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EDUCATION, DEPARTMENT OF

Title:  ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Salary: $4,400.00 - $5,348.00
Posted: 07/09/2013

Job Description:

DUTIES

Under the direction of the Staff Services Manager I, within the Contracts, Purchasing and Conference Services (CPCS), Personnel Services Division, California Department of Education (CDE) and working cooperatively with program units and managers throughout the Department and State Special Schools Services (SSSS), the incumbent will provide contract administration support and meeting and conference planning to department staff involved with standard agreement/interagency agreements, competitive bid services and conference services.

Consult with various levels of CDE program staff on contract issues. Provide technical assistance to program staff on the completion of the Contract Request Form (CO-201), Service Agreements (SA) and the preparation/submission of the required attachments. Advise program staff of applicable contractual requirements and processes specific to each contractual agreement. Submit bid advertisements to the DGS eProcurement System via Internet. Develop, prepare, and process standard agreements and interagency agreements for complex contracts. Serve as department liaison with the Department of General Services (DGS), Office of Legal Services (OLS); Fair Employment and Housing and Office of Risk and Insurance Management regarding conformance with state requirements for Consulting/Service/ Public Works and/or Hazardous contracts. Research updates of regulatory changes imposed on standard agreements and Public Works contracts. Attend pre-bid conferences and public bid openings when requested. Review bid documents received in response to competitive bid process to determine successful bidder and bid amount. Inform program staff of bid acceptance or rejection. Ensure that competitive bid documents and responses received comply with Public Contract Code requirements. Manage time sensitive documents; manage multiple contracts with various timelines at any one time. Manage contract files in an orderly fashion and input information related to contracts into the Contract Management System (CMS).

Consult with and advise program staff on general and complex contract management policies/procedures related to non-competitively bid (NCB) approval process, Request for Proposals (RFP), Invitation for Bids (IFB) and Request for Bids (RFB) requirements/processes.

Provide guidance and leadership to department employees responsible for planning and organizing various department sponsored conferences and business meetings held throughout the State.

Make recommendations for process improvement on contract issues. Attend a variety of meetings related to contract issues. Assist in conducting training and workshops to staff at CDE and the various SSSS sites.

DESIRED QUALIFICATIONS

  • Excellent analytical, written and oral communication skills
  • Ability to work as a team member and independently
  • Proficiency with Microsoft Office
  • Ability to handle competing priorities, providing quality customer service

WHO MAY APPLY

Individuals who have eligibility for appointment to the above classes (e.g., transfer, list, reinstatement). All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the California Department of Human Resources’ State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed.

 

PLEASE NOTE:
Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.

HOW TO APPLY

Submit a State Application (Form 678) to:
Jaymi Brown, Staff Services Manager I
Personnel Services Division
Competitive Bid and Conference Planning
1430 N St., #1802, Sacramento, CA 95814
916-445-8707

APPLICATIONS MUST BE RECEIVED BY: July 30, 2013



Additional Information:

Working Title Position Number
PC 4215/3596 (2 positions) 174 - 206 - 5393 -
Will also consider hiring a(n)
STAFF SERVICES ANALYST (GENERAL) $2,817.00 - $4,446.00
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
07/30/2013 None Specified
Contact Unit/Address Contact Name/Phone
Personnel Services Division
1430 N Street, Suite 1802
Sacramento, CA 95814
Jaymi Brown, SSMI
916-445-8707

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.