**IMPORTANT NOTICE** As required by the department's rules of conduct, all employees of the Franchise Tax Board (FTB) must be in compliance with the California revenue and taxation code. During the background investigation portion of the hiring process, FTB will review return information to verify California state income tax compliance. Any failure to comply with the California revenue and taxation code may prevent you from being hired at FTB. You must verify your filing status by calling 1-800-852-5711 to resolve any potential tax compliance issues, prior to submitting your application and seeking employment with FTB. All applicants not currently employed with the Franchise Tax Board will be subject to a pre-employment background investigation. The investigation will consist of completion of a pre-employment questionnaire, fingerprinting, and an inquiry to the Department of Justice to disclose criminal records. We comply with the Americans with Disabilities Act. Persons with hearing or speech impairments, call TTY/TDD (800) 735-2929.
JOB DESCRIPTION :
Under the supervision of the Office Manager, the Legal Support Secretary performs a variety of secretarial duties and support functions for attorneys. The incumbent proofreads, makes necessary corrections or recommends edits, packages legal briefs and other correspondence in accordance with Legal procedures and the California Style Manual. The secretary prepares documents from both handwritten and typed copy; makes corrections in spelling, grammar and punctuation; formats submitted material, stores and retrieves information for final copy; copies and faxes related documents; answers Legal Division telephones; provides backup assistance to other secretaries; participates in team assignments; and assists in other administrative support duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :
Ability to proofread documents: correct spelling, grammar, punctuation and format
Good organizational skills
Ability to use a personal computer to input data, access information, and/or create materials and documents using a variety of software applications
Good typing skills and attention to detail
Ability to work well both independently and in a team environment
Knowledge of technical legal terms, various legal forms and documents and their processing
Familiarity or experience with other PC applications such as PASS, Excel, Access and Visio
Self motivated, enthusiastic, and a good sense of humor
Ability to work under pressure
WHO MAY APPLY : Current state employees with status in the above classification or lateral transfers from an equivalent class, former state employees who can reinstate into this class or persons who are reachable on a current employment list for this classification. A training and development assignment (T & D) may also be considered. All appointments are subject to SROA/Surplus hiring provisions. Surplus candidates must submit an application packet as outlined in this bulletin with a copy of their surplus status letter in order to be considered.
HOW TO APPLY : Interested applicants must submit ALL of the following documents:
*A completed application includes the position title, position number and contact person’s name in the job title line, and must be signed. Candidates who do not submit all of the required documents (incomplete application packages) will be eliminated from the selection process. All submitted information will be screened and the most qualified candidates will be invited to an interview. FTB EMPLOYEES MUST HAND DELIVER OR ROUTE TO: Christy Keith at M/S A-260. Candidates not currently employed by the Franchise Tax Board must send their application package to the address shown below. Multiple positions may exist for this vacancy.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.