Legal Secretary or Senior Legal Typist – Administrative Law Judge Division, STAR Unit
Job Opportunity Bulletin Number: J128213061
Two positions are available.
Range A - $3038 - $3692 monthly
Senior Legal Typist
Range A - $2589 - $3148 monthly
Range B - $2894 - $3516 monthly
For Legal Secretary positions in San Francisco, candidates qualify for a “hire above minimum” (HAM) with a starting salary of $3692 per month. Legal Secretary candidates are also eligible for salary adjustments for recruitment and retention not to exceed $4070.43. Similarly, for Senior Legal Typist, Range A, the HAM is $3148 with salary adjustments for recruitment and retention not to exceed $3470.67; Range B is $3516 and $3876.39, respectively.
Candidates who do not qualify for appointment to Legal Secretary may be considered at the lower classification to facilitate upward mobility, recruitment and training. Duties will be adjusted appropriate to the classification.
Final Filing Date:
April 22, 2013
California Public Utilities Commission
Administrative Law Judge Division, STAR Unit
505 Van Ness Avenue
San Francisco, CA 94102
How To Apply:
Interested candidates must submit an ONLINE JOB APPLICATION.
If you need assistance completing the application, you may ask the Human Resources staff, or e-mail firstname.lastname@example.org or call (855) 663-0222.
Questions concerning this position should be directed to Jacqueline Dandridge at (415) 703-1793 or e-mail email@example.com
Who May Apply:
Applicants eligible for lateral transfer (defined in SPB Rules 430-433*), list appointment, voluntary demotion, reinstatement or other State Civil Service eligibility under SPB rules will be considered. To become “list eligible” for consideration, interested candidates must successfully pass a civil service exam. Those applicants currently on an SROA list or employed by a surplus department in a specific classification designated as surplus will be given primary consideration.
*Copies of SPB Rules 430-433 are available in the Human Resources Office.
The STAR Unit is responsible for the full scope of legal secretarial duties to the four Assistant Chief Administrative Law Judges and 45+ Administrative Law Judges. In addition, the unit does overflow typing for the Chief Administrative Law Judge. The Legal Secretary types proposed decisions, decisions, alternate pages/orders, rulings, scoping memos, notices, resolutions, letters, memos, and other legal documents as required; tracks draft decisions through the internal approval process; ensures timely placement of items on the Commission’s Agenda; serves and files legal documents before the Public Utilities Commission and the Office of Administrative Law; and publishes documents on the Commission’s web site. The Legal Secretary types and edits electronic and handwritten documents using Microsoft Word, Excel and Adobe Acrobat. The Legal Secretary may be asked to substitute or back-up the Chief ALJ’s secretary , act as secretary to an Assistant Chief ALJ, relieve a Commissioner’s secretary during absences, and perform the duties of a calendar clerk. In addition, the Legal Secretary coordinates and schedules court-related, alternative dispute resolution and mediation services for the assigned ALJs, prepares correspondence and travel expense claims, and may be assigned special projects such as document tracking for an ALJ assigned to a complex case.
Calendaring duties include preparing and typing legal notices of hearings, reset hearings and removals from calendar in compliance with the legal requirements for notice. Establishes hearing dates by coordinating schedules for 40+ ALJs and 5 Commissioners. Contacts the Chief Hearing Reporter for confirmation of an available hearing reporter. Contacts assigned commissioner, staff counsel and/or staff representatives, attorneys for the moving parties and interested persons for specific scheduling. Maintains a database of off-site locations including the address, phone number, rental fees, etc. Reserves facilities for off-site hearing locations. Contacts facility manager by phone and prepares correspondence confirming the locations. Contacts facility manager by phone and prepares correspondence confirming the location, date, time, special needs and equipment.
The Legal Secretary must have an understanding of difficult technical and legal terms covering a wide variety of disciplines and multiple and specialized areas of law. The incumbent must be able to analyze, digest, and apply rules, regulations, statutes and laws regarding legal procedures applicable to typing, processing and serving legal documents and to perform other court related support.
Occasionally the Legal Secretary works flexible hours to accommodate short deadlines for alternate decisions.
Applicant must possess a valid typing certificate of no less than 45 words per minute at the time of the hiring interview; be able to recognize proper English grammar, punctuation, and spelling of written material used by legal clerical staff; read and comprehend legal clerical work material; follow written instructions and apply information found in legal office reference material; proofread legal clerical material; communicate effectively; follow directions; establish and maintain effective working relationships; and analyze situations and take effective action. In addition, applicant must be able to work well under pressure; work accurately, with careful attention to detail; manage multiple priorities; and be able to work flexible hours to meet deadlines.
Candidate should have excellent typing skills and word processing proficiency, preferably Microsoft Word, and experience with document management, spreadsheet and database programs. Experience working in a legal setting with legal or administrative documents; posting documents on the Commission’s website or other websites is desirable.
Typing Test Requirements, Certification and Location:
Certification requires successful completion of a five minute timed test and a speed of 45 W.P.M. The typing certificate is valid for four years.
We will honor typing certificates that meet this criteria by the following organizations:
- Any State Agency/Department
- Business Schools or Colleges
- Adult Education Centers
- Skills and business Education Centers
Internet Typing Certificates, Typing Certificates from Employment Agencies and typing Certificates issued for less than a five minute typing test are not acceptable.
EDD One Stop Career Center’s may offer free typing tests.
For a location near you visit http://www.edd.ca.gov/Jobs_and_Training/pubs/osfile.pdf
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
Learn all about it.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.