Please read this job announcement carefully. The Freight Transport Branch is actively involved in all aspects of freight policies, plans, and strategies to reduce the community health risk from diesel equipment, help attain air quality standards, and reduce climate change. Specifically, the Branch administers the $1 billion Proposition 1B incentive program which distributes funds statewide for cleaner diesel equipment, is responsible for ARB's sustainable freight efforts with both internal and external stakeholders, and has responsibility for ARB's efforts to reduce emissions from locomotives.
We are looking for an Office Technician with a high degree of initiative, independence and originality to provide organizational, logistical and administrative support for these programs, in addition to backup support for the Division Office and other branches as needed. Duties will include: daily engagement with program and other support staff on a wide variety of tasks, including: scheduling meetings and workshops; maintaining electronic calendars; making travel arrangements and preparing travel expense claims; formatting and proofreading drafts and final copies of letters, memos, and reports; and organizaing, creating and tracking a large volume of assignments. In addition, other duties will include organizing and maintaining paper and electronic files; screening and refering incoming calls from the public and other agencies; distributing mail and mailing out correspondence; acquiring and stocking supplies; scanning documents and making copies; monitoring copier and printer function; preparing other adminstrative forms and reports; and other duties as required.
The most competitive candidates will possess high levels of organizational skills; a demonstrated ability to communicate effectively and follow oral and written directions; and an interest in assuming increasing levels of responsibility. In addition, the most competitive candidates will have the ability and motivation to consistently produce work with a high degree of accuracy, including correct spelling, grammar, and punctuation. The ability to reliably follow through on written and verbal instructions is essential. Due to the multi-faceted nature of the work of the Branch and Division, the successful candidate will have the ability to work both independently and as an effective team member, meet deadlines under pressure, and respond to changing priorities. A friendly, cooperative, professional attitude within ARB and the skills to tactfully deal with the public are essential. Typing proficiency and experience with Microsoft Word are required. In addition, experience with Excel, Powerpoint, Access, and Adobe Acrobat is desired.
Please include in your application a cover letter not to exceed one page that is specific to the qualifications and tasks described in this job announcement.
WHO MAY APPLY:
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. cover letter, unofficial transcript, copy of degrees, resume, etc.) to the attention of Pam Clymer at the address below.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.