Link to Dept Website
VETERANS AFFAIRS, VETERANS HOME-CHULA VISTA

Title:  HOSPITAL GENERAL SERVICES ADMINISTRATOR II
Salary: $4,622.00 - $5,743.00
Posted: 08/21/2013

Job Description:


One of the many benefits of working for CalVet includes knowing that you support the Agency’s mission to “serve California’s veterans and their families”.

Final Filing Date: September 6, 2013

Tenure: Permanent
Time Base: Full-Time

Location: Veterans Home of California-Chula Vista

Who Should Apply:

You must first take the examination in order to apply for this position.

Current State employees in this classification or those who are eligible on a certification list, transfers or reinstatement may apply for this vacancy.

NOTE: APPOINTMENT IS SUBJECT TO SROA/SURPLUS PROVISIONS. PLEASE INDICATE THAT YOU ARE ON SROA/SURPLUS STATUS IN THE “APPLYING FOR” SECTION OF THE STD 678 EXAMINATION/EMPLOYMENT APPLICATION. APPLICATIONS WHICH INDICATE SROA/SURPLUS STATUS WILL BE GIVEN FIRST PRIORITY.

If you are not a current State employee or otherwise eligible, you may qualify for a civil service examination based on the minimum qualifications for the classification. To view a current listing of examinations being offered by the California Department of Veterans Affairs, please visit our website at www.calvet.ca.gov/Jobs or to view examinations offered by all State departments, please visit the CalHR website at www.jobs.ca.gov.

Honorably discharged veterans who meet the requirements listed above are encouraged to apply.

Duties and Responsibilities:


Under the direction of the Assistant Hospital Administrator, Hospital General Services Administrator II (HGSA II) is responsible for the administration, coordination and direction of the activities and functions necessary for the effective operation of the Procurement and Services Department at the Veterans Home of California, Chula Vista, which includes the Office Technician (Procurement Office), Property Controller, Materials and Stores Specialists (Warehouse), Transportation Department, Environmental Services (EVS) Department and the Laundry Worker staff. Duties include, but are not limited to the following:

Advises the Hospital Administrator/Assistant Hospital Administrator on all aspects of the general services operation of the Veterans Home. Develops and implements policies and procedures for the Procurement and Services operation. Upholds standards for the purchasing of goods and minor services in accordance with State law, Department of General Services (DGS) requirements and guidelines, the State Contracting Manual (SCM), CDVA delegation authority, and CDVA policies and procedures. Collects purchasing data monthly and compiles purchasing, budget and quality assurance reports. Keeps the Assistant Hospital Administrator apprised of relevant issues within the Procurement and Services Department. Works closely with purchase requestors on proper submittal of purchase requests. Supervises the scheduling and transportation of residents to various medical, social and personal outings/events by the AEO I’s, prepares various reports. Assists the AEO II with developing the policies and procedures pertinent to the operation. Ensures compliance with the rules and regulations of the California Commercial Drivers Handbook.

Provides continuous supervision and training for the staff of the Procurement & Services Department as well as continuous dissemination of information for all personnel regarding purchasing of goods and minor services. Delegates work as needed in the various sections of the Procurement Department. Works with the Property Controller and department managers to project the equipment and supply needs for the facility within area of responsibility.

Upholds standards for complying with purchasing requirements and policies. Provides training, guidance and consultation regarding purchasing to facility staff. Reviews and approves purchase requests (Purchase Orders, Form 5’s). Monitors warehouse and laundry operations. Meets with EVS Supervisors on a daily basis to ensure performance standards are met.

Reviews Certified Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) inclusion in purchase requests. Advocates for SB/DVBE business participation in the purchase process. Provides monthly SB/DVBE report to Administration and CDVA Office of Procurement & Contracting (OPC). Ensures purchase order information in Meditech is accurate and up-to-date. Inputs information into Meditech, processes purchase orders and runs reports as needed. Provides consultation and expertise to the Veterans Home regarding purchasing mechanisms.

Keeps accurate records and prepares reports in order to ensure compliance with all regulatory agencies requirements. Forwards statistical reports as required to Administration. Reviews and maintains departmental budget documents to ensure control of spending and compliance with purchasing guidelines. Assists in the preparation of Budget Change Concepts (BCC) and Budget Change Proposals (BCP).

Participates and provides input to various facility committees including but not limited to Health & Safety, Infection Control, and Quality Assurance. Attends and provides input to the Department Managers meetings. Attends facility in-service training, which may require travel; ensures attendance of departmental staff to appropriate required training. Coordinates and attends health records committee meetings as needed. Understands and demonstrates principles of personnel management and supervision. Evaluates employee performance and completes probationary reports, annual performance appraisals and other paperwork required of a department manager and supervisor. Evaluates employee performance and takes corrective action using progressive discipline guidelines when improvement is needed. Coordinates the placement of student interns from local colleges and universities. Provides oversight, evaluation and training to student interns.

Performs other duties as required to support the Veterans Home Administration and the Procurement Department, which includes the Warehouse, Property, Laundry, EVS Department, and the Transportation Department.

How to Apply:

Visit the CalHR website at: www.jobs.ca.gov, to download the application. When applying for this position, please note position # 575-230-4754-002.

Submit your completed and signed State Application (Std. 678 to: Veterans Home of California-Chula Vista , Human Resources, 700 East Naples Court, Chula Vista, CA 91911, Attn: Lou Dumas – M80 #016-13/14. All State applications must be postmarked no later than the final filing date.

Note: In the Explanations section on the State application, you must clearly indicate the basis of your eligibility, i.e., list, transfer, SROA, Surplus, Re-employment, Reinstatement or Training and Development Assignment. Failure to do so could result in being rejected from the interview process. In addition, you must reference position # 575-230-4754-002.

Questions: If you have any questions, request information concerning this posting, need assistance in the application process, or require any type of Reasonable Accommodation, please contact Lou Dumas, Analyst, Human Resources Office, at (619) 482-6026.

For more information about additional employment opportunities at CalVet please visit: www.calvet.ca.gov.

The Department of Veterans Affairs is an equal opportunity employer – equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation. Per Military and Veterans Code, Section 80, whenever possible, preference shall be given to veterans for employment in the Department of Veteran Affairs. It is an objective of the State of California to achieve a drug-free workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service and the special trust placed in public servants. Applications will be subject to screening and only the most qualified will be interviewed. Successful completion of live scan and a pre-employment physical (including drug testing for certain civil service classifications) will be required.

Bulletin release date: August 21, 2013



Additional Information:

Working Title Position Number
Hospital General Services Administrator II 575 - 230 - 4754 - 002
Location County
Veterans Home of California-Chula Vista SAN DIEGO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
09/06/2013 http://www.calvet.ca.gov
Contact Unit/Address Contact Name/Phone
Human Resources
700 East Naples Court
Chula Vista, CA 91911
Lou Dumas
(619) 482-6026

Use your browsers "BACK" button to return to your results/listing page.

Start A New Search

Enter your email address to be notified when new HOSPITAL GENERAL SERVICES ADMINISTRATOR II vacancies are posted.

Start A New Search

View in Printer
Friendly Format


Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.