Under the general supervision of the Assistant Chief Counsel (ACC) and the Staff Services Manager III, the Office Technician (OT) performs the more difficult administrative office work relating to the administration of the Office of Legal Affairs (OLA), Labor and Human Resources Team (LHRT), Workers’ Compensation (WC) Program encompassing the functional areas of Claims Administration, Claims Settlements, Operations, Field Support and Training. Assigned duties include: Desk and telephone receptionist, mail and document handling, photocopying, filing and records management, ordering and maintaining office supplies and equipment, typing correspondence and forms, timekeeping and training, and other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING (and other duties may be assigned) Opens, identifies, and routes mail received from State Compensation Insurance Fund (SCIF), and other sources. Directs correspondence to assigned WC program staff, and Return-to-Work Coordinators (RTWC) using accepted mail handling procedures. Electronically tracks and posts awards and WCAB hearing notices. Manages the central email inbox for HQs 3290s and distributes same to assigned WC Analysts. Receives and redistributes monthly SCIF report tracking CDCR claims for each Adult Institution, Parole Region and DJJ Facility. Maintains updates to the CDCR Workers’ Compensation Roster and posts the roster on the CDCR Intranet. Receives new Workers’ Compensation (WC) claims from HQ WC analysts. Reviews State Compensation Insurance (SCIF) Forms 3067 and 3301, Form IIPP-5, and Cal/OSHA Form 300 for accuracy. Clarifies discrepancies with assigned analyst. Makes up a claims folder for newly reported claims. Prepares and sends correspondence to injured worker. Enters new claims information onto the mail list for internal tracking purposes. Forwards appropriate claims documentation to State Fund. Independently prepares and edits correspondence for the signature of the WC Staff Services Manager(s), and/or the ACC. Drafts and edits various documents including RTWC meeting notes for the WC program, as required. Enters data from monthly Early Intervention Referrals into electronic tracking logs for management review. Maintains WC subject matter files, including filing and storing settled and/or closed cases. Prints and copies files/correspondences, or assists the WC Claims analyst or Settlements Analyst with projects and/or workload, including generating routine reports. Provides occasional backup support to the other clerical staff of the Office of Legal Affairs, as needed. Schedules WC Staff meetings and assists with maintenance of Supervisor/Manager calendar(s), as requested. Provides new staff with On-the-Job Training (OJT), as required. Attends a minimum of 40 hours of In-Service Training annually.
Must be reachable on any state certification list for Office Technician (T) or be eligible to transfer. Please state your eligibility to in the 'Explanation' box on page one of the application as well as provide a copy of your exam results if applicable. Applicants will be screened and only the most qualified applicants will be considered.
ALL HIRES ARE SUBJECT TO HIRING FREEZE AND/OR BUDGET APPROVAL
065 - 400 - 1139 - XXX
Final Filing Date:
LHRT-Workers' Compensation Unit 1515 S Street, 314S Sacramento, CA 95811
Kim Laret or Cindy White 916-445-0495
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.