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EDUCATION, DEPARTMENT OF

Title:  EXECUTIVE ASSISTANT
Salary: $3,288.00 - $3,996.00
Posted: 03/14/2013

Job Description:

Under the direction of the Deputy Superintendent of Instruction & Learning Support Branch and the Education Administrator I, the Executive Assistant provides direct administrative and secretarial assistance to the Deputy Superintendent.

DUTIES

  • Provides administrative and secretarial support to the Deputy Superintendent in complex, confidential, and sensitive departmental and program issues. Independently resolves problems or propose alternative recommendations for action.
  • Review, edit and distribute all incoming correspondence for the Deputy Superintendent; review documents prepared for the Deputy’s approval or signature for format, content, grammar and spelling, editing as necessary. Type, edit, and format written documents, independently compose letters, memos, and other materials; create&implement computer-based management information systems using spreadsheet and/or database as directed.
  • Review and edit reports prepared by staff from the Instruction & Learning Support Branch (ILSB) to ensure compliance with the California Department of Education’s standards.
  • Liaison for the Branch Office in the planning and timely submission of State Board of Education (SBE) agenda items from divisions; review and edit as necessary. Prepare SBE materials.
  • Maintain the Deputy Superintendent’s calendar: schedule appointments, meetings, speaking engagements; prioritize scheduling requests; make all travel related arrangements and conference registrations; prepare reimbursement documents; manage Branch office’s out-of-state trips.
  • Receive and screen visitors and telephone calls; based on knowledge of the department, independently respond to requests for information as appropriate or refer to appropriate staff; respond to oral and written inquiries from the Governor’s Office, Legislature, local education agencies, and members of the public/private sector; make independent judgments regarding importance of each.

DESIRED QUALIFICATIONS

  • Ability to multi-task and work in a high stress environment.
  • Organization and time management skills with the ability to work both independently or as part of a team.
  • Strong verbal and written communication skills.
  • Ability to maintain confidentiality, reliability, and punctuality.
  • Knowledge of department policy and procedures.
  • Excellent computer skills with experience using Microsoft Word, Excel, Outlook, and Access programs.

WHO MAY APPLY

Individuals who have eligibility for appointment to the above class (e.g., transfer, list, reinstatement). All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the California Department of Human Resources’ State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed. The individual selected for this position may be required to provide a valid typing certificate for 45 wpm prior to appointment.

PLEASE NOTE

Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.

HOW TO APPLY

Submit a State Application (Form 678) to:
Irene Castorena-Krueger
Instruction & Learning Support Branch
1430 N Street, Room 5602
Sacramento, CA 95814
916-319-0655

APPLICATIONS MUST BE RECEIVED BY: March 28, 2013



Additional Information:

Working Title Position Number
PC 2945 174 - 601 - 1728 -
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
03/28/2013 None Specified
Contact Unit/Address Contact Name/Phone
Instruction & Learning Support Branch
1430 N Street, Suite 5602
Sacramento, CA 95814
Irene Castorena-Krueger
916-319-0655

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

Equal Opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation.

It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.