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Salary: $3,658.00 - $4,579.00
Posted: 06/14/2013

Job Description:

One of the benefits of working for CalVet includes knowing that you support the Agency’s mission to “deliver the innovative services veterans and their families need to be successful, productive Californians”.

Tenure: Permanent
Time Base: Full-Time

Location: Fresno Veterans Home – Fresno, CA

Special Requirement : Appointment to this position will be dependent upon receiving a clearance for a background check and a pre-employment physical screening scheduled by the Agency.

Who Should Apply:

Current State employees in this classification or those who are eligible on a certification list, transfers or reinstatement may apply for this vacancy.


If you are not a current State employee or otherwise eligible, you may qualify for a civil service examination based on the minimum qualifications for the classification. To view a current listing of examinations being offered by the California Department of Veterans Affairs, please visit our website at or to view examinations offered by all State departments, please visit the CalHR website at

Honorably discharged veterans who meet the requirements listed above are encouraged to apply.

Duties and Responsibilities:
Under the general supervision of the Institutional Personnel Officer I or II, the Senior Personnel Specalist serves as the expert staff resource and acts as lead Specialist responsible for transactions, payroll, benefits and attendance reporting. The Senior Specialist has full responsibility for State Controller’s Office (SCO) View Direct Periodic Position Control and Vacancy reports. The Senior Specialist is expected to research critical personnel issues and recommend alternative solutions, and consistently exercise a high degree of confidentiality, initiative, responsibility, and independence in the performance of assigned task with a strong commitment to customer service.

Process and release payroll. Certify attendance; process all benefits; Non-Industrial Disability (NDI), Family Medical Leave Act (FMLA), attendance and timekeeping. Maintain position control including 607’s; process Personnel Action Reports (PAR’s), Employee Action Request (EAR’s), etc. Process and clear certification lists. Process Merit Salary Adjustments (MSA’s) and Special In-grade Salary Adjustments (SISA’s). Independently interpret and use reference materials. Respond to timekeeping questions; resolve payroll problems including dock time, overtime, holiday credit and advances.

Administer, review, analyze and assemble all pay in accordance with civil service laws, rules, policies and procedures; maintain accurate statistical data; implement, calculate and complete the request for payment of the most difficult and complex personnel/payroll documents; disseminate to Accounting those overpayments that cannot be collected for submission to the Franchise Tax Board for collection.

Compute and request salary advances, process judgments against wages; request overtime payments and duplicate warrants. Request and release supplemental payments. Verify state service and exempt service; distribute probationary report information to the division Office Technician for dissemination and tracking.

Provide ongoing monthly maintenance of the Veterans Home position control and vacancy report. Verify monthly status of SCO’s View Direct Periodic Position Control and Probable Vacant Position Report and provide a monthly status, by the 10th of each month, to Classification and Pay Analysts, on position control and probable vacancies.

Respond to health benefit questions orally and in writing; resolve health benefit problems in conjunction with the employee, the health care provider and/or California Public Employee Retirement System (PERS) and California Dept. of Human Resources (CalHR). Respond to basic retirement questions; research and respond to the most complex health benefit and payroll related questions.

Handle the most complex accounts receivables, such as those involving workers’ compensation and accounts receivables that have been outstanding for a long period of time and require extensive research. Complete and submit various reports. Attend training and work-related meetings. Provide personnel policy and procedure related training to staff as needed. Special projects as assigned.

Regular and consistent attendance is critical to the successful performance of this position due to the heavy workload and time-sensitive nature of the work. The incumbent routinely works with and is exposed to sensitive and confidential issues and/or materials and is expected to maintain confidentiality at all times.

How to Apply:
Visit the CalHR website at:, to download the application. When applying for this position, please note position # 557-142-1317-002.

Submit your completed and signed State Application (Std. 678) to: Fresno Veterans Home , Attn: Human Resources , 2811 W. California Avenue, Fresno, CA 93706, Attn: Shayna Lopez – M80 #019F 13/14. All State applications must be postmarked no later than the final filing date.

Note: In the Explanations section on the State application, you must clearly indicate the basis of your eligibility, i.e., list, transfer, SROA, Surplus, Re-employment, Reinstatement or Training and Development Assignment. Failure to do so could result in being rejected from the interview process. In addition, you must reference position # 577-142-1317-002. PLEASE NOTE: Emailed or faxed applications will not be accepted.

Questions: If you have any questions, request information concerning this posting, need assistance in the application process, or require any type of Reasonable Accommodation, please contact Human Resources Office, at (559) 493-4202. TDD: (916) 653-1966.

For more information about additional employment opportunities at CalVet please visit:

The Department of Veterans Affairs is an equal opportunity employer – equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation. Per Military and Veterans Code, Section 80, whenever possible, preference shall be given to veterans for employment in the Department of Veteran Affairs. It is an objective of the State of California to achieve a drug-free workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service and the special trust placed in public servants. Applications will be subject to screening and only the most qualified will be interviewed. Successful completion of live scan and a pre-employment physical (including drug testing for certain civil service classifications) will be required.

Bulletin release date: 06/14/2013

Additional Information:

Working Title Position Number
Senior Personnel Specialist 577 - 142 - 1317 - 002
Location County
2811 W. California Avenue Fresno, CA 93706 FRESNO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
Until Filled
Contact Unit/Address Contact Name/Phone
Human Resources
2811 West California
Fresno, CA 93706

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.