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INDUSTRIAL RELATIONS, DEPARTMENT OF

Title:  LEGAL SECRETARY
Salary: $3,038.00 - $3,878.00
Posted: 03/27/2013

Job Description:
Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification. Please clearly state your eligibility in the “Explanations” Section on your application.

All applicants will be screened for breadth and depth of experience. Only the most qualified applicants will be contacted for interviews based on screening criteria.

To be considered for this vacancy you must have transfer eligibility based on present or past state civil service eligibility, or passed an exam for this classification. To learn how to become a civil service employee, visit the State Personnel Board's website: www.jobs.ca.gov.

Applications (Standard form 678) must be received in our San Francisco office no later than the close of business of the final filing date via postal mail, personally delivered or inter-office mail. Applications received after the final filing date will not be accepted for any reason.

Applicants: Please write the position number listed below on the section “Examination(s) or job Title(s) for which you are applying” on the Standard Form 678.

Applications will not be accepted via email or FAX.

If you do not hear from us in 3-4 weeks, you may assume the position has been filled by another candidate.

Legal Secretary Salary Range A $3038-3692; B $3190-3878;

Senior Legal Typist Salary Range A $2589-3148; B $2894-3516

Duty Statement

Under the general supervision of the legal Support Supervisor I, the Legal Secretary (LS) will independently and effectively work for two to four attorneys and will perform the following duties for OD-Legal attorneys in all forums including administrative, state and federal trial courts (within California and elsewhere), state and federal Courts of Appeal, California supreme Court and the United States Supreme Court:

Uses Microsoft Word to prepare a wide variety of legal correspondence, petitions, briefs, answers, writs, subpoenas, motions, depositions, orders, promissory notes, compromise and release agreements, trust deeds, bill analyses, and memoranda in, among others, the following substantive areas: employment discrimination cases, original writ proceedings in Superior Court, challenging public works determinations or apprenticeship determinations, original writ proceedings in the Court of Appeal challenging regulatory decisions by the Director or Workers’ compensation appeals for the Uninsured Employers Fund. Incumbent must be able to independently prepare and have served subpoenas on witnesses or for depositions. Because all OD-Legal offices file in multiple venues (both in state court and federal court), all secretaries have to be familiar with rules of court and local procedures;

Prepare pleadings that are filed in administrative proceedings, such as SPB (as part of the personnel work done by OD-Legal) and WCAB (as part of the representation of the Uninsured Employers Fund). Prepare documents for Superior and Federal trial courts, as well as the Superior Court and the Court of Appeals, for all matters ranging from original writs challenging the Director’s decisions to complaints of employment discrimination and resulting appeals;

Updates the attorney’s workers’ compensation case files, and updates their civil litigation indexing;

Maintains and prints calendars for attorneys; keeps records and prepares a monthly statistical report relating to attorneys’ work assignments;

Makes travel arrangements for attorneys;

Requests and gets all necessary case files from the Claims Unit for attorneys; boxes case files and sends them to the hotel where the attorney is staying for the hearings in these cases; prepares return labels for the attorney to send the case files back; returns case files to the Claims Unit or designated file shelves;

Drafts routine correspondence, and handles attorneys’ incoming mail;

Independently sets up depositions, administrative hearings and telephone conferences;

Answers and screens telephone calls; takes messages or refers to appropriate attorney; also answers questions from WCAB judges, attorneys, applicants, Claims Unit examiners, etc. Perform other duties as required.

Additional Information:

Working Title Position Number
Legal Secretary 400 - 113 - 1282 - xxx
Will also consider hiring a(n)
SENIOR LEGAL TYPIST $2,589.00 - $3,516.00
Location County
Los Angeles LOS ANGELES
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
04/10/2013 http://www.dir.ca.gov
Contact Unit/Address Contact Name/Phone
Dept. of Industrial Relations
HR - Cert Unit
P.O. Box 420603
San Francisco, 94142

1.800.564.0771

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.