The reporting location for this position is the Legal Office in Sacramento. This position reports to the Chief Counsel of the Legal Office in Sacramento and will provide general clerical support services to the Attorney staff of the Department under the direction of current administrative support staff. This position will augment the existing Administrative Assistant and Office Technician staff, who perform office management and support services.
Duties: Tasks and duties will include the following: Copy, scan and file documents as needed in conjunction with correspondence, litigation, and responses to document production requests processed by the Legal Office; assist in maintaining office filing systems, both electronic and hard copy; prepare routine materials for U.S. or overnight mail delivery; provide back-up receptionist/phone coverage; and other office duties as needed.
Minimum Qualifications: Candidates must be able to communicate effectively in English both verbally and in writing.
Desirable Qualifications: The most qualified candidates will possess the ability to perform standard office functions; work cooperatively and effectively with a wide range of people at various levels; have demonstrated experience with databases and scanning software; be able to use various office equipment (computer, scanner, and printer); have accurate and quick data entry skills; be able to navigate through and add files/updates/changes to program-specific databases.
Special Personal Characteristics: The most desirable candidates will work tactfully with members of the general public, public agency staff, and elected and appointed government officials both in person and over the phone; be detail-oriented; possess the ability to multi-task, prioritize work assignments, and meet deadlines; have excellent attendance and dependability; possess a positive attitude; be flexible in responding to a changing workload; have good organizational skills; be able to manage time efficiently and effectively.
Who May Apply: All candidates must possess the minimum qualifications identified above. The most qualified candidates will also possess the desirable qualifications and special personal characteristics identified above. Applications will be screened and only the most qualified candidates will be considered. Priority consideration will be given to any person receiving state public assistance under the CalWORKs program. Applicants who receive state public assistance need to identify their status as a CalWORKs recipient in the comments area on the application. Applicants requesting priority consideration must submit a verification of their CalWORKs eligibility status, which may include the most recent Notice of Action showing TANF eligibility or a copy of your last aid check stub. Applicants may also obtain verification from the CalWORKs program.
Filing Requirements: Failure to submit the following with your application may result in elimination from the hiring process:
--State Application (STD 678) that clearly indicates the basis of your eligibility in the Explanation section located at the bottom of page one and includes Position Number 549-025-1120-901 in the Job Title section;
--Cover letter that identifies how you satisfy the desirable qualifications and special personal characteristics;
--One-page writing sample.
State housing is not available. For further information regarding this position, please contact Kelli McDowell at (916) 653-9905 or firstname.lastname@example.org.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.
It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.