Under the direct supervision of the Administrator of the Statewide Assessment Transition Office (SATO), the Office Technician (Typing) provides clerical services in support of the Office’s priorities in the transition to a new assessment system.
Review and edit documents for basic grammar, content accuracy, punctuation, and format to ensure adherence to Department correspondence and style guidelines. Type and make specified edits to documents such as memos and letters. Prepare customized correspondence using Microsoft Word mail merge software as well as Microsoft Excel.
Schedule meetings using Outlook and make the necessary preparations, including inviting attendees and reserving needed equipment and rooms. Prepare meeting agendas and other materials as requested. Assist office staff in preparing for a variety of meetings. Photocopy, assemble, mail, scan, and fax materials. Coordinate large mailings. Deliver and pick-up materials from other departmental offices. Order office supplies.
Post documents on the Office’s Web page in accordance with DEAM policies and procedures. Maintain the Office’s electronic and hard copy filing system. Create and maintain a log for all outgoing correspondence and other filing and tracking systems as needed.
Coordinate travel arrangements and prepare travel claims. Answer, screen, and route incoming telephone calls. Take accurate and complete messages. Respond to general program questions. Maintain the program listserv and distribute program communications using listserv software.
Ability to work in a fast-paced environment
Ability to work both independently and as a team member
Excellent organizational skills
Excellent oral and written communication skills.
Excellent proofreading and editing skills
Excellent working knowledge and experience with Microsoft Word, Excel, and Outlook
Web posting experience
WHO MAY APPLY
Individuals who have eligibility for appointment to the above class (e.g., transfer, list, reinstatement), may apply. All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the Department of Personnel Administration's State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed.
strong>PLEASE NOTE: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.
HOW TO APPLY
Submit a State Application (Form 678) to:
Jessica Valdez, Administrator
Assessment Development and Administration Division
1430 N Street, Room 4409
Sacramento, CA 95814
APPLICATIONS MUST BE RECEIVED BY: March 21, 2013
174 - 570 - 1139 -
Final Filing Date:
Assessment Development & Administration Division 1430 N Street, Suite 4409 Sacramento, CA 95814
Jessica Valdez 916-445-8517
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