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Salary: $2,686.00 - $3,264.00
Posted: 03/06/2013

Job Description:
*** This position is permanent pending freeze exemption approval; however, the freeze exemption may only be approved on a limited term basis. If appointed limited term, there is a possibility of the appointment becoming permanent.**

** Your state application must indicate you are applying for Office Technician position 065-900-1139-012. Please explain your eligibility (i.e. lateral transfer, on a list, etc.).

You must have current certification, list, lateral, or reinstatement eligibility to apply for this vacancy.

Job Description:

Under the direction of the Chief, Program Support Unit (PSU), the Office Technician, Typing provides clerical support for various projects in the PSU. The duties performed and responsibilities associated with this position, requires a high level of clerical skills, initiative, independence of action and good judgment.

35% Independently, or with minimum direction, compose correspondence regarding meeting notices, report submittals, and general requests for health care program information using Word software and/or other departmentally approved software programs. Collect data, type reports, letters, and memorandums, as assigned. Perform periodic tracking for various monthly budget document productions, documents related to fiscal management, program compliance, and provide follow-up to managers and support staff regarding issues or assignments. Process documents for approval and signature by executive staff; track and follow-up on documents in the approval and signature process to ensure that established due dates are met.

30% Prepare statistical charts and graphs using Excel and databases developed for monitoring and evaluating fiscal compliance with the Division of Correctional Health Care Services programs (e.g., depicting statewide fiscal comparisons/projections in various formats), and preparation of monthly fiscal management reports and ad hoc reports as requested.

20% Develop, maintain, and perform periodic tracking of assignments. Ensure easy retrieval of all field data and documents. Provide general clerical support and perform other clerical duties as required, such as answering telephones, taking telephone messages, faxing, photocopying, general word processing, processing mail, and acting as a messenger and/or courier. Interact with division and field staff, members of the general public, executive level staff, and when appropriate personally respond to requests or make appropriate referrals.

15% Attend meetings and take meeting minutes; prepare agendas for meetings; arrange meetings, including scheduling participants and meeting rooms using departmentally approved software programs; ensure appropriate documents are available for meetings; and provide administrative support for unit staff, including transportation, lodging, travel advances, and travel claims. Based on operational need performs other duties as required.

Benefits information can be found on the CalHR website,, and the CalPERS website, .

In order to apply and be considered for this position, all applicants must submit a completed Standard State Application Form (Std. 678) available at , under “My Profile.”

All methods of appointment may be considered. Applications will be screened and only the most competitive candidates will be invited for an interview.

This advertisement may be used for other vacancies that occur during this posting.

* Through June 30, 2013, full-time employees’ monthly pay will be reduced by 4.62% in exchange for eight (8) hours of leave. Part-time employees shall be subject to the pay reduction on a pro-rated basis consistent with their time base.

Additional Information:

Working Title Position Number
Office Technician (Typing) 065 - 900 - 1139 - 012
Location County
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
03/20/2013 None Specified
Contact Unit/Address Contact Name/Phone
Resource Management
P.O. Box 588500, Bldg. G2-380
Elk Grove, CA 95758
Anne Jackson
(916) 691-0323

Special Requirements:
Typing Certificate

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.