Under the direction of the Staff Services Manager I, within the Contracts, Purchasing and Conference Services (CPCS), Personnel Services Division, California Department of Education (CDE) and working cooperatively with program units and managers throughout the Department and State Special Schools Services (SSSS), the incumbent will provide contract administration support and meeting and conference planning to department staff involved with standard agreement/interagency agreements, competitive bid services and conference services.
Consult with various levels of CDE program staff on contract issues. Provide technical assistance to program staff on the completion of the Contract Request Form (CO-201), Service Agreements (SA) and the preparation/submission of the required attachments. Advise program staff of applicable contractual requirements and processes specific to each contractual agreement. Submit bid advertisements to the DGS eProcurement System via Internet. Develop, prepare, and process standard agreements and interagency agreements for complex contracts. Serve as department liaison with the Department of General Services (DGS), Office of Legal Services (OLS); Fair Employment and Housing and Office of Risk and Insurance Management regarding conformance with state requirements for Consulting/Service/ Public Works and/or Hazardous contracts. Research updates of regulatory changes imposed on standard agreements and Public Works contracts. Attend pre-bid conferences and public bid openings when requested. Review bid documents received in response to competitive bid process to determine successful bidder and bid amount. Inform program staff of bid acceptance or rejection. Ensure that competitive bid documents and responses received comply with Public Contract Code requirements. Manage time sensitive documents; manage multiple contracts with various timelines at any one time. Manage contract files in an orderly fashion and input information related to contracts into the Contract Management System (CMS).
Consult with and advise program staff on general and complex contract management policies/procedures related to non-competitively bid (NCB) approval process, Request for Proposals (RFP), Invitation for Bids (IFB) and Request for Bids (RFB) requirements/processes.
Provide guidance and leadership to department employees responsible for planning and organizing various department sponsored conferences and business meetings held throughout the State.
Make recommendations for process improvement on contract issues. Attend a variety of meetings related to contract issues. Assist in conducting training and workshops to staff at CDE and the various SSSS sites.
Excellent analytical, written and oral communication skills
Ability to work as a team member and independently
Proficiency with Microsoft Office
Ability to handle competing priorities, providing quality customer service
WHO MAY APPLY
Individuals who have eligibility for appointment to the above classes (e.g., transfer, list, reinstatement). All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the California Department of Human Resources’ State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed.
Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.
HOW TO APPLY
Submit a State Application (Form 678) to:
Jaymi Brown, Staff Services Manager I
Personnel Services Division
Competitive Bid and Conference Planning
1430 N St., #1802, Sacramento, CA 95814
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.