Under the direction of the Staff Services Manager I, or their designee provides clerical support to the unit.
Type, edit and review correspondence with a high degree of accuracy using Microsoft Office. Summarize notes into minutes; Access internet and intranet. Create and maintain file folders to include departmental, confidential and administrative files Schedule appointments and maintain calendar(s). Compile information. Order supplies and track items ordered and received; Coordinate priority work with supervisor. Assist in effectively supporting the needs of the facility and applicants/residents. May prepare and issue admissions documents May perform sensitive duties. Use prudence and sound judgment to resolve or refer questions appropriately. May have contact with applicants and family members as needed Exercise good judgment, initiative and tact in dealing with public contacts, residents, supervisors and managers. Respond to or route a wide variety of telephone calls.
Utilize facsimile and copy machines. Receive and distribute mail. Schedule training classes Maintain records of training to ensure employees are current. Review, log and tracks census and VA per diem eligibility. Prepare monthly VA per diem report. Will use Excel and Access computer programs.
Make travel arrangements, prepare itineraries and prepare and submit travel claims to Accounting. Analyze situations accurately and take effective actions; Attends facility in-service training.
Special Requirement Ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material. Individuals who are new to state service or new to the class series will be required to provide an acceptable typing certificate that meets the State Personnel Board’s requirements prior to appointment.
Who Should Apply: Current State employees in this classification or those who are eligible on a certification list, transfers or reinstatement may apply for this vacancy.
NOTE: APPOINTMENT IS SUBJECT TO SROA/SURPLUS PROVISIONS. PLEASE ATTACH YOUR SROA/SURPLUS LETTER TO YOUR APPLICATION AND INDICATE THAT YOU ARE ON SROA/SURPLUS STATUS IN THE “APPLYING FOR” SECTION OF THE STD 678 EXAMINATION/EMPLOYMENT APPLICATION. APPLICATIONS WHICH INDICATE SROA/SURPLUS STATUS WILL BE GIVEN FIRST PRIORITY.
If you are not a current State employee or otherwise eligible, you may qualify for a civil service examination based on the minimum qualifications for the classification. To view a current listing of examinations being offered by the California Department of Veterans Affairs, please visit our website at www.calvet.ca.gov, or to view examinations offered by all State departments, please visit the State Personnel Board’s website at www.jobs.ca.gov.
HONORABLY DISCHARGED VETERANS WHO MEET THE REQUIREMENTS LISTED ABOVE ARE ENCOURAGED TO APPLY.
How To Apply: Visit the State Personnel Board (SPB) website at: www.jobs.ca.gov, to download the application. Submit your completed and signed State Application (Std. 678), and resume to: Veterans Home of California-West Los Angeles, Human Resources Office, 11500 Nimitz Ave., Room #D413, Los Angeles, CA 90049-4704.
Note: In the Explanations section on the State application, you must clearly indicate the basis of your eligibility, i.e., list, transfer, SROA, Surplus, Re-employment, Reinstatement or Training and Development Assignment. Failure to do so could result in being rejected from the interview process. In addition, you must reference position #576-138-1379-001.
Questions: If you have any questions, request information concerning this posting, need assistance in the application process, or require any type of Reasonable Accommodation, please contact Human Resources Office, (855) 681-9872. TDD: (800) 735-2929.
AN EQUAL OPPORTUNITY EMPLOYER - EQUAL OPPORTUNITY TO ALL REGARDLESS OF RACE, COLOR, CREED, NATIONAL ORIGIN, ANCESTRY, SEX, MARITAL STATUS, DISABILITY, RELIGIOUS OR POLITICAL AFFILIATION, AGE OR SEXUAL ORIENTATION. PER MILITARY AND VETERANS CODE, SECTION 80, WHENEVER POSSIBLE, PREFERENCE SHALL BE GIVEN TO VETERANS FOR EMPLOYMENT IN THE DEPARTMENT OF VETERANS AFFAIRS. IT IS AN OBJECTIVE OF THE STATE OF CALIFORNIA TO ACHIEVE A DRUG-FREE STATE WORKPLACE. ANY APPLICANT FOR STATE EMPLOYMENT WILL BE EXPECTED TO BEHAVE IN ACCORDANCE WITH THIS OBJECTIVE BECAUSE THE USE OF ILLEGAL DRUGS IS INCONSISTENT WITH THE LAW OF THE STATE, THE RULES GOVERNING CIVIL SERVICE AND THE SPECIAL TRUST PLACED IN PUBLIC SERVANTS. APPLICATIONS WILL BE SUBJECT TO SCREENING AND ONLY THE MOST QUALIFIED WILL BE INTERVIEWED. SUCCESSFUL COMPLETION OF LIVE SCAN AND A PRE-EMPLOYMENT PHYSICAL SCREENING (INCLUDING DRUG TESTING FOR CERTAIN CIVIL SERVICE CLASSIFICATIONS) WILL BE REQUIRED.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.