July 1, 2012 Bargaining Unit 01 was affected by the Personal Leave Program and the salary reduction is 4.62% less the base salary rate above.
SELECTION CRITERIA –
• Please submit a completed State Application (STD 678)
• Transfers or reinstatements may be considered. Consideration may be given to applicants who are on an employment list
• Applications will be evaluated and only the most qualified may be interviewed.
• SROA/Surplus employees are encouraged to apply.
Under the direction of the Deputy Secretary, Fiscal Policy and Administration, Government Operations Agency, the incumbent performs a variety of complex technical administrative and analytical functions and is responsible for the following duties:
Attend to the various purchasing needs of the Agency. This includes but is not limited to the following: Select the appropriate solicitation method for securing a vendor for various services; develop solicitation packages; evaluate bid proposals; award the procurement; handle vendor disputes; prepare purchasing documents. Act as the liaison between Agency and the Department of General Services Procurement Division on all procurement matters. Ensure all purchasing is in compliance with state rules and policies. Track and maintain all purchase orders and reconcile balances on a monthly basis. Prepare and submit all required annual reports pertaining to procurement activities.
ESSENTIAL FUNCTIONS (Continued)
Personal Services Contracts:
Administer all Agency service contracts. Assist staff with establishing a business need for personal services contracts and determine the appropriate type of contract and procurement method. Prepare bid packages and submit required advertisements to the State Contracts Registry system. Analyze, prepare, and review contracts for conformity to state requirements in accordance with the California Public Contract Code, State Contract Manuals and the State Administrative Manual. Monitor contracts and initiate amendments, extensions and new contracts as appropriate. Maintain records, reports and correspondence relating to contract activities. Prepare and submit all required annual reports pertaining to personal services contracts.
Process, audit and reconcile all invoices. This includes coding invoices to ensure accurate accounting of expenditures. Ensure invoices are in accordance with the purchase order or personal services contract. Resolve any billing discrepancies with vendors and work with the Department of General Services to ensure that all services are paid for timely. Respond to vendor calls and questions, maintain vendor payment and stock received files, prepare dispute notifications to vendors, process and resolve disputes and maintain records of the State Controller’s Office paid claims and Vendor Data Records files.
As the Human Resources liaison for the Agency, the incumbent will work with the Department of General Services, Human Resources Office to ensure that all applicable human resource tasks are completed accurately and efficiently for Agency employees. This may include, but not be limited to, appointments; promotions; demotions; terminations; separations; layoffs, retirement; health benefits; and, worker’s compensation.
Monitor and track the Agency’s budget. As liaison for the Agency, the incumbent will work with Department of General Services, Contracted Fiscal Services, to ensure all required budget documents are accurate and submitted timely to applicable control agencies. This position reviews monthly and quarterly budget reports to ensure costs and projections are within the Agency’s appropriation.
Prepare required annual reports. This may include State Agency Waste Reduction, Workforce Analysis, Small Business/Disabled Veterans Business Enterprise; Late Penalty Report; Disability Hiring and Upward Mobility Reports.
Serve as the point of contact for all administrative tasks and handle as appropriate. Serve as back-up for various office functions to include, but not be limited to the following: answering phones; taking messages; making copies; taking documents to the Governor’s Office; scheduling appointments and other duties as assigned.
KNOWLEDGE AND ABILITIES
Knowledge of: Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis; and governmental functions and organization.
Ability to: Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; and gain and maintain the confidence and cooperation of those contacted during the course of work
SPECIAL PERSONAL CHARACTERISTICS
• A demonstrated interest in assuming increasing responsibility, sound judgment,
loyalty and discretion.
• Provides the highest level of customer service in all situations.
• A positive attitude.
• Ability to work in a fast pace environment.
• Ability to be flexible and motivated.
• Excellent attendance and punctuality.
• Ability to work under pressure and perform multiple tasks, with accuracy, precision
• Detail-oriented skills.
• Strong organizational skills.
• Ability to interact well with others, relative tact, poise and communication skills.
WORK ENVIRONMENT, PHYSICAL OR MENTAL ABILITIES
• Professional office environment and attire.
• Requires ability to effectively handle stress and deadlines.
• Ability to effectively communicate, orally and in writing, with a diverse community: individuals with varied experiences, perspectives and backgrounds; the general public; private sector professionals; and, people of various levels of responsibility within state government, including members of the Governor’s Office, Legislature and their representatives.
Staff Services Analyst/Associate Governmental Program Analyst
015 - 850 - 5157 - xxx
Will also consider hiring a(n)
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $4,400.00 - $5,348.00
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.