*THIS POSITIONS IS AVAILABLE TO DGS EMPLOYEES ONLY*
If interested in this position, please submit a completed employment application, STD. 678, and résumé to the above address. Specify RPA #6186 on the State application as well as your basis for eligibility. In order to be appointed as a transfer into a Staff Services Analyst position, you must be on the SSA transfer exam list, or have previously been appointed as a Staff Services Analyst. The SSA transfer examination results letter must accompany your application. Applications received without the above information MAY NOT be considered for review.
SELECTION CRITERIA <
If interested, please submit a completed employment application, STD. 678 to the above address. <
• Lateral Transfers within DGS only
• Applications will be evaluated based on eligibility and desirable qualifications and interviews may be scheduled.
Provides analytical support services for the Director, Deputy Director and Staff Services Managers. Utilizes a wide variety of applications including MS Word, Excel, PowerPoint, Access, Outlook and the Internet. Communicates on a regular basis with the Governor’s Office, Legislature, State and Consumer Services Agency, and Department of General Services (DGS) Executive Office. Independently, or with general instructions, analyzes and prepares written documents which include instructional or procedural information and guidelines relating to statewide office procedures and policies such as accepting service of subpoenas, use of electronic signatures, and processing cases. Coordinates uniformity throughout all of OAH’s regional offices for processes such as use of Practice Manager, use of standardized templates, and other electronic processes. Responds to requests for information on established programs and policies; gathers, analyzes and summarizes case data for various programs and participates as a member of the Administrative staff which includes providing input at meetings and preparing summaries as requested.
In order to participate on special projects and teams for the development of business process improvements for all OAH offices statewide incumbent will:
Performs responsible and confidential analytical assignments with latitude for independent action involving personnel or case related review.
Provides review and summary of internal and external reports relating to accounting, budgets, workflow, staffing and other similar subjects of concern to management at OAH, including findings and recommendations to management and staff since incumbent is expected to be well versed in the principles, practices, and trends of public and business administration.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Principles, practices, and trends of public and business administration, management, and supportive staff services such as budgeting, personnel, and management analysis; and government functions and organization. ,
Ability to: Reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental and managerial problems; develop and evaluate alternatives; analyze data and present ideas and information effectively; consult with and advise administrators or other interested parties on a wide variety of subject-matter areas; and gain and maintain the confidence and cooperation of those contacted during the course of work.
In order to provide office support the incumbent will:
Prepare reviews and maintains DGS-1 Authorization forms for all OAH staff and prepares updates as requested by the Director, Deputy Director, Presiding Administrative Law Judges, Staff Services Managers, and Legal Support Supervisors. Manages OAH’s Department of Motor Vehicles records and reports by requesting employee driver records, submits ALJ confidentiality forms, and ensures employee completion of annual renewals of “use of private vehicle” forms. Also coordinates telework and alternate work week agreements and advises management and staff of upcoming renewal dates or changes to policy.
Coordinate collection of annual State bar dues statements from ALJs, Presiding ALJs, Deputy Director, and Director, OAH and processes statements to ensure appropriate charges. Requests collective payment and communicates with the State bar to confirm payment is applied accurately to each member.
• Excellent organizational skills and work habits including initiative, good judgment, dependability, punctuality and attendance.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to multi-task and define objectives including priorities and meet deadlines.
• Ability to work in a team environment.
• A demonstrated interest in assuming increasing responsibility; mature judgment; tact and discretion.
The Department of General Services’ (DGS) Core Values are key to the success of the Department’s Mission to “Deliver results by providing timely, cost-effective services and products that support our customers.” The Department of General Services (DGS) expects its employees to adhere to the DGS Core Values of Integrity, Accountability, Communication, Excellence, Innovation and Teamwork. Our employees are expected to perform their duties with these values in mind.
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.