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SECRETARY OF STATE

Title:  STAFF SERVICES MANAGER I
Salary: $5,079.00 - $6,311.00
Posted: 08/23/2013

Job Description:
The Secretary of State’s Political Reform Division is seeking a full-time permanent Staff Services Manager I. The Division is the filing officer for candidates, political committees, donors, lobbyists, and other entities filing disclosure documents required by the Political Reform Act. The hours are 8:00 a.m. to 5:00 p.m. The agency is located in downtown Sacramento near Light Rail, Downtown Plaza, and other amenities.

DUTIES: Under the general direction of the Assistant Division Chief, the SSM I plans, organizes, and directs the work of staff dealing with compliance, registration, special funds, document distribution/coding/ verification, web maintenance, public services, and production typing.

DESIRABLE QUALIFICATIONS: The most desirable candidate will have the ability to perform management/ supervisory duties associated with the analytical, technical, and clerical work of staff for a variety of functions; have a working knowledge of standard administrative and state-specific policies and procedures; exercise sound professional judgment and behavior; have a penchant for accuracy; enjoy working with the public; evaluate situations accurately and take effective action; utilize strong communication skills in working with staff, filers, and the public; and understand and apply complex statutes, administrative regulations, and policy directives.

SUPPLEMENTAL QUESTIONNAIRE: The applicant must submit a clearly titled Supplemental Questionnaire, the questionnaire should be no more than two pages in length and in no smaller than 12-point font.

Applicant must answer the following Supplemental Questions:

1. Describe your experience in the interpretation and application of statutes, regulations and/or legislation.
2. Describe your experience developing or modifying procedures and policies to implement new or changing statutes and requirements.
3. Describe your experience managing/supervising staff performing a wide variety of functions AND/OR with a medium-to-high consequence of error.
4. Describe your experience working with the public and/or customer service.
5. Describe your experience with cyclical workload and/or deadlines.
6. Describe the key competencies and characteristics you find most critical for a successful leader then explain how you have demonstrated these competencies throughout your career. In addition explain how these competencies have contributed to your success in your current role.

WHO CAN APPLY: Applicants must have current list, transfer, or reinstatement eligibility for permanent, full-time appointment to this classification. Appointment will be made in accordance with State Restriction of Appointment (SROA) policies and rules. Applications will be screened and only the most qualified candidates will be interviewed. Applications submitted without a Supplemental Questionnaire will not be considered. Resumes are optional but will not be accepted in lieu of a Supplemental Questionnaire. For questions about the position, please contact Tracy Fletcher-Bowman at (916) 653-6544 or Chris Reynolds at (916) 653-0296.

SPECIAL INSTRUCTIONS: To help us direct your application to the appropriate hiring supervisor, please indicate on your application form (Std. 678) the position number and the name of the contact person

Additional Information:

Working Title Position Number
None Specified 785 - 550 - 4800 - 048
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
09/06/2013 None Specified
Contact Unit/Address Contact Name/Phone
Human Resources
1500 11th Street, Suite 475
Sacramento 95814
Mike Scorza
(916) 653-6974
Mike.Scorza@sos.ca.gov

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.