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PARKS AND RECREATION, DEPARTMENT OF

Title:  STAFF SERVICES ANALYST (GENERAL)
Salary: $2,817.00 - $4,579.00
Posted: 07/24/2013

Job Description:

LOCATION
This position will work in the Natural Resources Agency office located at:
1416 – Ninth Street, Suite 1311
Sacramento, CA 95814

DUTIES
Under the general direction of the Staff Services Manager I of the Resources Agency, the incumbent assists in support of all administrative functions, including budgeting, accounting, general fiscal affairs, purchasing, and contracts. Specific duties and responsibilities include, but are not limited to, the following:

• Assists the Budget Officer in the development of the Resources Agency baseline spreadsheets for the baseline budget which includes the coordinating and preparing of pertinent schedules adhering to the State Administration Manual, control agencies, and Resources Agency policies and procedures. Assists in the planning, developing, coordinating, implementing, and monitoring of the Agency’s annual budget, providing continuous monitoring and maintenance to assure control of appropriations, budgets, and authorized positions. Acts as an analyst, liaison, and negotiator who responds to requests from Agency management and control agencies. Assists in recommending changes in Agency policies and practices to be responsive to the needs and concerns of team members. Acts as an analyst, liaison, and negotiator who responds to requests from the Accounting Office, Human Resources Office, and program staff to implement the approved budget.

• Receive, review, process for approval, and track all purchase and travel requests. Provide consultation to program management on all procurement issues and questions, including Calcard, Std. 65s, Purchase Estimates/Purchase Orders, and non-liquidating invoices. Functions as liaison to the Business Services Office and ensures that program management and staff are kept up-to-date on the procurement rules and procedures. Coordinate with Business Servcies to ensure that program management and staff are aware of procurement training opportunities.

• Coordinate and process contracts

• Develop, monitor, and maintain Resources Agency’s annual Out-of-State (OST) Travel Blanket. Submit trip requests, coordinate substitute trips when necessary and ensure that OST claims are being processed timely.

DESIRABLE QUALIFICATIONS
• Knowledge of and experience in the State budget and budget development processes.
• Knowledge of contract process.
• Knowledge of CALSTARS, and Accounting practices.
• Proficiency in MS Excel and MS Word.

REQUIRED QUALIFICATIONS
• Excellent written and verbal communication skills.
• Excellent analytical and organizational skills.
• Ability to manage multiple assignments, organize and establish workload priorities, adapt to change, and meet deadlines.
• Ability to operate with a fairly high degree of independence and exercise initiative in performing tasks.
• Ability to work well with all levels of administration and the control agencies.

WHO MAY APPLY
Applications will be accepted from current state employees at the Staff Services Analyst level, those within transfer range, or individuals who have list eligibility. Training and Development Assignments may be considered for certain classifications only if necessitated for recruitment purposes. All applications will be reviewed; however, only the most qualified candidates will be interviewed.
NOTE: All applications will be reviewed to ensure that possession of minimum qualifications is verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the application will be forwarded to the State Personnel Board for review which may result in the applicant's name being removed from the eligibility list.

ALL APPOINTMENTS ARE SUBJECT TO THE STATE RESTRICTION OF APPOINTMENT (SROA) PROVISIONS

This position has been designated in the Department’s Conflict of Interest Code under Category 2. Therefore the successful candidate must file a Form 700 (Statement of Economic Interests) upon appointment and annually thereafter.

CONTACT
For further information regarding this position, please contact Vickie Key at (916) 654-2757, or by e-mail at: Vickie.key@resources.ca.gov

HOW TO APPLY
All applicants must clearly indicate the basis of their eligibility (i.e., reinstatement, transfer, or list eligibility), and reference #549-211-5157-001 in the “Explanation” section on the State application. Please send a completed standard State application (Std. 678), resume and completed SUPPLEMENTAL QUESTIONNAIRE (see below) to:

Department of Parks and Recreation
Certification
1416 9th Street, Room 1018
Sacramento, CA 95814

This non-confidential SUPPLEMENTAL QUESTIONNAIRE is designed to elicit information regarding each applicant’s abilities, knowledge, and experience in relation to the Staff Services Analyst (SSA) position in the Natural Resources Agency Administration and Finance area.

If interested, please submit the standard state application, resume and SUPPLEMENTAL QUESTIONNAIRE. If there is a question regarding experience that you do not have, include examples of similar experience that would demonstrate your ability or potential to perform the specific function. Please limit your answers to one paragraph per question. APPLICANTS WHO DO NOT SUBMIT THE SUPPLEMENTAL QUESTIONNAIRE WILL NOT BE CONSIDERED.

This information will be used in conjunction with the interview to assist the interview panel in determining the most qualified candidate for the SSA position.

The SUPPLEMENTAL QUESTIONNAIRE should include the name and telephone number of a reference who can verify the work and/or experience you described in each of the following questions:

1. Please describe your experience or knowledge of the State’s budgeting process. Give specific examples of your involvement in preparing and/or developing a budget.

2. Describe the scope of your work experience in researching, interpreting and applying State Administrative Manual (SAM) policies and procedures, Government Codes, and interacting with control agencies.

3. Describe your experience working with and/or knowledge of the State’s fiscal management system(s).

4. Describe you experience with developing collaborative, cooperative relationships with peers, management, and external customers. Provide an example of a task that required you to use communication, planning, and problem-solving skills.

5. Define what “work ethic” means to you and how you demonstrate this in your job performance.

For those candidates who have already submitted a STD 678 as of the previous July 3, 2013 final filing date, your application will remain on file and it is not necessary to submit another STD 678.

State housing is not available.

Additional Information:

Working Title Position Number
None Specified 549 - 211 - 5157 - 001
Location County
Natural Resources Agency SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
08/07/2013 None Specified
Contact Unit/Address Contact Name/Phone
Certification
1416 9th Street, Room 1018
Sacramento, 95814
Vickie Key
(916) 654-2757
Vickie.key@resources.ca.gov

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.