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INDUSTRIAL RELATIONS, DEPARTMENT OF

Title:  STAFF SERVICES ANALYST (GENERAL)
Salary: $2,817.00 - $3,426.00
Posted: 03/15/2013

Job Description:
Under the direct supervision of the Senior Information Systems Analyst-Supervisor, the incumbent performs work of average consultative and analytical difficulty.

Under guidance, use judgment in interpreting and adapting guidelines such as policies, laws and rules, the State Administrative Manual (SAM), the State Contracting Manual (SCM), and work directions in processing information technology-related commodity and service procurement and contracting. Review, analyze, prepare, edit, and process IT procurement contracts, interagency agreements, standard contracts, including amendments, and related transmittal documents. Review contract requests from various divisions to determine appropriateness, whether contracts should be renewed, and whether they meet the requirements set forth in the SAM and SCM. Work with and advises program staff as to contracting rules and regulations. Study, implement and enforce various guidelines and requirements relative to contracting procedures and policies, such as applicable sections of the SAM, Government Code, Public Contracts Code, and the SCM. Liaise with the DGS procurement analyst.

Participate in evaluating which of the various acquisition vehicles, e.g., Request for Offer (RFO), Request for Quotation (RFQ), Invitation for Bid (IFB), Request for Information (RFI), to use based upon the unique set of circumstances of a particular project or request. Assist in writing the selected acquisition vehicle. Participate in the evaluation of submitted proposals to ensure bidders meet the requirements. Manage and track the procurement timeline to ensure that procurement deadlines are met. Analyze, prepare, write, and process the less complex and difficult purchase orders, master service/rental agreements and related transmittal documents. Contacts vendors, bidders, and division's representatives and works with them in the preparation of purchase orders and master agreements.

Promptly process vendor/service providers' invoices (i.e., OTECH, EDD, etc.) for payment to avoid late payment penalties. Ensure that invoiced amount is accurate and that the items being invoiced are received in good order.

Responsible for managing the issuance, recording, and tracking of IT-related asset tags in accordance with established guidelines. Maintain a written manual on IT-related property management including disposal of hardware and software.

Verify the accuracy of Datamailer document mailing process between DIR and the Employment Development Department (EDD) to ensure that notices, invoices, permits, letters from WCAB, Elevator (EV) and Pressure Vessel (PV) programs are sent out to the respective recipients (claimants, attorneys, employers, etc.) per the online instructions issued by the division-users/programmers. Work with the affected programmer and/or EDD staff to resolve any discrepancies.

Attend appropriate in-service and out-service training, and perform other duties as required. Travel and present oral presentations on various business management topics when necessary.

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification. Please clearly state your eligibility in the “Explanations” Section on your application.

All applicants will be screened for breadth and depth of experience. Only the most qualified applicants will be contacted for interviews based on screening criteria.

To be considered for this vacancy you must have transfer eligibility based on present or past state civil service eligibility, or passed an exam for this classification. To learn how to become a civil service employee, visit the State Personnel Board's website: www.jobs.ca.gov.

Applications (Standard form 678) must be received in our San Francisco office no later than the close of business of the final filing date via postal mail, personally delivered or inter-office mail. Applications received after the final filing date will not be accepted for any reason.

Applicants: Please write the position number listed below on the section “Examination(s) or job Title(s) for which you are applying” on the Standard Form 678.

Applications will not be accepted via email or FAX.

If you do not hear from us in 3-4 weeks, you may assume the position has been filled by another candidate.

Additional Information:

Working Title Position Number
STAFF SERVICES ANALYST 400 - 176 - 5157 - 053
Location County
Oakland ALAMEDA
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
03/21/2013 None Specified
Contact Unit/Address Contact Name/Phone
HR - Certification Unit
P.O. BOX 420603
San Francisco, 94102

800-564-0771

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.