Under the close supervision of an Accounting Administrator I, this position is responsible for functions that maintain Cashier’s Office operations. This assignment requires a broad knowledge and understanding of departmental record procedures and requires initiative and judgment in handling customer service issues. This position requires accurate handling of a large volume and variety of receipts. Effective communication, knowledge of personal computer software use, and 10- key by touch skills are also necessary. Specific duties include, but are not limited to the following:
Audit and monitor CalATERS travel advances and expense advances for compliance with state regulations as they relate to the Office Revolving Fund (ORF). Track and monitor outstanding travel advances and prepare accounts receivable letters for collection of outstanding travel advances.
Receive and open mail for a variety of receipts such as Publication, Food Distribution, and Miscellaneous invoices, Special Deposit Fund, Cash State, miscellaneous, and credit card sales. Code and verify amounts with source documents, balance and batch the Department’s receipts. Identify receipt of checks using the Bates stamping method and prepare receipt folders. Provide conference registration information to management. Answer telephone inquiries from departmental staff and conference attendees regarding conference registration status. Review conference registration forms before they are printed to make sure that they adhere to state and department policies. Back up Credit Card registration through Via Warp System and Petty Cash Custodian.
Servicing customers at walk-up window, which includes operating cash register to record sales of transit passes and tickets. Ensure employees’ sales information is properly recorded in logbooks.
Conduct opening and closing cashiering procedures, which includes ensuring all receipts and items are locked in the safe and safe room before leaving.
Serve as a backup to prepare cash state receipts, transit ordering and reconciliation, commuter transit reconciliation, research all unidentified checks, and reconcile daily credit card sales for publications.
Serve as a backup to process the daily bank deposit by balancing all receipts (checks and cash) and preparing the bank deposit slip for review.
Participate in process improvement teams, staff meetings, document work processes, and contribute to Department, Branch, Division, and Unit goals by continually improving work processes. Perform special projects and other related duties.
Knowledge of principles and practices of financial record keeping
General knowledge of principles of accounting
General knowledge of governmental accounting principles and procedures
General knowledge of CALSTARS
Ability to communicate effectively, both orally and in writing
WHO MAY APPLY
Individuals who have eligibility for appointment to the above class (e.g., transfer, list, reinstatement). All applicants must clearly indicate the basis of their eligibility in the “Explanations” section on the Standard Application Form (Std 678). Employment provisions as outlined by the Department of Personnel Administration's State Restriction of Appointments (SROA) policy will prevail. In addition, current or future executive orders relative to filling vacant positions may also affect this process. Applications will be screened and only the most qualified will be interviewed.
PLEASE NOTE: Possession of minimum qualifications will be verified prior to interview and/or appointment. If it is determined an applicant does not meet the minimum qualifications, the applicant will be removed from the eligibility list.
HOW TO APPLY
Submit a State Application (Form 678) to:
PC#0189 —Debbie Carriker
1430 N Street, Suite 2213
Sacramento, CA 95814
APPLICATIONS MUST BE RECEIVED BY: March 12, 2013
174 - 243 - 1741 -
Final Filing Date:
Fiscal & Adminstrative Services Division 1430 N Street, Suite 2213 Sacramento, CA 95814
Debbie Carriker 916-322-5111
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It is the objective of the State of California to achieve a drug-free state workplace. Any applicant for State employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing civil service, and the special trust placed in public servants.