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Salary: $2,143.00 - $2,826.00
Posted: 06/05/2013

Job Description:
This position is pending freeze exemption approval.

** Your state application must indicate you are applying for Office Assistant (Typing) position 042-128-1379-xxx. Please explain your eligibility (i.e. lateral transfer, on a list, etc.).

You must have current certification, list, lateral, or reinstatement eligibility to apply for this vacancy.

Job Description:

Under the close supervision of the Office Services Supervisor I (OSS) I, the Office Assistant (Typist) (OA) (T) is a entry, trainee, and journey level position expected to perform a variety of clerical duties requiring adaptation to various situations, judgment as to which learned work method to apply for the desired result, and the ability to communicate effectively, in support of Imaging Services, for Allied Health Services (AHS). The incumbent types documents, files, re-files, photocopies, faxes, scans, and pulls California Correctional Health Care Services (CCHCS) patient-inmate documents for Medical Imaging, ensuring materials are filed and maintained in a secure manner.

45% Purges and destroys all medical imaging files that have met retention of ten years, per CCHCS, state, and federal laws, rules, and statutes. Files all medical imaging film files in terminal digit (TD) order; digitizes and/or uploads relevant prior examinations for add-ons of urgent examinations for Radiologist and provider comparison within of notification. Uploads and digitizes relevant prior examinations for Radiologists and providers comparison at least one day prior to patient-inmate appointment/ducat date. Performs a quality assessment of medical images per departmental policies and procedures, including but not limited to visibly inspecting scanned images to ensure they are scanned straight and right side up, and ensuring that the body part in the images matches what they have been requested to scan; ensuring the documents pertain to the correct patient-inmate’s records.

35% Types, faxes, and/or e-mails correspondence and related documents to institutions regarding the status of patient-inmate medical images when necessary; responds to telephone inquiries within a reasonable amount of time according to established policies for release of information. Transfers telephone inquiries to proper staff and/or relays telephone messages, when requested.

15% Recognizes minor and major equipment issues and troubleshoots minor equipment for repairs/maintenance on imaging equipment and notifies supervisory staff of all major equipment issues immediately.

5% Performs other related duties as required.

Benefits information can be found on the CalHR website,, and the CalPERS website, .

In order to apply and be considered for this position, all applicants must submit a completed Standard State Application Form (Std. 678) available at , under “My Profile.”

All methods of appointment may be considered. Applications will be screened and only the most competitive candidates will be invited for an interview.

This advertisement may be used for other vacancies that occur during this posting.

This position is limited term but has the possibility of becoming permanent.

This position is pending approval.

* Through June 30, 2013, full-time employees’ monthly pay will be reduced by 4.62% in exchange for eight (8) hours of leave. Part-time employees shall be subject to the pay reduction on a pro-rated basis consistent with their time base.

Additional Information:

Working Title Position Number
Office Assistant (Typing) 042 - 128 - 1379 - xxx
Location County
Timebase Tenure
Full Time Limited Term   month(s)
Final Filing Date: Department Link:
06/19/2013 None Specified
Contact Unit/Address Contact Name/Phone
CCHCS Allied Health Services
P. O. Box: 588500 - Bldg G
Elk Grove, CA 95758
Emilia Cottrell

Special Requirements:
Typing Certificate

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.