This is a Permanent Intermittent position and may work at a maximum of 1500 hours per calendar year.
MULTIPLE POSITIONS ARE AVAILABLE IN ACCOUNTS PAYABLES (A/P), ACCOUNTS RECEIVABLES (A/R), GENERAL LEDGER (G/L), CAP & TRADE (C & T), and CALSTARS SYSTEMS (SYSTEMS).
These positions may become permanent.
A/P: Review, prepare, code, encumber, and make payments on the Air Resources Board (ARB) and California Environmental Protection Agency (Cal/EPA) contracts and interagency agreements within the timeframes required by the Prompt Payment Act; audit invoices for accuracy, obtain approvals for payment, input the invoice data into the automated accounting system (CALSTARS); assemble claim schedules and remittance advices, and submit them to the State Controller’s Office (SCO). Perform various monthly and quarterly accounts payable reconciliations to ensure that all items are posted accurately. Research and clear daily transaction error reports; review and make adjustments to encumbrance reports to ensure that ARB’s obligations are neither understated nor overstated, ensuring that accuracy is reflected on the reports.
A/R: Perform the monthly payroll process, which includes salary advances, accounts receivable, and distribution of payroll. Post direct transfer payments. Work as a team member and review batch and claim schedule input of other accounting staff. Record Auction proceeds, remit wire transfers, record revenue. Prepare Reconciliations, report revenue & expenditures and monitor cash balances.
G/L: Assist in the preparation of the monthly analyses for ARB and Cal/EPA funds and appropriations; assist in the preparation of the monthly bank reconciliation. Verify that deposits made and checks issued have been accurately posted into CALSTARS. Post miscellaneous SCO journal entries into CALSTARS.
C & T: Researching reconciling items, assisting professional accountants, reviewing, keying, and approving CALSTARS batches.
SYSTEMS: Review, research, and clear daily CALSTARS transaction anomaly reports, download daily reports and distribute, file, and organize to ensure that accuracy is reflected on the reports.
Knowledge of accounting systems; excellent organizational, research and analytical skills; strong interpersonal skills and ability to relate effectively to all staff levels; excellent verbal and written communication skills; ability to maintain a positive, creative and flexible approach to issues and problems while working in a fast-paced team environment; proficiency with Excel and Word software applications, and basic knowledge of CALSTARS.
WHO MAY APPLY:
Qualified Accountant I (Specialist) and Accounting Technician candidates are encouraged to apply.
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of any degrees, resume, etc.) to the attention of Lauri Brunkhorst. Applicants will be screened and only the most qualified candidates will be interviewed.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.