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SECRETARY OF STATE

Title:  ASSOCIATE PERSONNEL ANALYST
Salary: $4,400.00 - $5,348.00
Posted: 05/10/2013

Job Description:
The Position:

The Secretary of State’s Office is recruiting to fill a permanent, full-time Associate Personnel Analyst position in the Human Resources Office.

Duties:
The incumbent manages the Workers’ Compensation (WC) caseload for the Secretary of State’s office and works with managers/supervisors and State Compensation Insurance Fund (SCIF) to ensure that the proper forms are complete and in compliance with mandated timelines; independently resolves issues, and drafts correspondence; performs ergonomic evaluations for employees, conducts regular site inspections, compiles findings, generates reports, and provides training through employee Wellness Program initiatives; coordinates and administers the Family and Medical Leave Act (FMLA) program and the Return to Work program (RTW) for the Secretary of State’s office.

The incumbent acts as a liaison between control agencies and the Secretary of State’s office on various classification and pay and recruitment issues. Analyzes and provides advice and consultation to managers and supervisors on a variety of position allocation and specification interpretation issues. Prepares justification memorandums and develops documentation for position reclassification as required. Makes salary determinations, develops and implements specification revisions. Provides advice and guidance to managers, supervisors and employees on merit issue complaints, out-of-class issues, disciplinary issues and other human resources related laws and regulations. Conduct routine audits of benefit enrollment forms, informational packets, transactions, and Official Personnel Files to ensure accuracy, consistency and continuity; work directly with employees, control agencies and Personnel Specialists to handle and resolve complex benefit issues. Work with Subject Matter Experts (SME’s) to identify, develop and draft procedures as needed. Develops, maintains and coordinates New Employee On- boarding efforts for employees.

In addition, the incumbent contributes expertise in a wide variety of areas by working with internal and external business partners; remains current on various facets of Human Resources by attending meetings, Ad-Hoc forums and training.

Desirable Qualifications:
• Familiarity with various state personnel processes including but not limited to benefits enrollment, the state’s hiring and selection process, and progressive discipline.
• Service oriented with the ability to adapt to rapid changes in priorities and work assignments while maintaining a high degree of accuracy.
• Knowledge of Worker’s Compensation processes and procedures, ergonomic principles and case management. •
• Ability to think critically and research, interpret and apply laws, rules, bargaining unit contracts, practices and principles as they apply to personnel management and human resources.
• Strong written and verbal communication skills and the ability to form and maintain effective interpersonal relationships.

Statement of Qualifications: Applicant must submit a clearly titled Statement of Qualifications detailing how he/she meets the “Desirable Qualifications” listed above. The Statement of Qualifications should be no more than two pages long and submitted in Arial 12-point font.

Who Can Apply: Applicants must currently be in the Associate Personnel Analyst classification or have current list, transfer or reinstatement eligibility for a permanent, full-time appointment to the class. Appointments are subject to State Restriction of Appointment (SROA) provisions. All applications will be screened and only the most qualified will be interviewed. Applications submitted without a Statement of Qualifications will not be considered. Resumes are optional but will not be accepted in lieu of a Statement of Qualifications.

Additional Information:

Working Title Position Number
None Specified 785 - 200 - 5142 - xxx
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
05/24/2013 None Specified
Contact Unit/Address Contact Name/Phone
Human Resources
1500 11th Street, Room 475
Sacramento, 95814
Mike Scorza
916-651-5499
Mike.Scorza@sos.ca.gov

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.