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EDUCATION, DEPARTMENT OF

Title:  OFFICE TECHNICIAN (TYPING)
Salary: $2,686.00 - $3,264.00
Posted: 02/28/2013

Job Description:

Under the direct supervision of the Administrator of the Statewide Assessment Transition Office (SATO), the Office Technician (Typing) provides clerical services in support of the Office’s priorities in the transition to a new assessment system.

DUTIES

  • Review and edit documents for basic grammar, content accuracy, punctuation, and format to ensure adherence to Department correspondence and style guidelines. Type and make specified edits to documents such as memos and letters. Prepare customized correspondence using Microsoft Word mail merge software as well as Microsoft Excel.
  • Schedule meetings using Outlook and make the necessary preparations, including inviting attendees and reserving needed equipment and rooms. Prepare meeting agendas and other materials as requested. Assist office staff in preparing for a variety of meetings. Photocopy, assemble, mail, scan, and fax materials. Coordinate large mailings. Deliver and pick-up materials from other departmental offices. Order office supplies.
  • Post documents on the Office’s Web page in accordance with DEAM policies and procedures. Maintain the Office’s electronic and hard copy filing system. Create and maintain a log for all outgoing correspondence and other filing and tracking systems as needed.
  • Coordinate travel arrangements and prepare travel claims. Answer, screen, and route incoming telephone calls. Take accurate and complete messages. Respond to general program questions. Maintain the program listserv and distribute program communications using listserv software.

DESIRED QUALIFICATIONS

  • Ability to work in a fast-paced environment
  • Ability to work both independently and as a team member
  • Excellent organizational skills
  • Excellent oral and written communication skills.
  • Excellent proofreading and editing skills
  • Excellent working knowledge and experience with Microsoft Word, Excel, and Outlook
  • Web posting experience

WHO MAY APPLY

Individuals who have eligibility for appointment to the above class (e.g., transfer, list, reinstatement), may apply. All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the Department of Personnel Administration's State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed.

strong>PLEASE NOTE: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.

HOW TO APPLY

Submit a State Application (Form 678) to:
Jessica Valdez, Administrator
Assessment Development and Administration Division
1430 N Street, Room 4409
Sacramento, CA 95814
916-445-8517

APPLICATIONS MUST BE RECEIVED BY: March 21, 2013



Additional Information:

Working Title Position Number
PC 4661 174 - 570 - 1139 -
Location County
Sacramento SACRAMENTO
Timebase Tenure
Full Time Permanent   month(s)
Final Filing Date: Department Link:
03/21/2013 None Specified
Contact Unit/Address Contact Name/Phone
Assessment Development & Administration Division
1430 N Street, Suite 4409
Sacramento, CA 95814
Jessica Valdez
916-445-8517

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Notice: If you are not a current or former State employee, you must first take an examination to obtain list eligibility. This does not apply to Student Assistant vacancies. Learn all about it.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.