This position provides administrative and clerical support to Field Operations Branch Chief, other branch chiefs, managers, and technical staff within this division. The successful candidate will: track work assignments, finalize and proofread reports, letters, memoranda, and charts, maintain appointment calendars and arrange meetings, make travel arrangements, screen incoming calls, create mailing lists and mail correspondence; copy materials, organize, maintain, and index files, log in and distribute mail, track and order supplies; respond to public requests for documents. The successful candidate will also need to be proficient in writing highlights and status reports. The successful candidate will also act as backup for other branch, division, and Executive Office support staff.
The most competitive candidates will possess: the ability to apply good customer service techniques; ability to meet deadlines and follow written and verbal instructions; ability to handle a demanding pace, maintain a sense of humor; attentiveness to detail; flexibility to cope with shifting priorities; knowledge of correct punctuation, spelling, and grammar; creativity to find solutions to bureaucratic obstacles; good attendance habits; and strong organizational and interpersonal skills. Successful candidates will be adaptable, accurate, reliable, self-motivated, and a team player. Successful candidates should be proficient in Microsoft Word and Netscape, with the ability to create complex forms, templates, merge documents, and tables. Candidates should also have experience (or the ability to easily learn) Power Point, Excel, and Access.
WHO MAY APPLY:
Applicants will be screened and only the most qualified candidates will be interviewed. This vacancy may be subject to SROA/Surplus provisions. Surplus applicants must attach a copy of their surplus letter with a completed standard State application (STD 678). On page one of your State application you must clearly indicate the basis of your eligibility: list appointment, transfer, SROA, surplus, re-employment, or reinstatement.
If interested, please submit a completed standard State application (STD 678) and any other relevant documents (e.g. unofficial transcript, copy of degrees, resume, etc.) to the attention of Liz Walker at the address below.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.