This Office Technician is responsible for establishing clerical procedures and independently performing the more difficult clerical duties for the Nutrition Programs Administration (NPA) Staff Services Manager II (SSM II). The NPA administers the Northern and Southern School Nutrition Programs Units, the Child and Adult Care Food Program Unit, and the Summer Food and Data Management Unit which provide statewide policy and program support of federal and state school and community nutrition programs in schools, residential child care institutions, child and adult day care centers, and summer food program sites.
Provide direct secretarial and administrative support to the SSM II
Type, edit, and format written documents – memos, Management Bulletins, letters, reports, and manuals. Perform mail merges as requested
Review documents for format, grammar, spelling, and content consistent with the Correspondence Guide
Maintain the SSM II’s schedule. Arrange for appointments and travel, conferences, and staff meetings
Process Unit attendance, mail, procurement, fax and e-mail correspondence, and update/distribute the weekly itinerary
Excellent writing and communication skills
Ability to effectively prioritize important task and ability to handle multiple tasks
Excellent telephone skills and ability to work with a wide variety of people
Working knowledge of the Microsoft Office Suite
Self-motivated and ability to work under pressure
Ability to handle time sensitive issues and solve problems creatively
WHO MAY APPLY
Individuals who have eligibility for appointment to the above class (e.g., transfer, list, reinstatement). All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the Department of Personnel Administration's State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed. The individual selected for this position may be required to present a valid typing certificate prior to appointment.
Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.
CANDIDATES MUST INCLUDE PC# 0422 ON THE TITLE SECTION OF YOUR STATE APPLICATION, OTHERWISE YOUR APPLICATION MAY NOT BE CONSIDERED FOR AN INTERVIEW.
HOW TO APPLY
Submit a State Application (Form 678) to:
Nutrition Services Division
California Department of Education
1430 N Street, Suite 4503
Sacramento, CA 95814
Attn: Jennifer Howerter
APPLICATIONS MUST BE RECEIVED BY: April 11, 2013
174 - 190 - 1139 -
Final Filing Date:
Nutrition Services Division 1430 N Street, Suite 4503 Sacramento, CA 95814
Jennifer Howerter 916-445-4308
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If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.