or issuing orders/notices.
• Ensures that the hearing calendar within PM reflects the current and correct status of all pending cases.
• Contacts by phone, mail or electronically pro tem ALJs concerning assignments.
• Coordinates and arranges interpretation and translation services for cases by filling out appropriate forms and submitting to the interpreter/translation service provider. Follows up in writing and by phone if necessary.
• Assists in securing hearing locations and makes room assignments for hearings and mediations when necessary.
• Answers questions from parties regarding case and general OAH procedures. Returns phone calls within required timeframe.
• Calls parties to obtain case status information when needed.
• Handles incoming mail pertaining to matters by scanning the document(s) into PM and determining if action needs to be taken by following consistent procedures.
• Uses standard office equipment (i.e. telephone, photocopier, fax machines, scanner) and related software applications.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: modern office methods, supplies and equipment; business English and correspondence.
Ability to: Perform difficult clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance; make clear and comprehensive reports and keep difficult records; meet and deal tactfully with the public; apply specific laws, rules and office policies and procedures; prepare correspondence independently utilizing a wide knowledge of vocabulary, grammar and spelling; communicate effectively; provide functional guidance.
Special Requirement: Ability to: Type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.
Excellent organizational skills and work habits including initiative, good judgment, dependability, punctuality and attendance.
Excellent interpersonal skills.
Ability to work independently and in a team environment.
Excellent personal computer skills with emphasis on Microsoft Word.
Flexibility and ability to re-prioritize assignments.
A demonstrated interest in assuming increasing responsibility, mature judgment, tact and discretion.
Ability to multitask effectively and efficiently, meet deadlines, and quickly evaluate and prioritize work.
WORK ENVIRONMENT, PHYSICAL OR MENTAL ABILITIES
Office environment, business dress according to office policy.
Legal work environment that is fast-paced with many deadlines.
Daily use of a personal computer and related software applications at a workstation.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.