Title: EXECUTIVE SECRETARY I Salary: $3,020.00 - $3,672.00 Posted: 04/11/2013
Please note: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applications will be forwarded to the State Personnel Board for review and the applicant's name may be removed from the eligibility list.
Under the direction of the Chief Enterprise Technology Investment Division, the incumbent is responsible for performing difficult and responsible secretarial work and relieving the Chief, Enterprise Technology Investment Division, of a variety of administrative and non-routine office details, requiring the incumbent to consistently exercise a high degree of initiative and judgment, confidentiality, independence, and originality. The incumbent shall assume responsibility without direct supervision and make decisions within the scope of given authority. Maintain Division Chief’s working calendar by initiating, planning, and scheduling meetings allowing ample time for the Division Chief to get from meeting to meeting. Relieve the Division Chief of routine administrative details such as writing memos, letters, reports, preparation of presentation through various software application such as Word, Excel, and PowerPoint. Provide thorough status and documentation for all division’s request. Review and proofread Feasibility Study Report (FSR), Special Study Report (SPR), and Post Implementation Evaluation Report (PIER) to ensure that it is in conformity with departmental correspondence procedures/policies as well as for format and grammatical construction. The incumbent is responsible for tasking and tracking assignment through Director’s Office Tracking System (DOTS). Research, gather, and summarize data independently or as instructed, prepare correspondence on a variety of subjects based on knowledge of the procedures and policies of the Information Technology (IT) organization.
DESIRABLE QUALIFICATIONS: Must have an understanding of the principles and practices of public administration, including supervision and management, cost/benefit analysis, budgeting, and project management and evaluation. He/she must be able to set Branch objectives, develop comprehensive work plans, and evaluate the effectiveness of staff in accomplishing those objectives and work plans. The incumbent must have a thorough understanding of current technology environments. The incumbent must be able to deal effectively with IT users and with departmental management, and must be able to make effective written and oral presentations.
Interested individuals should submit an original, signed, STD 678 (Examination/Employment Application (Rev. 06/2010), which can be accessed through the State Personnel Board’s website at www.spb.ca.gov to the address listed below. All applicants must indicate your basis of eligibility in the “Job Title” section of the application. SROA/Surplus applicants must attach a copy of their letter. Applications will be screened based upon desirable qualifications and appointment eligibility. Only the most qualified candidates will be scheduled for an interview.
You must reference #3-193 the job title. Applications received without the above information WILL NOT be considered for review. Applications WILL NOT be accepted via interdepartmental/interoffice mail.
Executive Secretary I
900 - 170 - 1247 - 924
California Department of Transportation -- CALTRANS
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.