The Staff Services Analyst (G) will perform duties asssociated with management analysis and technical support to the various projects and programs within the Communicable Disease Emergency Response Branch (CDER). Under supervision of the Assistant Branch Chief, CDER,the Staff Services Analyst will performs a variety of tasks which require strong analytical, personal computer, organizational, problem-solving skills, and tact. Designs and creates new web pages, and maintains various extranet and intranet pages for the Branch. This includes review and update of information and uploading of new documents for the public web pages. Assists with management of several disease surveillance systems. Receives and triages case reports, enters data into Access or Excel databases, maintains files and assists technical staff with reporting results. Performs data entry into Excel or Access databases for special surveillance and epidemiologic investigations as needed. Administers and manages SharePoint for the Branch. Maintains electronic directories of county health officers, communicable disease control officers, and bioterrorism surveillance and epidemiology coordinators. Assists in updating other mailing lists and employee rosters.
Within established administrative policies and procedures, analyzes the need for and develops contractual agreements for federally funded services to be performed within the Branch. Monitors the agreements and competitively awards contracts. Provides assistance to the contractors, recommends and develops amendments to the contracts when necessary. Prepares purchase requisitions, service orders, and work orders. Maintains the purchase requisition log as well as the contract payment log. Validates the accuracy of invoices, processes invoices for payments, and tracks expenditures.
Assists CDER staff in planning and organizing training exercises and workshops and in production of training materials. Coordinates the production of complex documents developed by program staff such as preparedness plans, reports, and guidelines. Processes documents for approvals. This includes review, edit, profreading and evaluation of material for proper format and typographical errors; finalizes documents and other reports for approval. Types, reviews, packages, and tracks controlled correspondence, bill analyses, and other documents to ensure compliance with deadlines and departmental guidance. Types investigative reports, departmental response plans, grants, statistical data, regulations, materials for projection/presentations, and articles of a medical and technical nature for publications. Establishes and maintains a comprehensive filing system for the Branch. Develops and maintains a records retention schedule.
Serves as the Training and Travel Coordinator for the Branch. This includes tracking of mandatory courses staff needs to take or has taken, and updating the training tracking system as necessary; prepares training requests; arranges travel, including plane, hotel, car rental, and other reservations. Processes and tracks travel expense claims for staff. Assists in the preparation of Out-of-State (OST) travel blanket and OST requests. Performs meeting support functions for the Branch. This includes arrangement of meetings, teleconferences, and reservation of conference facilities. Maintains appointment calendars. Assists in organizing training workshops and conferences. Assists with electronic mail and US Postal Service mass mail distribution, assembling binders, and distribution of training materials, health alerts, and other Branch correspondence to local health departments and other public health emergency response partners.
Acts as the administrator for the Duty Officer-of-the-Day (DOD) program for the Division of Communicable Disease Control’s on-call/emergency program and provides assistance to the DOD program mananger. The DOD program is charged with responding to inquiries from the medical community and other local health agencies regarding potential disease outbreaks. Maintains the DOD server and extranet page; edits DOD documents; manages, updates and distributes DOD materials that include binders, flash drives, and iPhones. Provides back up assistance to the Division's Administrative Assistant. This includes processing of documents for approval, coordinating various meetings with Division staff, facilitating various Division meetings, including WebEx, and assisting with various Division staff needs.
Develops a thorough understanding of the Branch's planning and emergency response program activities, procedures, and events to accurately and efficiently screen and redirect both urgent and non-urgent telephone calls from the general public, other governmental entities, private medical practitioners, the Legislature, the press, and the Centers for Disease Control and Prevention. Independently provides callers with proper informational responses when possible and/or faxes relevant information to callers upon request. Demonstrates diplomacy and tact in dealing with difficult callers.
Participates in training, exercises and actual response to public health emergencies. Performs other duties as required.
Funding for this position is limited term and renewed every two years. Please indicate 'STAFF SERVICES ANALYST #580-480-5157-909 on the State application as well as your basis for eligibility (i.e., SROA, surplus, reemployment, reinstatement, transfer, or list eligible). Surplus candidates must attach a copy of their letter. Applications received without the above information MAY NOT be considered for review. Applications will be screened and only the most qualified will be interviewed.
Staff Services Analyst (General)
580 - 480 - 5157 - 909
Final Filing Date:
Communicable Disease Emergency Response Branch 850 Marina Bay Prkwy., Bldg. P Richmond, CA 94804
If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies.
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.